PROJECT REVIEW PRESENTED BY: RAJAN MITTAL  PARMEET SINGH  MANVEER SINGH SIMRANJEET SINGH  ROHIT CHANDRA   LMT School Of Ma...
CONTENTS <ul><li>WHAT IS A PROJECT REVIEW? </li></ul><ul><li>WHAT ARE THE GOALS OF A PROJECT REVIEW? </li></ul><ul><li>HOW...
WHAT IS A PROJECT REVIEW? <ul><li>Project Reviews are examinations of projects or events for the purposes of: </li></ul><u...
WHAT ARE THE GOALS OF A PROJECT REVIEW? <ul><li>Put into place a set of documented, well-understood procedures and guideli...
IMPORTANCE OF PROJECT REVIEW <ul><li>Project manager conducts reviews to find out: </li></ul><ul><li>Project can accomplis...
Why do a Project Review?   <ul><li>Project Review  benefits the  </li></ul><ul><li>Management </li></ul><ul><li>Teams </li...
MANGEMENT <ul><li>By gaining insight into the way that the organization is working.  </li></ul><ul><li>It enhances our abi...
TEAMS <ul><li>Teams learn how roles and responsibilities can be redesigned to enhance product development.  </li></ul><ul>...
PROJECT MANGERS <ul><li>Project managers learn how to improve project management methods and infrastructure to enhance pro...
INDIVIDUAL CONTRIBUTORS <ul><li>Individual contributors learn how to improve tasks and deliverables to increase effectiven...
TYPES OF PROJECT REVIEWS <ul><li>STATUS REVIEW </li></ul><ul><li>DESIGN REVIEW </li></ul><ul><li>PROCESS REVIEW </li></ul>
STATUS REVIEW <ul><li>It is a most common and frequently conducted review in the organization taking up the project </li><...
<ul><li>Project review must be conducted with the aim of solving the problem rather than meting out the punishment </li></...
DESIGN REVIEW <ul><li>Primary objective of conducting a design review is to check whether the design of product or service...
<ul><li>Safety of operators and maintenance personnel and precautions taken to minimize the damages </li></ul><ul><li>Scop...
PROCESS REVIEWS <ul><li>Primary objective of conducting a process review is to determine whether the processes are going o...
<ul><li>To improve the processes those are below standard  </li></ul><ul><li>Process reviews are conducted by a project ma...
PROJECT REVIEW STAGES <ul><li>Initial stages of the project life cycle i.e. after the project proposal has been submitted....
REVIEW AFTER SUBMISSION OF PROJECT PROPASAL <ul><li>A review at this point would help the project manager to know whether:...
REVIEW IN THE IMPLEMENTATION PHASE <ul><li>Different types of reviewing techniques to monitor the project in the implement...
REVIEW OF TIME OF COMPLETION OF PROJECT <ul><li>A project is closed either when it is accomplished its objective  </li></u...
REVIEW IN THE POST IMPLEMENTATION STAGE <ul><li>This kind of review is usually conducted any time between three to six mon...
PROJECT STATUS REVIEW MEETINGS <ul><li>Meetings are effective and essential means of conducting project reviews in an orga...
<ul><li>FREQUENCY OF MEETING </li></ul><ul><li>No hard and fast rule </li></ul><ul><li>Depends upon length of project </li...
<ul><li>MEETING COORDINATOR </li></ul><ul><li>Fix the place and time for the meeting </li></ul><ul><li>Arranges for requir...
<ul><li>Significant contribution must be acknowledge </li></ul><ul><li>Participant must be informed well in advance </li><...
ADVANTAGES OF PROJECT STATUS REVIEW MEETING <ul><li>Make the team more cohesive </li></ul><ul><li>Keep the team inform abo...
  TYPES OF PROJECT STATUS MEETING   <ul><li>LONG DISTANCE STATUS MEETING </li></ul><ul><li>Enable two way communication be...
