Report on the Community Advisory Committee Meeting March 2010

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Report on the Community Advisory Committee Meeting March 2010

  1. 1. State Records Agenda for the Meeting to be held in the Board Room, Sydney Records Centre Wednesday 10 March 2010 at 10:00am Present Apologies Confirmation of previous Minutes Business arising Updates 5.1 Addition to State Records’ website and online resources • Macquarie digital gallery and the Macquarie 2010 celebrations • A Land Fit for Heroes? website • Online indexes • Archives Outside blog 5.2 In Living Memory travelling exhibition 5.3 Citing NSW State Archives Special Business 6.1 Trial introduction of the “paperless office” Dept of Planning/Heritage Branch pilot project (Rosemary Annable) Other Business Date of next meeting Wednesday 22 September 2010 at 10:00am at the Sydney Records Centre.
  2. 2. Minutes of meeting Report of State Records NSW Community Advisory Committee meeting 10am, Wednesday 10 March 2010, Sydney Records Centre Updates State Records’ website and online resources A PowerPoint presentation on updates to State Records’ website and online resources including: • Special Bundles • Photographs • Macquarie 2010 digital gallery • ‘A Land Fit for Heroes?’ website • Online indexes, and • Archives Outside blog is available at http://www.records.nsw.gov.au/about-us/advisory-groups/community- advisory-committee In Living Memory travelling exhibition In Living Memory exhibition is still touring. The exhibition is currently displayed at Wagga Wagga. In Living Memory is State Records’ most successful exhibition. For more about the exhibition see http://www.records.nsw.gov.au/state-records- gallery/in-living-memory Citing NSW State Archives Correct citation of State archives is essential for the later identification of records. State Records NSW employs the ‘series system’ for managing and accessing State archives. The ‘series system’ is widely recognised as a metadata standard, and employed by most Australian government archive institutions. It differs from the previous system used by State Records NSW in that a ‘series’ number is required in the citation and not just a ‘stroke’ number. The ‘series system’ is the basis of State Records’ online catalogue Archives Investigator. While recent transfers of archives have item lists available under the relevant series registration in Archive Investigator, the process of adding the item lists for older series to Archives Investigator will take time. In the interim staff can assist researchers identify relevant series numbers for older records in the collection. For more information on the series system see http://investigator.records.nsw.gov.au/ State Records 2
  3. 3. Minutes of meeting For more information on citing State archives see http://www.records.nsw.gov.au/state- archives/guides-and-finding-aids/archives-in-brief/archives-in-brief-10 Special Business Managing digital data in a ‘paperless office’ With the ongoing predictions of a future ‘paperless office’, members discussed methods for managing digital data especially digital records identified as State archives. For information on the State Records’ digital records strategy, including a digital archive and whole of government standards set for the management of electronic records see http://futureproof.records.nsw.gov.au/ Date of next meeting Wednesday 22 September 2010 at 10:00am at the Sydney Records Centre. State Records 3

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