Project management

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Project management

  1. 1. Project Team: Madeleine Brannon, Srija, Alexander Brill, Maithili Gaddam
  2. 2. Agenda 1. Background 2. Scope Plan Stakeholders Work Breakdown Structure Top Level Requirements 3. Schedule Plan Schedule Performance Baseline Milestone List PERT Chart 4. Cost Plan Cost Performance Baseline 5. Quality Plan Audit Plan Process Improvement Plan 6. Human Resources Plan Resource Staffing Plan Project Organization Chart 7. Communication Plan Stakeholder Analysis Matrix 8. Risk Plan Risk Matrix 9. Procurement Plan Make or Buy Decisions Supplier Management Plan 10. Configuration Management Plan 11. Change Control Plan 12. Conclusion
  3. 3. Background • Create a Wind Farm in Simoda, West Virginia • 100 1.5 MW wind turbines • Clean energy is produced from wind turbines and made into electricity • Simoda, West Virginia has the potential to create a new sustainable industry http://exploringgreentechnology.com/wind-energy/how-does- wind-energy-work/
  4. 4. Scope Plan
  5. 5. Scope of the Project • Not concerned with where specifically the electricity goes • The construction details are assumed to be worked out by the construction company
  6. 6. Stakeholders
  7. 7. Work Breakdown Structure
  8. 8. Assessment Requirements Requirement Identifier Key Project Designator WF = Wind Farm WT = Wind Turbine Objective Designator A = Assessment P = Performance Requirement or Verification Type C = Component E = Energy L = Location Requirement or Verification Designator R = Requirement Req. # Req. Identifier Requirement Description 1 WT-PE-R01 The Wind Turbines shall produce energy harnessed for electricity. 2 WF-AL-R01 Simoda, West Virginia shall be assessed for the Wind Farm. 10 WF-AL-R02 The Wind Farm shall be located in Simoda, West Virginia. 11 WF-AC-R01 The Wind Farm shall be funded by General Electric (GE).
  9. 9. Construction Requirements Req. # Req. Identifier Requirement Description 3 WT-DC-R01 The Wind Turbine base shall be constructed. 4 WT-DC-R02 The Wind Turbines shall connect to the power grid. 5 WT-DC-R03 The Wind Turbines shall have a maximum tip height of 120 meters. Requirement Identifier Key Project Designator WF = Wind Farm WT = Wind Turbine Objective Designator D = Design Requirement or Verification Type C = Component Requirement or Verification Designator R = Requirement
  10. 10. Operation Requirements Requirement Identifier Key Project Designator WF = Wind Farm WT = Wind Turbine Objective Designator M = Maintenance P = Performance Requirement or Verification Type C = Component E = Energy W = Power Requirement or Verification Designator R = Requirement Req. # Req. Identifier Requirement Description 6 WT-PW-R01 The Wind Turbines shall transmit power to a power station. 7 WT-PW-R02 The Wind Turbines shall produce a minimum of 80-megawatt hour. 8 WT-PE-R02 The Wind Turbines shall be operable continuously. 9 WF-MC-R01 The Wind Farm shall be monitored on a regular basis.
  11. 11. Schedule Plan
  12. 12. Task Name Duration Start Finish 1 Assesment 321 days Mon 4/14/14 Mon 7/6/15 2 Location Selection 15 days Mon 4/14/14 Fri 5/2/14 3 Wind Resource Measurements 262 days Mon 5/5/14 Tue 5/5/15 4 Enviornmental Consultants 14 days Wed 5/6/15 Mon 5/25/15 5 Legal Documentation 30 days Tue 5/26/15 Mon 7/6/15 6 Construction 337 days Tue 7/7/15 Wed 10/19/16 7 Clearing the Area 60 days Tue 7/7/15 Mon 9/28/15 8 Creating a Base 30 days Tue 9/29/15 Mon 11/9/15 9 Wiring Turbines 30 days Tue 11/10/15 Mon 12/21/15 0 Installing Turbines 217 days Tue 12/22/15 Wed 10/19/16 1 Wind Farm Components 380 days Tue 7/7/15 Mon 12/19/16 2 Access roads 52 days Tue 7/7/15 Wed 9/16/15 3 Build Substation 54 days Tue 7/7/15 Fri 9/18/15 4 Electrical Wiring 43 days Thu 10/20/16 Mon 12/19/16 5 Transmission Lines 36 days Tue 7/7/15 Tue 8/25/15 6 Operation 29 days Thu 10/20/16 Tue 11/29/16 7 Hiring Maintenance 14 days Thu 10/20/16 Tue 11/8/16 8 Test and Evaluation 29 days Thu 10/20/16 Tue 11/29/16 9 5/26 8/25 11/24 2/23 5/25 8/24 11/23 2/22 5/24 8/23 11/22 2/21 5/22 8/21 11/20 2/19 5/ January 11 July 21 February 1 August 11 February 21 September 1March 11 September 21April Task Split Milestone Summary Project Summary Manual Task Duration-only Manual Summary Rollup Manual Summary Start-only Deadline Baseline Baseline Milestone Baseline Summary Progress oject: Gantt Chart ate: Sun 11/17/13
  13. 13. Milestone List • Acquire the land in Simoda, West Virginia • Analyze the data required for the one year assessment phase and verify the project’s location • Get contracts from the relevant supply and transport companies • Installment of wind turbine • Wiring the turbines and building the substation • Integration testing i.e. checking if the energy being transmitted from the wind turbine is being received by the substation
  14. 14. PERT Chart
  15. 15. Cost Management Plan