<ul><li>  </li></ul><ul><li>  THANK YOU </li></ul>
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Proect Review

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Proect Review

  1. 1. PROJECT REVIEW PRESENTED BY: RAJAN MITTAL PARMEET SINGH MANVEER SINGH SIMRANJEET SINGH ROHIT CHANDRA LMT School Of Management
  2. 2. CONTENTS <ul><li>WHAT IS A PROJECT REVIEW? </li></ul><ul><li>WHAT ARE THE GOALS OF A PROJECT REVIEW? </li></ul><ul><li>HOW IT BENEFITS </li></ul><ul><li>IMPORTANCE OF PROJECT REVIEW </li></ul><ul><li>TYPES OF PROJECT REVIEWS </li></ul><ul><li>PROJECT REVIEW STAGES </li></ul><ul><li>TYPES OF PROJECT STATUS MEETING </li></ul>
  3. 3. WHAT IS A PROJECT REVIEW? <ul><li>Project Reviews are examinations of projects or events for the purposes of: </li></ul><ul><li>Reviewing the events that occurred. </li></ul><ul><li>Evaluating not only what happened, but also why those events happened. </li></ul><ul><li>Determining the correct actions to take to improve the results of the next event or project. </li></ul><ul><li>Project Reviews can occur at any time during a project and can be used to evaluate the success of both events and projects. </li></ul>
  4. 4. WHAT ARE THE GOALS OF A PROJECT REVIEW? <ul><li>Put into place a set of documented, well-understood procedures and guidelines that are available to all participants prior to the event. </li></ul><ul><li>Make clear to all participants that the process will be positive and blame-free. </li></ul><ul><li>Ensure that lessons learned from Project Reviews are shared widely and have a positive effect on future projects. </li></ul><ul><li>Provide an appropriate balance between the cost of Project Reviews and the return on investment to the team and organization </li></ul><ul><li>Provide a flexible set of tools and methods that will allow project teams of all sizes </li></ul>
  5. 5. IMPORTANCE OF PROJECT REVIEW <ul><li>Project manager conducts reviews to find out: </li></ul><ul><li>Project can accomplish business goals. </li></ul><ul><li>Roles of organization are understood properly and implemented. </li></ul><ul><li>It is worthwhile to take up the project at all before entering into major contracts. </li></ul><ul><li>The project is managed effectively and the team members are sure of completing the projects. </li></ul>
  6. 6. Why do a Project Review? <ul><li>Project Review benefits the </li></ul><ul><li>Management </li></ul><ul><li>Teams </li></ul><ul><li>Project Managers </li></ul><ul><li>Individual Contributors </li></ul>
  7. 7. MANGEMENT <ul><li>By gaining insight into the way that the organization is working. </li></ul><ul><li>It enhances our ability to distinguish between common causes and special causes of variation in the project development process. </li></ul><ul><li>The organization can work collaboratively towards a common understanding of the system. </li></ul><ul><li>It builds common metrics so we can track our efforts across projects. </li></ul><ul><li>It provides an opportunity to exercise fact based management. </li></ul><ul><li>It facilitates the development of a clearer vision of improvement in the system. </li></ul><ul><li>It helps in visualizing what change would look like. </li></ul>
  8. 8. TEAMS <ul><li>Teams learn how roles and responsibilities can be redesigned to enhance product development. </li></ul><ul><li>It provides an historical link through which we can build or accumulate theory and knowledge. </li></ul><ul><li>It provides an opportunity for teams to take effective action and have control over the future that increases job satisfaction, morale, and our ability to take joy in work. </li></ul><ul><li>Teams can build on their understanding of common assumptions. </li></ul><ul><li>It provides a structured process for developing shared learning and shared meaning. </li></ul>
  9. 9. PROJECT MANGERS <ul><li>Project managers learn how to improve project management methods and infrastructure to enhance productivity and ensure that project goals are met. </li></ul><ul><li>It helps us identify and work towards common, known, related goals. </li></ul><ul><li>It separates the people from the system. </li></ul><ul><li>It provides different points of view and perspectives so we can evaluate our assumptions. </li></ul><ul><li>It enhances our understanding of the current reality. </li></ul>
