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Web2 journalsmanuscripteditingmuenning

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Web2 journalsmanuscripteditingmuenning

  1. 1. Journals Manuscript Editing at the University of Chicago Press John Muenning Publishing Technology Manager Journals Division University of Chicago PressSSP/AAUP Webinar: “Improving the Copyediting Workflow,” May 7, 2009 Workflow,” 1
  2. 2. University of Chicago Press  Largest American university press  Small by commercial standards  Not for profit  Publish 46 journals and ~250 books/year  ~46,000 journal pages/year  ~300,000 DOIs registered with CrossRef  ~80,000 full-text articles online  43 electronic journals  Annuals to biweeklies  Literary criticism to medicine and astronomySSP/AAUP Webinar: “Improving the Copyediting Workflow,” May 7, 2009 Workflow,” 2
  3. 3. Early electronic editing in Journals  First electronic manuscripts in 1989  Editing in WordPerfect 5.1 for DOS  Macros for cleanup, footnote handling, querying, coding, etc.  Set up procedures and trained in-house staff of copy editors  Improved workflow  Worked with typesetting vendors to make downstream processes as efficient as possible  Goal was to save time and money in the production process without adding time in copyeditingSSP/AAUP Webinar: “Improving the Copyediting Workflow,” May 7, 2009 Workflow,” 3
  4. 4. Single-source SGML process  Early adopter of SGML  For the Astrophysical Journal in 1994 – Before journals were published on the Web  Learned the single-source model works best  Benefits of SGML and XML  Speed – Editing time increased but downstream processes much more efficient  Control – No back-end quality control necessary  Parallel publishing to multiple output streams  ReuseSSP/AAUP Webinar: “Improving the Copyediting Workflow,” May 7, 2009 Workflow,” 4
  5. 5. Life of a manuscript  Peer review  Transmittal and conversion  Copyediting  Typesetting and print  Web publishing  ArchivingSSP/AAUP Webinar: “Improving the Copyediting Workflow,” May 7, 2009 Workflow,” 5
  6. 6. Transmittal and conversion  Aries’ Editorial Manager transmits accepted manuscripts and their metadata into our production system  Conversion to SGML or XML from unstructured or quasi-structured author files  One house DTD  Economies of scale  Ease of maintenance  Copy editors begin their work on fully tagged manuscriptsSSP/AAUP Webinar: “Improving the Copyediting Workflow,” May 7, 2009 Workflow,” 6
  7. 7. Copyediting  Editors are closest to the content  Editing in SGML with Arbortext Editor  Highly trained in-house copy editors  Training in style from six months to more than a year  Training to take advantage of Arbortext and SGML  All changes to content or structure at any stage are made in Arbortext, mostly by copy editors  Every word and structure in the print or online editions of our articles is accounted for in the SGMLSSP/AAUP Webinar: “Improving the Copyediting Workflow,” May 7, 2009 Workflow,” 7
  8. 8. UCP’s editing environment  Developed over the course of 14 years  Customized to reflect editorial requirements and practice  Suite of tools for facilitating content preparation  Arbortext knows the structure of the edited document and lets you use it – Context-sensitive searching, etc. – Enables sophisticated automation of editing tasks  Goal is to let editors be editors, not geeksSSP/AAUP Webinar: “Improving the Copyediting Workflow,” May 7, 2009 Workflow,” 8
  9. 9. What editors seeSSP/AAUP Webinar: “Improving the Copyediting Workflow,” May 7, 2009 Workflow,” 9
  10. 10. Editing tools  Metadata maintenance  Updates metadata from edited manuscript at the end of each editing session  Markup  Cleanup  Tag templates  Sections and subsections  Verification/error trapping  Beyond validation  RedliningSSP/AAUP Webinar: “Improving the Copyediting Workflow,” May 7, 2009 Workflow,” 10
  11. 11. Autoredaction: EditPrep  Pressure to increase productivity among copy editors without diminishing quality  Tools to automate the imposition of appropriate aspects of editorial style  Silent, flagged, and interactive changes  Redlining and comments to indicate changes as appropriate  Editorial staff defines and maintains the rules  Can take advantage of SGML to create complex, context-specific rules  Astronomy group defined more than 850 rulesSSP/AAUP Webinar: “Improving the Copyediting Workflow,” May 7, 2009 Workflow,” 11
  12. 12. Sample EditPrep rulesSSP/AAUP Webinar: “Improving the Copyediting Workflow,” May 7, 2009 Workflow,” 12
  13. 13. Linking  Internal  Tables, figures, sections, footnotes, appendixes, display formulas  References: Author-date or numbered style  External  E-mail addresses and Web links  Bibliographic linkingSSP/AAUP Webinar: “Improving the Copyediting Workflow,” May 7, 2009 Workflow,” 13
  14. 14. Bibliographic linking toolsSSP/AAUP Webinar: “Improving the Copyediting Workflow,” May 7, 2009 Workflow,” 14
  15. 15. Complex content  Mathematics  Edited in SGML using WYSYWG editor  Tools to facilitate copyediting math – De-mathing and re-mathing – Math tag mode: enables search and replace across documents and validates math  Tables  Edited in SGML using WYSYWG editor  Tools to help with alignment, rules, ellipses, de- doubling, joining and separating columns containing data with common patterns, and cell shadingSSP/AAUP Webinar: “Improving the Copyediting Workflow,” May 7, 2009 Workflow,” 15
  16. 16. Typesetting  Most pages typeset from copyedited SGML  In house with Penta SGML Publisher  Integration with Arbortext editing environment  Typesetting and pagination tweaked with Arbortext menu items  Some journals have staff dedicated to typesetting  By typesetting vendors from SGML  Deliver print- and Web-optimized PDF and EPS extracts for math and tablesSSP/AAUP Webinar: “Improving the Copyediting Workflow,” May 7, 2009 Workflow,” 16
  17. 17. Web publishing  Atypon Systems’ Literatum platform  Imports UCP SGML or NLM XML  Serves PDF and HTML proof to authors  Staging before going live  Hosts our published electronic journalsSSP/AAUP Webinar: “Improving the Copyediting Workflow,” May 7, 2009 Workflow,” 17
  18. 18. Lessons learned  Copy editors must be flexible  Use standards like SGML and XML as far upstream in your workflow as possible  Even standards-based solutions will eventually become obsolete  We are currently retooling and updating our workflow to use NLM XML  Build or buy modular solutions to allow you to adapt gracefully to changing requirements  Customization and integration are work  So is outsourcingSSP/AAUP Webinar: “Improving the Copyediting Workflow,” May 7, 2009 Workflow,” 18
  19. 19. Thank you!  John Muenning  jmuenning@press.uchicago.eduSSP/AAUP Webinar: “Improving the Copyediting Workflow,” May 7, 2009 Workflow,” 19

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