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Matthew Lake, M.S., CMS4S - Executive Director
MERRILLVILLE
STORMWATER UTILITY
Good Housekeeping
Success with Implementing...
MCM 6 IDEM AUDIT
PRE-AUDIT PREPARATIONS
 Review IDEM MCM 6
audit preparation
worksheet.
 Compile all relevant
documentation.
 Coordinate...
AUDIT PREP WORKSHEET
REQUIRES WRITTEN RECORDS
 327 IAC 15-13-17(b)(1) A-F
 Written documentation (activities, schedules, inspection) for:
 L...
MEASURABLE GOALS DOCUMENTATION
REVIEW
Provide Measureable Goals for MCM 6?
SWQMP – PART C
 Written goals and timelines within
your approved Part C
 Review commitments in Part C
 Assess performan...
 Personal program
management goals
 Will soon revise list of
goals to reflect
program updates
MANAGEMENT GOALS
 Incorporating goals for stormwater
quality:
 LID retrofit for existing businesses
(goal = 10 businesses by June
2018)
...
EMPLOYEE TRAINING DOCUMENTATION
REVIEW
Provide employee training,
documentation, material used, sign-in
sheets, agendas, l...
EMPLOYEE TRAINING
 Keep records of all
relevant training
 Include webcasts,
certifications, workshops,
conferences etc…
TRAINING SCHEDULE
 Plan future
tentative training
sessions and
target audiences
 Ensure to train
new employees
within th...
STORMWATER INFRASTRUCTRE
DOCUMENTATION REVIEW
Provide mapping and characterization of
MS4 system and facility maps with
co...
 Survey grade
GIS mapping
of municipal
infrastructure.
 Recommend
getting
additional
data including
inverts,
material ty...
FACILITY SITE MAP
 Maps identify buildings/structures, materials, inlets,
outfalls, conveyances and receiving waters
 Ensure outfalls are
inspected, and dry
weather screened.
 Conduct sampling to
detect pollutants of
concern
 Characteri...
STRUCTURE CLEANING
 Jet Vac Schedule (post in facility)
 Training (copy in training log
binder)
 Proper debris storage ...
MAINTENANCE RECORDS
 Merrillville has 6063 inlets and
804,713 feet of storm drains that
are routinely cleaned with our Jet
Vac and viewed wit...
 After market pipe nozzles can
be 30-50% more efficient than
conventional sewer nozzles.
 Removes more debris and
saves ...
INLET PROTECTION PROJECT FOR MUNICIPAL
FACILITIES & STREETS
 Permanent inlet treatment devices are
becoming more common f...
FLOOD MANAGEMENT DOCUMENTATION
REVIEW
Provide inventory of flood management
structures and inspection?
 Municipally-owned
detention facilities
are part of MCM 6
 Identify and inspect
each facility and
consider options for
B...
EXISTING DETENTION INSPECTIONS
 Hard copies of all inspections are kept in a binder and
separated as either municipal or private ownership.
INSPECTION R...
SIGNAGE FOR PONDS AND WATERWAYS
NATURALIZED DETENTION PONDS
 Plantings and hydrology
shall replicate a more
natural environment.
 Plantings, including t...
Total Cost = $2.0 M
Total Flood Storage = 20 acre-ft
TAFT STREET DRAINAGE IMPROVEMENT PROJECT
NATIVE VEGETATION
 Project Components
 Two flood storage basins
 Wetland Bottom
 20 acre-ft
 1,200 linear feet of cha...
 Modular plan with drainage studies for each
sub-watershed area identifying proposed
improvements and recommendations
“Gr...
STORMWATER QUALITY
PROPOSED DRAINAGE & WATER
QUALITY PROJECTS
 Stream Restoration
 Flood Storage
 Wetland Basins
 Conveyance Improvements
 Many communities are
installing/retrofitting green practices to
manage stormwater and increase
sustainability of roadway...