  10. 10. INDIVIDUAL CONTRIBUTORS <ul><li>Individual contributors learn how to improve tasks and deliverables to increase effectiveness. </li></ul><ul><li>It increases our understanding of key elements needed to support productive work. </li></ul><ul><li>It helps us see how our actions impede or enhance the success of the project. </li></ul><ul><li>It reveals weakness and strengths in our project documentation and communication methods. </li></ul><ul><li>It provides an opportunity to get closure. </li></ul>
  11. 11. TYPES OF PROJECT REVIEWS <ul><li>STATUS REVIEW </li></ul><ul><li>DESIGN REVIEW </li></ul><ul><li>PROCESS REVIEW </li></ul>
  12. 12. STATUS REVIEW <ul><li>It is a most common and frequently conducted review in the organization taking up the project </li></ul><ul><li>Status review is usually conducted at two levels: </li></ul><ul><li>Cursory review </li></ul><ul><li>Comprehensive review </li></ul><ul><li>The frequency with which project review are conducted also depends on the frequency with which a problem occurs. </li></ul><ul><li>Status reports that are substantiated by meaningful numerical figures on cost performance, time and scope. </li></ul>
  13. 13. <ul><li>Project review must be conducted with the aim of solving the problem rather than meting out the punishment </li></ul><ul><li>A problem solving project review has three steps: </li></ul><ul><li>Identification of existing problem </li></ul><ul><li>Identification of factors that cause problem </li></ul><ul><li>Exploring solutions that can solve a problem </li></ul>
  14. 14. DESIGN REVIEW <ul><li>Primary objective of conducting a design review is to check whether the design of product or service being produced is of desires performance quality </li></ul><ul><li>Design review is a tool for reviewing the performance factor than the cost, time and scope of a project </li></ul><ul><li>A design review should cover aspects like: </li></ul><ul><li>Conditions of manufacturability, serviceability, tooling and processes to ensure better integration of design with manufacturing to ensure overall optimization </li></ul>
  15. 15. <ul><li>Safety of operators and maintenance personnel and precautions taken to minimize the damages </li></ul><ul><li>Scope statement along with technical specifications based on which the performance of end products can be evaluated </li></ul>
  16. 16. PROCESS REVIEWS <ul><li>Primary objective of conducting a process review is to determine whether the processes are going on as a planned and any improvements are possible </li></ul><ul><li>It is conducted either once in three months or at the major milestones in a project, which ever comes first </li></ul><ul><li>The two objectives of process review: </li></ul><ul><li>To preserve the performance of project processes those are going well </li></ul>
  17. 17. <ul><li>To improve the processes those are below standard </li></ul><ul><li>Process reviews are conducted by a project manager with having limitations </li></ul>
  18. 18. PROJECT REVIEW STAGES <ul><li>Initial stages of the project life cycle i.e. after the project proposal has been submitted. </li></ul><ul><li>At the stage when in depth evaluation is conducted. </li></ul><ul><li>During the implementation of the project. </li></ul><ul><li>When the project is completed. </li></ul><ul><li>When auditing has to be conducted. </li></ul>
  19. 19. REVIEW AFTER SUBMISSION OF PROJECT PROPASAL <ul><li>A review at this point would help the project manager to know whether: </li></ul><ul><li>The proposal is worth the resources on undertaking an initial investigation </li></ul><ul><li>Proposal is in keeping with the existing business strategies </li></ul><ul><li>The proposal is flexible, in case it does not comply with the existing business strategies </li></ul>
  20. 20. REVIEW IN THE IMPLEMENTATION PHASE <ul><li>Different types of reviewing techniques to monitor the project in the implementation phase </li></ul><ul><li>Status review, design review and process review are carried out during this phase of project </li></ul>
