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Proposal Writing: EPICS-in-IEEE

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Invited presentation for the Engineering Projects In Community Service - in - IEEE (EPICS-in-IEEE) Virtual Learning Environment (VLE) conference on 27 Oct. 2012.

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Proposal Writing: EPICS-in-IEEE

  1. 1. Proposal Writing Saurabh Sinha, PhD(Eng) Co-leader: EPICS-in-IEEE Initiative September 24, 2012
  2. 2. Saurabh, who is, hmm? Source: http://www.yodaspeak.co.uk/index.php ….. South Africa Key positions: • Serves as Vice-Chair: Region Works as a Prof. and 8 Technical Activities Director: Carl & Emily (2011/12) IEEE Journey Fuchs Institute for • Serves as a voting member of Microelectronics, Dept. of IEEE Educational Activities Electrical, Electronic & Board Computer Engineering, • Serves ad-hoc working group University of Pretoria (IEEE-UNESCO) • Served as South Africa • Academic Section Chair (2009/10) • Consultant for govt. and • A number of other things, see industry website2 09/24/12 Saurabh Sinha: www.saurabhsinha.info
  3. 3. Proposal - Etymology Origin from marriages (1650’s) Project proposals – Concept – Programme – Expenses3 09/24/12
  4. 4. Proposal – the view of potential authors?4 09/24/12
  5. 5. Proposal – the view of authorsStart writing!5 09/24/12
  6. 6. Proposal – What? Where?InitiativeExamples Template 6 09/24/12
  7. 7. Proposal – When?7
  8. 8. EPICS-in-IEEE – Engineering Social Innovation through University and Pre- University Education Non-govt./Non-  University profit student organization(s) branch(es) The World Association of Non-Governmental Organizations (WANGO) Community  Secondary Partner/ School “Recipient” Partner(s) 8 09/24/12
  9. 9. EPICS-in-IEEE – Engineering Social Innovation through University and Pre- University Education Non-govt./Non-  University profit student organization(s) branch(es) The World Association of Non-Governmental Organizations (WANGO) Community  Secondary Partner/ School “Recipient” Partner(s) External Sponsor(s) 9 09/24/12
  10. 10. Review the template (1)10 09/24/12
  11. 11. 11 09/24/12
  12. 12. Review the template (2)12 09/24/12
  13. 13. Review the template (3) www.xe.comPage 2 13 09/24/12
  14. 14. Every artist was first an amateur. Ralph Waldo Emerson14 09/24/12
  15. 15. Start discussions right away! Hold discussions with a NPO/NGOUniversity student branch(es) Non-govt./Non- profit organization(s) Community Partner/ “Recipient” David Oyedokun, University of Cape Town (UCT), South Africa Joint discussion with community? 15 09/24/12
  16. 16. NPOs/NGOs & International links Example16 09/24/12
  17. 17. Discuss project timelines Overall expectation, examples: – Start in Feb. 2013, conclude Nov. 2013 – Start in Oct., 2013, conclude Jun. 2014 Discuss key milestones Discuss frequency of meetings – Discuss schedule differences, if any – Discuss the involvement of secondary schools & coordination of timelines with learners17 09/24/12
  18. 18. Taking notes? Record thoughts18 09/24/12
  19. 19. Preuniversity linkages Seeking partnership withthe secondary school University student branch(es) Secondary School19 09/24/12 Partner(s)
  20. 20. Preuniversity discussions (1)University studentbranch(es)Secondary SchoolPartner(s) An EPICS-in-IEEE project20 09/24/12 under discussion
  21. 21. Preuniversity discussions (2)University studentbranch(es)Secondary SchoolPartner(s)21 09/24/12
  22. 22. Did you take notes? A reminder!22 09/24/12
  23. 23. Ok, we have held the discussions What’s next? – Putting notes together .. – Preliminary concept  Draw a technical block diagram of the project - Identify technical components of the project to be handled by secondary school and University students23 09/24/12
  24. 24. 24 09/24/12
  25. 25. Discipline over an afternoon25 09/24/12
  26. 26. Typical timeline26 09/24/12
  27. 27. Budget US $ Consumables - Node construction 7000 "Ordinary" Air-Quality Sensors GSM transceiver Sensitive Si Chips/microsensors* PCB integration Software devt./licencing Stationery 300 Project board/materials/banner & branding 600 Transportation (dissemintation activities) 400 Workshops (catering) 1000 9300 US $•Typical budget•Overheads 27 09/24/12
  28. 28. Re-discuss proposal with all stakeholdersNon-govt./Non- University profit studentorganization(s) branch(es) Community Secondary Partner/ School “Recipient” Partner(s)28 09/24/12
  29. 29. Proofread?29 09/24/12
  30. 30. Proposal submission Submit your proposal to epics-high@ieee.org CC: Section chair, Student branch chair, etc -You’llreceive a confirmation within three (3) working days – US time. -If you don’t, please follow-up.30 Review is provided within 30-45 days. 09/24/12
  31. 31. Review received! Feedback could be positive or negative, but in most cases constructive! – Review panel requests clarification? - Update proposal (track changes), or answer questions specifically! - Submit to: epics-high@ieee.org31 09/24/12
  32. 32. Proposal accepted Time to get to work.32 09/24/12
  33. 33. E-mail: epics-high@ieee.org33 09/24/12

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