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Seminar lecture on basic of msoffice

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Seminar lecture on basic of msoffice

  1. 1. MS EXCEL By: SCLP
  2. 2. Understanding worksheet cells Worksheet  Is a rectangular arrangement of rows and columns. Row  Labeled w/ numbers Column  Labeled w/ letters Cell  Intersection of rows and columns. Active cell  Selected cells
  3. 3. Three kinds of data1. Text  These entries are usually labels such as name, age, remarks, etc. that make a worksheet easier to read.  Can be text/number combinations for items such as phone numbers and account code.2. Numbers  These entries can be dollar values, weights, interest rates or any other numerical quantity.3. Formulas  These are calculations involving two or more values such as 2*5 or A1+A2+A3  A formula always starts with equal sign ( = ).
  4. 4. EXCEL’S SCREENActive cell Formula barName box
  5. 5. Excel’s worksheet navigation keys PRESS TO MOVEArrow keys To left, right, up or down one cellHome The beginning of the rowPage down Down one screenPage up Up one screenAlt+Page down One screen to the rightAlt+Page up One screen to the leftCtrl+End To the bottom right corner of the used portion of the worksheetCtrl+Home To the beginning of the worksheet
  6. 6. Excel’s formatting keyboard shortcuts PRESS To apply the following formatCtrl+B BoldCtrl+I ItalicCtrl+U UnderlineCtrl+5 StrikethroughCtrl+Shift+! Number(two decimal places, using thousand separator)Ctrl+Shift+$ Currency(two decimal places, using dollar sign and negative numbers surrounded by parenthesis).Ctrl+Shift+% Percentage (zero decimal places)Ctrl+Shift+^ Scientific (two decimal places)Ctrl+Shift+# Date (d-mm-yy)Ctrl+Shift+@ Time (h:mm AM/PM)Ctrl+Shift+~ General
  7. 7. Excel’s arithmetic operators Operators Examples Result+ (addition) =3+2 5- (subtraction) =3-2 1– negation) =-3 -3* (multiplication) =3*2 6/ (division) =3/2 1.5% (percentage) =3% 0.03^ (exponentiation) =3^2 9
  8. 8. Excel’s comparison operators Operators Examples Result= (equal to) =3=2 FALSE> (greater than) =3>2 TRUE< (less than) =3<2 FALSE>= (greater than or equal =3>=2 TRUEto)<= (less than or equal to) =3<=2 FALSE<> (not equal to) =3<>2 TRUE
  9. 9. Excel’s order of calculation Operator Order of calculation– (negation) First (1st)% (percentage) Second (2nd)^ (exponentiation) Third (3rd)* and / (multiplication and Fourth (4th)division)+ and – (addition and Fifth (5th)subtraction)= ,<, >, <=, >=, <> Sixth (6th)(comparison)
  10. 10. Example of Excel’s Formula Operation FormulaSUM=A plus B =A+BDIFFERENCE = A minus B =A – BPRODUCT = A time B =A*BQUOTIENT = A divide by B =A/BEXPONENT=AB =A^B

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