  21. 21. REVIEW OF TIME OF COMPLETION OF PROJECT <ul><li>A project is closed either when it is accomplished its objective </li></ul><ul><li>The project manager conducts a review at this stage to : </li></ul><ul><li>Evaluate the project efficiency by comparing the delivered output with the planned one, in terms of time, cost and performance standards </li></ul><ul><li>Ensure that the benefits are well documented for use in the future projects </li></ul><ul><li>Document the lessons learned as these may be helpful in the management of future projects </li></ul>
  22. 22. REVIEW IN THE POST IMPLEMENTATION STAGE <ul><li>This kind of review is usually conducted any time between three to six months after completion of project </li></ul><ul><li>Evaluate the benefits of the project. </li></ul><ul><li>Judge the effectiveness and efficiency of delivered output of the project. </li></ul><ul><li>Suggest corrective measures. </li></ul><ul><li>Document the lessons, as these may prove helpful in managing the future projects </li></ul>
  23. 23. PROJECT STATUS REVIEW MEETINGS <ul><li>Meetings are effective and essential means of conducting project reviews in an organization </li></ul><ul><li>Meetings are aimed at reviewing the project status and have a specific agenda </li></ul><ul><li>Project manager usually use a top down approach for conducting a project status review meeting </li></ul><ul><li>Following aspects have to be decided upon before holding a review meeting: </li></ul><ul><li>Frequency of meeting </li></ul><ul><li>Preparing agenda </li></ul><ul><li>Meeting coordinator </li></ul><ul><li>Recording and distributing minutes </li></ul>
  24. 24. <ul><li>FREQUENCY OF MEETING </li></ul><ul><li>No hard and fast rule </li></ul><ul><li>Depends upon length of project </li></ul><ul><li>Infrequent meetings may loose control over project </li></ul><ul><li>PREPARING AGENDA </li></ul><ul><li>List the issue that are to be discussed </li></ul><ul><li>Helps the project manager to ensure that everyone participate in discussion </li></ul><ul><li>Depending on the importance of topic, the agenda specifies for time limit for discussing a topic </li></ul>
  25. 25. <ul><li>MEETING COORDINATOR </li></ul><ul><li>Fix the place and time for the meeting </li></ul><ul><li>Arranges for required equipment </li></ul><ul><li>Precautions that have to be taken in order to avoid the problem arising out of breach of protocol </li></ul><ul><li>Participant must be given enough notice </li></ul><ul><li>Agenda given to them must contain background information about the topics </li></ul><ul><li>Heads of relevant depts.. Must be informed about the requirement of expert subordinates </li></ul><ul><li>New comers must be introduced </li></ul><ul><li>Participant must be listed in alphabetical orders </li></ul>
  26. 26. <ul><li>Significant contribution must be acknowledge </li></ul><ul><li>Participant must be informed well in advance </li></ul><ul><li>if meeting is postponed or cancelled </li></ul><ul><li>Meeting will be success if all the participant agree upon the objectives </li></ul><ul><li>RECORDING AND DISRIBUTING MINUTES </li></ul><ul><li>Important part of the project documentation </li></ul><ul><li>Provide proof that certain problem were discussed </li></ul>
  27. 27. ADVANTAGES OF PROJECT STATUS REVIEW MEETING <ul><li>Make the team more cohesive </li></ul><ul><li>Keep the team inform about project progress </li></ul><ul><li>Identify the potential problems </li></ul><ul><li>Make sure team has clear idea of where the project is going </li></ul><ul><li>Ensure that the entire team is willing to put in their efforts to meet the objective </li></ul>
  28. 28. TYPES OF PROJECT STATUS MEETING <ul><li>LONG DISTANCE STATUS MEETING </li></ul><ul><li>Enable two way communication between the parties </li></ul><ul><li>By means of audio conferencing or video conferencing </li></ul><ul><li>Open job report is prepared </li></ul><ul><li>VISIBILTY WEBSITE </li></ul><ul><li>One way communication between project manager and parties involved </li></ul><ul><li>Best way to keep people inform about the project developments </li></ul><ul><li>Ability to link team members spread across different geographical locations </li></ul>
  29. 29. <ul><li> </li></ul><ul><li> THANK YOU </li></ul>

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