Project Management:      the BasicsWhy the projects are so popular today?What kinds of projects do we know?What are the ma...
First it was a project…• New product• New process• New event…………………………………………   And now we need it more and more
Hierarchy (linear structure)
Functional/product/customer
Matrix structure
Do we really need a definition?A temporary endeavor undertaken tocreate a unique product, service, orresult……………………………..Wh...
Some specific features•   Change•   Goal•   Limited time•   Limited budget•   Limited resources•   Uniqueness•   Legal fou...
What kinds of projects do we know?We can distinguish projects by:•Field•Complexity (mono-, multi-, mega-)•Scale•Duration
Investment (commercial) project• The goal, duration, dead line and budget are  defined in advance;• All effects of the pro...
Organizational project• The goal is defined in advance, but duration  can be defined only approximately;• Most of effects ...
Social project• The goals can be declare in advance, but  should be corrected step by step. It is very  hard to estimate i...
R&D and Innovation projects• The main goal of the project is strictly defined,  but sub-goals should be corrected step by ...
Project Roles and Responsibilities•   Project Manager•   Project Team Members•   Executive Sponsor•   Project Sponsor and/...
Goal and objectives• Goal - is the desired result of the project achieved   within a certain time period• Objective – the ...
Risk Management PlanRisk is an event or occurrence that may negatively impact the project.•Risk Identification (name, fiel...
Risks of the project: Technical• the probability of negative results of R & D involved   in the project, • failure to reac...
Risks of the project: Contract• unreliability of subcontractors and suppliers,   including the suppliers of security-criti...
Risks of the project: CommercialThe probability of •wrong choice of economic objectives of the project•an incorrect assess...
Risks of the project: MarketThe probability of•blockage of the market•advancing the project by competitor•unexpected compe...
Risks of the project: Distributional  The probability of  •failure in the distribution channels  •theft or damage to goods...
Project analyses: case studyRead the business case in groups and discuss the  following questions:• What is the type of th...
Project Managemet Basics
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Project Managemet Basics

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First lecture for student of Lublin University of Technology, Poland

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Project Managemet Basics

  1. 1. Project Management: the BasicsWhy the projects are so popular today?What kinds of projects do we know?What are the main phases of the project?How can we manage a project?
  2. 2. First it was a project…• New product• New process• New event………………………………………… And now we need it more and more
  3. 3. Hierarchy (linear structure)
  4. 4. Functional/product/customer
  5. 5. Matrix structure
  6. 6. Do we really need a definition?A temporary endeavor undertaken tocreate a unique product, service, orresult……………………………..What is your definition?
  7. 7. Some specific features• Change• Goal• Limited time• Limited budget• Limited resources• Uniqueness• Legal foundation• Management
  8. 8. What kinds of projects do we know?We can distinguish projects by:•Field•Complexity (mono-, multi-, mega-)•Scale•Duration
  9. 9. Investment (commercial) project• The goal, duration, dead line and budget are defined in advance;• All effects of the project can be estimated;• Resources are delivered step by step depending on the progress of the project.
  10. 10. Organizational project• The goal is defined in advance, but duration can be defined only approximately;• Most of effects are difficult to estimate;• All resources are delivered as far as possible;• All spending are taking into account, but can not be fully estimated before the implementationReorganization of the firm, Implementation of the new system of management, holding a conference
  11. 11. Social project• The goals can be declare in advance, but should be corrected step by step. It is very hard to estimate it in terms of quantity;• The duration depends on stochastic factors and should be corrected;• Spending are usually limited by the sources.Elimination of consequences of natural and man-made disasters, social upheaval
  12. 12. R&D and Innovation projects• The main goal of the project is strictly defined, but sub-goals should be corrected step by step;• The dead line and duration are defined in advance, but also can be corrected depending the progress of the project;• Spending are restricted by the source of finance;• The progress is restricted by the equipment and human capital.• Any difference?
  13. 13. Project Roles and Responsibilities• Project Manager• Project Team Members• Executive Sponsor• Project Sponsor and/or Project Director• Steering Committee• Customers • Stakeholders• Vendors   
  14. 14. Goal and objectives• Goal - is the desired result of the project achieved  within a certain time period• Objective – the desired result of activities planned  for the attainable (specified) time interval and is  characterized by a set of quantitative data or  parameters From the goal to the measurable objectives …Decomposition of the project - the definition of the  modular structure of project planning and control
  15. 15. Risk Management PlanRisk is an event or occurrence that may negatively impact the project.•Risk Identification (name, field)•Risks Quantification (probability, impact)•Risk Response (what are we going to do)•Risk Monitoring and Control
  16. 16. Risks of the project: Technical• the probability of negative results of R & D involved  in the project, • failure to reach the planned technical or quality  parameters in the design and technological  development• advancing the technical level of production and  technological capabilities to master the results of  development
  17. 17. Risks of the project: Contract• unreliability of subcontractors and suppliers,  including the suppliers of security-critical  resources (energy, components, raw  materials, finance, etc.)• investment risk - the probability of delays or  failure of investors to finance.
  18. 18. Risks of the project: CommercialThe probability of •wrong choice of economic objectives of the project•an incorrect assessment of required financial resources •incorrect assessment of markets •unexpected costs and project overruns 
  19. 19. Risks of the project: MarketThe probability of•blockage of the market•advancing the project by competitor•unexpected competition
  20. 20. Risks of the project: Distributional The probability of •failure in the distribution channels •theft or damage to goods •disruptions in the flow of payments from customers
  21. 21. Project analyses: case studyRead the business case in groups and discuss the following questions:• What is the type of the project?• What are the roles and responsibilities in the project;• What are the main goal and measurable objectives of the project;• What kind of risks can you see in the project and what will you do to minimize them?Please, prepare a short presentation of results

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