 Vegetation Management O&M Before:
 Mow area weekly.
 Keep grass clippings out of the street.
 Vegetation Management O...
FACILITY MAINTENANCE
DOCUMENTATION REVIEW
Facility SWP3, materials inventory, SOPs
for stockpiles, composting, maintenance?
FACILITY SWP3 & INSPECTIONS
 Ensure essential aspects of
facility SWP3 for inside the
facility is incorporated such
as spill kits,
vehicle/equipment
...
 Ensure essential aspects of
facility SWP3 for outside of
the facility is incorporated
such as BMPs for
stockpiles, infra...
VEHICLE MAINTENANCE & FUELING
DOCUMENTATION REVIEW
Vehicle maintenance practices, washing,
inspections, training, inside d...
 Ensure there is a designated area for
vehicle maintenance & proper are for
vehicle washing.
 Post all MCM 6 posters, la...
VEHICLE FLUID STORAGE/CONTAINMENT
 Ensure all vehicle fluids are properly
stored labeled and handled.
 Train employees o...
FLOOR DRAINS
 All facility drains
are marked, enter
triple basin and
outlets to sanitary
system.
 Ensure fueling BMPs
include information
regarding automatic shut off,
spill clean up, protection of
nearby storm drains ...
PUBLIC STREETS OPERATION &
MAINTENANCE DOCUMENTATION REVIEW
Sweeping schedule, SOPs for sweeping,
roadside ditch, shoulder...
STREET SWEEPING
 Street Sweeping Schedule (post in facility)
 Keep “Maintenance Log Binders” (keep in each sweeper)
 Tr...
SWEEPINGS/DEBRIS PROFILING
 Collect composite sample
from stockpile
 Send to lab for toxicity
characterization by
testin...
CONTROLS TO REDUCE DEICING
POLLUTANTS
 Alternative Deicing Materials
(Beet Juice “Eco Friendly Deicer”)
 Known commercia...
 Minimize use of fertilizers
 Consider no-mow zones
 Direct mowers away from
street to minimize grass in
the streets an...
 Ensure public works are properly
pruning trees = “natural target pruning”
 Proper cuts are made at a branching
node (wh...
CONSIDER LOW MAINTENANCE
 Hazard potential - avoid planting
brittle species that are prone to
breakage during storms/ hig...
RIPARIAN ZONE PLANTING – IDNR
GRANT
 Survey areas that need
armoring or reconstruction.
 Look at alternative green
streets design to change the
profile and ...
DELAWARE DRAINAGE PROJECT
 Partnership with Public
Works
 Enhanced drainage, water
quality and pubic safety
 Status: Co...
BRICK LAYER UNION HALL
(Marshall St. & Route 30)
 Drainage enhancements to
improve drainage for Marshall
St. and Route 30...
 IDEM Office of Land
inspects permitted
compost facilities.
 Good additional
information to have for
your records and th...
PESTICIDE, HERBICIDE AND FERTILIZER
APPLICATION DOCUMENTATION REVIEW
Certifications for application of restricted
pesticid...
NUTRIENT & PEST MANAGEMENT
 Tracking Pesticide and Fertilizer Application
 Parks Department
 Outsourced
 Public Works ...
GOOD HOUSEKEEPING LABELS
• KEEP OPEN CONTAINERS IN SECONDARY CONTAINMENT
• REGULAR GARBAGE ONLY
• USED OIL
• USED OIL FILT...
NEXT STEPS
 Specialized Resource
Planning, LID/Green Streets
 No mow zones/natural areas
management
 Eco-friendly Deici...
QUESTIONS?
