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State Records Photographs Digital Galleries and Access


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The presentation includes a brief overview of digitisation at State Records, including issues in scanning images for access in Photo Investigator. It discusses digital galleries such as the Matron’s Diary from the immigrant ship Fitzjames, Lachlan Macquarie: visionary and builder and the 50th Anniversary of State Records (1961-2011). It also touches on the ‘online’ microfilm of assisted shipping lists, the Archives Outside blog, video and recent projects such as the First Fleet indent and documents relating to Thunderbolt. Access issues are also considered.

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State Records Photographs Digital Galleries and Access

  1. 1. Photographs, Digital Galleries and Access at State Records Digital practice update: digitisation and digital preservation State Library of NSW 15 February 2011
  2. 2. Digitise for access <ul><li>Digitise primarily for access not preservation alone </li></ul><ul><li>Microfilming is still the preferred method for long-term preservation </li></ul><ul><li>Need to manage the original as well as the digital image files </li></ul><ul><li>Less handling of the original if digitised and/or microfilmed </li></ul><ul><li>Link images in your control system </li></ul><ul><li>Quantity versus quality – high resolution versus low resolution </li></ul><ul><li>Identify individual images by titling as well as by Digital ID </li></ul>
  3. 3. Digitisation resources <ul><li>Staff: 1 Project Officer and 1 Digitisation Officer </li></ul><ul><li>Equipment: Sinar Camera with MacPro Laptop; Microtek ArtixScan 2020 A3 Flat Bed Scanner </li></ul><ul><li>Software: Adobe PhotoShop 7.0 </li></ul><ul><li>Images linked to Business Operations System (BOS) and Archives Investigator </li></ul><ul><li>Metadata harvested by Picture Australia </li></ul>
  4. 4. <ul><li>Sinar </li></ul><ul><li>camera </li></ul>
  5. 5. Technical specifications <ul><li>Photographs and Documents </li></ul><ul><li>600dpi TIFF scan, 24 bit colour (master) </li></ul><ul><li>600dpi JPEG (image for printing/purchase) </li></ul><ul><li>75dpi JPEG (online display) </li></ul><ul><li>Thumbnails are created by Business Operations System (BOS) </li></ul><ul><li>Master image between 1 and 5 MB (mostly between 1 and 2 MB) </li></ul><ul><li>Glass negatives </li></ul><ul><li>Choose the film type (eg. Kodak) </li></ul><ul><li>Trial and error to get colour right (eg. sepia image looks sepia) </li></ul>
  6. 6. Digital ID <ul><li>Digital ID is a unique number for each image </li></ul><ul><li>Eg. Digital ID: 4481_a026_000008.jpg </li></ul><ul><li>4481 is the New South Wales Record Series (NRS) </li></ul><ul><li>a026 is the Job No. </li></ul><ul><li>000008 is the sequential number (unique) </li></ul><ul><li>The Digital ID is used to link the image to BOS </li></ul><ul><li>File Path: eg. 2008-2009NRS448175dpi4481_a026_000008.jpg </li></ul>
  7. 13. ‘Online’ reels <ul><li>‘ Online’ microfilm of assisted shipping lists </li></ul>
  8. 17. Digital galleries <ul><li>Matron’s Diary for the Fitzjames (1857) </li></ul><ul><li>Lachlan Macquarie: visionary and builder </li></ul><ul><li>50 years at State Records NSW (1961-2011) </li></ul>
  9. 32. Recent projects – Why digitise? <ul><li>First Fleet indents: NRS 1150 [SZ115] </li></ul><ul><li>Already microfilmed (Fiche 620-624) </li></ul><ul><li>Client request for digitisation </li></ul><ul><li>Significant record </li></ul><ul><li>Thunderbolt documents </li></ul><ul><li>Call for papers from NSW Parliament </li></ul><ul><li>Public interest in bushrangers </li></ul><ul><li>PR opportunity </li></ul>
  10. 33. Other projects <ul><li>First Fleet Indents </li></ul><ul><li>Thunderbolt </li></ul>
  11. 34. Other projects <ul><li>First Fleet Indent </li></ul><ul><li>Thunderbolt </li></ul>
  12. 35. Access issues <ul><li>External/Internal Access </li></ul><ul><li>Reference Copies </li></ul><ul><li>Convenience </li></ul><ul><li>Expectations </li></ul><ul><li>Digital on demand </li></ul><ul><li>Orphan images </li></ul>
  13. 36. A Moving Photo
  14. 37. State Records NSW <ul><li>Janette Pelosi </li></ul><ul><li>A/Senior Archivist, Context and Documentation </li></ul><ul><li>Rhonda Campbell </li></ul><ul><li>Project Officer, Copying and Digitisation </li></ul><ul><li>(02) 9673 1788 </li></ul>