139 wakeling


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139 wakeling

  1. 1. Academic Library funding andcollections decision-making:Who, when, how, what, and why? Will Wakeling Northeastern University SSP Annual Meeting, San Francisco June 2, 2004
  2. 2. 6/2/2004 SSP Annual Meeting 2
  3. 3. Topics to be covered:n Sources of collections fundingn Key decision makersn Fund allocation methodsn How the money gets spentn Some cancellation truthsn Some key issues for libraries6/2/2004 SSP Annual Meeting 3
  4. 4. Where does the collections moneycome from?n Operational budget allocationn Endowments and giftsn Other special funding – Accreditation uplifts – Dowries for new faculty – Seed funding for new programs – Cost sharing with departments6/2/2004 SSP Annual Meeting 4
  5. 5. Where does the collections moneycome from? (cont.)n Endowments and gifts:v Annual giving v. endowmentsv Restricted v. unrestricted giftsv Sponsored projects and cyberplaquingv Capital campaigning: the master list6/2/2004 SSP Annual Meeting 5
  6. 6. Where does the collections moneycome from? (cont.)n Operational funding vState grant or vote to public institutions (eventually) vTop-sliced funding for state purchasing agencies or consortia acquiring databases or aggregations state-wide6/2/2004 SSP Annual Meeting 6
  7. 7. Where does the collectionsmoney come from? (cont.)n For Private institutions: an elaborate ritual v Budget request preparation August/Sept 2004 v Budget bid application October 2004 v Budget priorities review Nov-Feb 2005 v Budget allocation FY06 May 2005n Key components: v Inflation coverage for journals and subs v Proposals for levels of monograph coverage v Flagging expensive e-product desiderata6/2/2004 SSP Annual Meeting 7
  8. 8. Who are the key collectionsdecision-makers?n The Provost/Provost’s Officen The Library Directorn The Faculty v Departmental liaisons v Faculty Senate v Library Advisory Committeen AD for Collections/Resources, CDO, etc.n Selectors/Bibliographers/Collection Managersn Electronic Resources Committeen Head of Acquisitions/Serialsn Consortial representative6/2/2004 SSP Annual Meeting 8
  9. 9. How do the funds get allocated? Historical PlusSubject-based Format-based Allocation formulae6/2/2004 SSP Annual Meeting 9
  10. 10. How do the funds get allocated?(cont.)Allocation formulae:not e=mc2 but SLm+SNn+0.75 PDTqElements may include:v Students numbersv Faculty numbersv Volume of publicationv Average prices (Bowker, YBP, Ebsco)v Ratio of monograph/journal use dependencev Special (fudge) factors (e.g. accreditations, collection development policies and academic initiatives)6/2/2004 SSP Annual Meeting 10
  11. 11. How do the funds get allocated?(cont.)n Formula-based budgeting may be applied to all of collections budget, or to a subset v e.g. monograph firm orders/approval plans/standing ordersn Advent of high volume of electronic materials altering balances: 70:30 rule for journals:books now has to accommodate 12-15% for electronic resourcesn The difficulty, of course, is in preventing subscription inflation consuming all…6/2/2004 SSP Annual Meeting 11
  12. 12. How does the money get spent?Or “how many $50 decisions did you make today…?”n Subscriptionsn Approval plans vProfiling vSlips vQuality control and return ratesn Standing orders and continuationsn Firm orders6/2/2004 SSP Annual Meeting 12
  13. 13. Why do journals or standing ordersget cancelled?n Because it’s budget crunch or Serials Review time again (beginning December, concluding September) v Quality review v Faculty consultation v Usage data v Price–hike, twigging or mutating data v ILL data v New competing requests v Changing academic priorities v Potential SPARC/Open Access optionsn Because one or more of the elements above come independently into play (reasons to avoid the Big Deal)6/2/2004 SSP Annual Meeting 13
  14. 14. What are the key budgeting andselections issues for libraries?n Recurring v. one time costsn Flexible pricingn Timing – Local spending deadlines – Expensive purchases and EOY money – E-resource decision-making - Trialsn Bundling; the good, the bad and the painfuln Licensingn Digital Archiving6/2/2004 SSP Annual Meeting 14
  15. 15. The only way to settle questions of controversial issues among the people is by the democratic method, the method of discussion, of criticism, of persuasion and education, and not by the method of coercion or repression. Mao Zedong6/2/2004 SSP Annual Meeting 15