Storm Water Utility Good Housekeeping
Storm Water Utility Good Housekeeping
Storm Water Utility Good Housekeeping
Storm Water Utility Good Housekeeping
Storm Water Utility Good Housekeeping
Storm Water Utility Good Housekeeping
Storm Water Utility Good Housekeeping
Storm Water Utility Good Housekeeping
Storm Water Utility Good Housekeeping
Storm Water Utility Good Housekeeping
Storm Water Utility Good Housekeeping
Storm Water Utility Good Housekeeping
Storm Water Utility Good Housekeeping
Storm Water Utility Good Housekeeping
Storm Water Utility Good Housekeeping
Storm Water Utility Good Housekeeping
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Storm Water Utility Good Housekeeping

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Green Fleet Education Session - Storm Water Pollution Prevention 8.10.16

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Storm Water Utility Good Housekeeping

  1. 1. Matthew Lake, M.S., CMS4S - Executive Director MERRILLVILLE STORMWATER UTILITY Good Housekeeping Success with Implementing BMPs for Municipal Operations
  2. 2. MCM 6 IDEM AUDIT
  3. 3. PRE-AUDIT PREPARATIONS  Review IDEM MCM 6 audit preparation worksheet.  Compile all relevant documentation.  Coordinate with all departments.
  4. 4. AUDIT PREP WORKSHEET
  5. 5. REQUIRES WRITTEN RECORDS  327 IAC 15-13-17(b)(1) A-F  Written documentation (activities, schedules, inspection) for:  Litter pickup  Structure cleaning  Pavement sweeping  Roadside ditch & shoulder stabilization  Planting/care of roadside shoulder vegetation  Remediation of outfall scouring  327 IAC 15-13-17(b)(2) A-H  Controls and SWP3 to reduce or eliminate pollutants from the following:  Salt/sand storage piles  Snow disposal areas  Containment of polluting materials  SOPs for spill prevention/cleanup during fueling  BMPs for vehicle maintenance  Prohibit vehicle wash water into storm sewers  Minimize pesticide & fertilizer use  Proper disposal of animal waste  327 IAC 15-13-17(b)(3)  Procedures for proper disposal of waste materials removed from separate storm sewer system & operational areas  327 IAC 15-13-17(b)(4)  Documentation of new MS4 owned flood management projects assessed for impacts on water quality  Documentation that existing MS4 owned flood management projects are examined for additional BMP devices or practices  327 IAC 15-13-17(b)(5)  Written documentation that MS4 employees are properly trained with periodic refresher training  327 IAC 15-13-17(c)  Develop measurable goals for this MCM (reduction percentages, timetables)
  6. 6. MEASURABLE GOALS DOCUMENTATION REVIEW Provide Measureable Goals for MCM 6?
  7. 7. SWQMP – PART C  Written goals and timelines within your approved Part C  Review commitments in Part C  Assess performance  Update periodically
  8. 8.  Personal program management goals  Will soon revise list of goals to reflect program updates MANAGEMENT GOALS
  9. 9.  Incorporating goals for stormwater quality:  LID retrofit for existing businesses (goal = 10 businesses by June 2018)  Wetland enhancement and expansion (goal = increase wetland habitat by 10% by June 2018)  Convert mow zones to natraulized areas (goal 10% area by June 2018) IDEM CLEAN COMMUNITY CHALLENGE
  10. 10. EMPLOYEE TRAINING DOCUMENTATION REVIEW Provide employee training, documentation, material used, sign-in sheets, agendas, long term schedule?
  11. 11. EMPLOYEE TRAINING  Keep records of all relevant training  Include webcasts, certifications, workshops, conferences etc…
  12. 12. TRAINING SCHEDULE  Plan future tentative training sessions and target audiences  Ensure to train new employees within the first 6 months of hire.
  13. 13. STORMWATER INFRASTRUCTRE DOCUMENTATION REVIEW Provide mapping and characterization of MS4 system and facility maps with conveyances/outfalls, catch basin cleaning?
  14. 14.  Survey grade GIS mapping of municipal infrastructure.  Recommend getting additional data including inverts, material type, condition etc… INFRASTRUCTURE MAPPING
  15. 15. FACILITY SITE MAP  Maps identify buildings/structures, materials, inlets, outfalls, conveyances and receiving waters
  16. 16.  Ensure outfalls are inspected, and dry weather screened.  Conduct sampling to detect pollutants of concern  Characterize outfalls by cataloging physical parameters  Type  Material  Size  Dimensions OUTFALL INSPECTION
  17. 17. STRUCTURE CLEANING  Jet Vac Schedule (post in facility)  Training (copy in training log binder)  Proper debris storage and disposal  Keep “Maintenance Log Binders” (keep in vactor truck)
  18. 18. MAINTENANCE RECORDS
  19. 19.  Merrillville has 6063 inlets and 804,713 feet of storm drains that are routinely cleaned with our Jet Vac and viewed with the camera truck to assess condition. Video footage is saved for our records.  Information is utilized to identify and prioritize routine maintenance projects INFRASTRUCTURE MAINTENANCE
  20. 20.  After market pipe nozzles can be 30-50% more efficient than conventional sewer nozzles.  Removes more debris and saves time so more drains can be cleaned. IMPROVING INFRASTRUCTURE MAINTENANCE
  21. 21. INLET PROTECTION PROJECT FOR MUNICIPAL FACILITIES & STREETS  Permanent inlet treatment devices are becoming more common for hydrocarbon filtration.  Requires maintenance, monitoring and replacement.  Also have vortec separators for new municipal roadway projects.
  22. 22. FLOOD MANAGEMENT DOCUMENTATION REVIEW Provide inventory of flood management structures and inspection?
  23. 23.  Municipally-owned detention facilities are part of MCM 6  Identify and inspect each facility and consider options for BMP retrofits to enhance stormwater treatment MAP AND IDENTIFY ALL DETENTION FACILITIES
  24. 24. EXISTING DETENTION INSPECTIONS
  25. 25.  Hard copies of all inspections are kept in a binder and separated as either municipal or private ownership. INSPECTION RECORDS
  26. 26. SIGNAGE FOR PONDS AND WATERWAYS
  27. 27. NATURALIZED DETENTION PONDS  Plantings and hydrology shall replicate a more natural environment.  Plantings, including tall prairie grass stands along shorelines of wet ponds, installed as a goose deterrent mechanism.  Different type of O&M compared to traditional basin design.
  28. 28. Total Cost = $2.0 M Total Flood Storage = 20 acre-ft TAFT STREET DRAINAGE IMPROVEMENT PROJECT
  29. 29. NATIVE VEGETATION  Project Components  Two flood storage basins  Wetland Bottom  20 acre-ft  1,200 linear feet of channel stabilization  3 major culvert crossing  6’ x 4’ Box culverts  1,400 linear feet of 54-inch storm sewer  Planted with native wetland and upland seed mix
  30. 30.  Modular plan with drainage studies for each sub-watershed area identifying proposed improvements and recommendations “Grant –Ready”  All data is part of a geodatabase  Project prioritization matrix  Identified and prioritized capital improvement projects estimated over 24 million dollars  Incorporates stormwater quality! STORMWATER MASTER PLAN
  31. 31. STORMWATER QUALITY
  32. 32. PROPOSED DRAINAGE & WATER QUALITY PROJECTS  Stream Restoration  Flood Storage  Wetland Basins  Conveyance Improvements
  33. 33.  Many communities are installing/retrofitting green practices to manage stormwater and increase sustainability of roadways.  Many are roadway redesign with adjacent rain gardens.  Public works maintenance will be vastly different.  How to maintain compared to pre- construction conditions GREEN STREETS PROJECTS BEFORE AFTER
  34. 34.  Vegetation Management O&M Before:  Mow area weekly.  Keep grass clippings out of the street.  Vegetation Management O&M After: GREEN STREETS O&M BEFORE AFTER Maintenance Activities for Bioretention Area Activity Schedule  Supplement normal rainfall (at least 1”/week).  Replace plants as needed.  Inspect all plants to assess additional needs.  Inspect site for proper drainage after each 2” or more rain event.  Mow non-woody perennial plant dead stalks/dieback in the spring. First Season  Prune and weed to maintain appearance.  Mulch replacement when erosion is evident.  Remove trash and debris. As needed  Inspect inflow points for clogging (off-line systems). Remove any sediment.  Inspect filter strip/grass channel for erosion or gullying. Re-seed or sod as necessary.  Trees and shrubs should be inspected to evaluate their health and remove any dead or severely diseased vegetation. Semi-annually  Inspect and remove any sediment and debris build-up.  Inspect inflow points and bioretention surface for build-up of road sand associated with spring melt period. Remove as necessary and replant areas that have been impacted by sand/salt build up.  Mow non-woody perennial plant dead stalks/dieback in the spring. Annually  Replace mulch over the entire area.  The planting soils should be tested for pH to establish acidic levels. If the pH is below 5.2, limestone should be applied. If the pH is above 7.0 to 8.0, then iron sulfate plus sulfur can be added to reduce the pH. (slow release fertilizer) 2 to 3 years
  35. 35. FACILITY MAINTENANCE DOCUMENTATION REVIEW Facility SWP3, materials inventory, SOPs for stockpiles, composting, maintenance?
  36. 36. FACILITY SWP3 & INSPECTIONS
  37. 37.  Ensure essential aspects of facility SWP3 for inside the facility is incorporated such as spill kits, vehicle/equipment maintenance, secondary containment etc…
  38. 38.  Ensure essential aspects of facility SWP3 for outside of the facility is incorporated such as BMPs for stockpiles, infrastructure, dumpsters, salt/deicing materials, vehicle/equipment maintenance, general cleanup etc…
  39. 39. VEHICLE MAINTENANCE & FUELING DOCUMENTATION REVIEW Vehicle maintenance practices, washing, inspections, training, inside drains, spill kits/response, fueling area BMPs?
  40. 40.  Ensure there is a designated area for vehicle maintenance & proper are for vehicle washing.  Post all MCM 6 posters, labels etc.  Ensure proper documentation is collected for any spills. VEHICLE MAINTENANCE AREAS
  41. 41. VEHICLE FLUID STORAGE/CONTAINMENT  Ensure all vehicle fluids are properly stored labeled and handled.  Train employees on proper spill response and documentation
  42. 42. FLOOR DRAINS  All facility drains are marked, enter triple basin and outlets to sanitary system.
  43. 43.  Ensure fueling BMPs include information regarding automatic shut off, spill clean up, protection of nearby storm drains etc…
  44. 44. PUBLIC STREETS OPERATION & MAINTENANCE DOCUMENTATION REVIEW Sweeping schedule, SOPs for sweeping, roadside ditch, shoulder stabilization and vegetation, use and storage of deicing materials, snow disposal areas?
  45. 45. STREET SWEEPING  Street Sweeping Schedule (post in facility)  Keep “Maintenance Log Binders” (keep in each sweeper)  Training (copy in training log binder)  SOP factsheet (post in facility)  Stockpile profiling, proper storage and disposal
  46. 46. SWEEPINGS/DEBRIS PROFILING  Collect composite sample from stockpile  Send to lab for toxicity characterization by testing:  Metals  Cadmium  Chromium  Lead  Volatile Organic Carbons  Benzene  Ethyl benzene  Xylene  Toluene  Complete Special Waste Profile Form and submit to contracted waste hauling company to classify as non- hazardous.
  47. 47. CONTROLS TO REDUCE DEICING POLLUTANTS  Alternative Deicing Materials (Beet Juice “Eco Friendly Deicer”)  Known commercially as GEOMELT, the beet juice is made from the carbohydrate extract of sugar beets, and when mixed for use on roads can reduce the amount of salt needed by 30%  Salt Spreader Calibration  Covering Stored Equipment  Salt Barn  Loading/Unloading Procedures  Annual Snow Fighter Training  Snow Plow Routes (post in facility)  Keep “Maintenance Log Binders” (keep in plow truck)  Proper snow disposal areas
  48. 48.  Minimize use of fertilizers  Consider no-mow zones  Direct mowers away from street to minimize grass in the streets and catch basins.  Consider native vegetation and low maintenance trees  Properly maintain trees (natural target pruning)
  49. 49.  Ensure public works are properly pruning trees = “natural target pruning”  Proper cuts are made at a branching node (where one branch is attached to another) just outside the branch collar  Be sure to cut branch tissue and not stem tissue.  Better to cut too far than risk making a flush cut. ENSURE PROPER PRUNING
  50. 50. CONSIDER LOW MAINTENANCE  Hazard potential - avoid planting brittle species that are prone to breakage during storms/ high winds  Ex: Silver Maple, Siberian Elm, Weeping Willow….  Small leaves/leaflets - reduces clogging of sewer drains  Ex: Honey Locust, Cypress...  Cultivars - developed for desired features like resistance to pest & disease, leaf/flower color, form, size, lack of fruits…
  51. 51. RIPARIAN ZONE PLANTING – IDNR GRANT
  52. 52.  Survey areas that need armoring or reconstruction.  Look at alternative green streets design to change the profile and cross-section of the ditch and/or roadway.  Show examples of these projects during audit.
  53. 53. DELAWARE DRAINAGE PROJECT  Partnership with Public Works  Enhanced drainage, water quality and pubic safety  Status: Complete
  54. 54. BRICK LAYER UNION HALL (Marshall St. & Route 30)  Drainage enhancements to improve drainage for Marshall St. and Route 30  Status: Complete
  55. 55.  IDEM Office of Land inspects permitted compost facilities.  Good additional information to have for your records and the audit. COMPOST STOCKPILE
  56. 56. PESTICIDE, HERBICIDE AND FERTILIZER APPLICATION DOCUMENTATION REVIEW Certifications for application of restricted pesticides/herbicides?
  57. 57. NUTRIENT & PEST MANAGEMENT  Tracking Pesticide and Fertilizer Application  Parks Department  Outsourced  Public Works Department  Larvacide  Certifications?  Adopt Integrated Pest Management (IPM) Strategies  All containers properly labeled  No application within 25’ of storm drain inlet or 50’ of ditch/water body  No Phosphorus Fertilizers?  Perform a soil testing to determine actual fertilization needs and application rate  Calibrate fertilizer spreaders to avoid excessive application  Facility SWP3 includes BMPs to minimize negative impacts to stormwater
  58. 58. GOOD HOUSEKEEPING LABELS • KEEP OPEN CONTAINERS IN SECONDARY CONTAINMENT • REGULAR GARBAGE ONLY • USED OIL • USED OIL FILTERS • DON’T TOP-OFF TANKS • CLEAN SPILLS IMMEDIATELY • DON’T BLOW GRASS CLIPPINGS INTO THE STREET • CLOSE LID AFTER USE • SPILL KIT • DRIP PANS • CALIBRATE SPREADER BEFORE USE • USED ANTIFREEZE • FILL CONTAINERS IN THIS SECONDARY CONTAINMENT • CHECK VEHICLE FOR FLUID LEAKS DAILY • WASH VEHICLES INSIDE BUILDING • SALT BRINE • HERBICIDE (FOLLOW MANUFATURER’S SPECS.)  Strategic labeling for daily reminders
  59. 59. NEXT STEPS  Specialized Resource Planning, LID/Green Streets  No mow zones/natural areas management  Eco-friendly Deicing  Urban Forest Management  Land conservation (land purchase, conservation easements etc…)
  60. 60. QUESTIONS?

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