  16. 16. Wind Farm Cost • 1.5 MW turbine chosen • High Efficiency • Most widely used • $3 Million/Wind Turbine installed • 100 turbines = 150 MW • $300 Million for wind farm
  17. 17. Project Team Budget Category Hourly Labor Rate Hours Personnel Totals 8 Technicians $ 25.00 5200 $ 389,028.21 Project Manager $ 150 700 $ 312,599.71 Environmental Engineer $ 38 400 $ 45,252.53 2 Analyst $ 32 700 $ 66,687.94 2 Construction Manager $ 125 700 $ 260,499.76 7700 $ 25,000.00 Project Subtotals $ 1,103,388.15
  18. 18. Revenue
  19. 19. Quality Management Plan
  20. 20. • The Wind Farm shall be assessed to check whether it is operating in compliance with the specified requirements. • An audit report containing information of the audit tests made on the wind farm shall be drafted. • The audit shall be performed by an independent party. • The audit report shall be made available to all the stakeholders • The report shall be reviewed and necessary action to improve the faults found during the tests shall be taken. Audit Plan
  21. 21. • The wind farm shall be constructed and operated according to the project plan by starting on time and on budget • All equipments shall be tested prior to their delivery and installed according to the accepted engineering rules and regulations • A team of experts lead by the Project Quality Manager shall oversee the quality related to specific aspects of the project • Internal project reviews, testing and inspection shall be done on a regular basis before, during and after the completion of the project. Process Improvement Plan
  22. 22. • ISO 9001:2008 principles: 1. Customer Focus 2. Leadership 3. Involvement of people 4. Process Approach 5. System Approach to Management 6. Continual improvement 7. Factual Approach to Decision Making 8. Mutually beneficial supplier relationships Quality Approach
  23. 23. • The wind farm shall be tested for quality according to the Quality Management System ISO 9001:2008 standards. • Performance measurements for power shall be made in order to maintain the efficiency and also to improve the grid compatibility of the wind farm. • Unit and integration tests shall be performed. Quality Testing
  24. 24. Life Cycle Testing Tasks
  25. 25. Human Resources Plan
  26. 26. Resource Staffing Plan Role Authority Responsibility Competency Project Manager Can make decisions at any level of the project that does not involve funding or the special interests of the investor and program manager Oversee the project’s success and manage all of the different components which go into the project. Project management experience Possible technical background Systems Engineer Has control over any technical decisions made; is in charge of anything having to do with an engineering component Coordinate all technical aspects of the project and properly asses what engineering needs to be accomplished to meet the overarching objectives Wide range of technical knowledge Systems Analyst Is in charge of the analysis component of our Wind Farm; Assesses the data collected and works at improving any inefficiencies Decision maker when it comes to specs of equipment and any analysis that needs to be completed Must be someone who understands the system at a whole and is able to understand individual technical components as well; involves critical thinking Relations Coordinator Coordinates all contracts and outside vendors In charge of signing off on contractor agreements and negotiating schedules; soliciting pricing for outside vendors Needs to be organized and have good communication and people skills
  27. 27. Project Organization Chart
  28. 28. Communications Plan
  29. 29. Communications Plan Stakeholders Frequency of meetings Type of communication Status updateWeekly Monthly Yearly Once In person meetings Emails Memos & Information posted on website Project Manager X X X X Team Members X X X X General Electric X X X X Department of Environment X X X Department of Energy X X X Town Council of Simoda, VA X X X
  30. 30. Communication Plan Continued Stakeholders Frequency of meetings Type of communication Provide status update Weekly Monthly Yearly Once In person meetings Emails Memos & Information posted on website Environmentalists X X Local supply companies X X Local transport companies X X Family members of Project Manager Birds and Bats Department of Agriculture X X Trade Unions X X Consumers & Residents Association X X Department of Aviation X X EPA & WWF X Ecologists in Action X X Competing companies
  31. 31. Risk Management Plan
  32. 32. High Risk Items RISK Timeframe Start Timeframe End I Po (%)Borda Rank R Manage/Mitigate Insufficient revenue 29 Nov 2016 29 Nov 2036 Mo 21% 2 MHire outside experts to analyze alternatives to possiblly increase revenue Wind Turbine Part Failure 07 Jul 2015 29 Nov 2036 Mo 15% 3 MFabricate additional parts/1.5 MW has most available spare parts Transmission of energy from Turbine to Substation is less than 40% 25 Aug 2015 29 Nov 2016 Mo 15% 3 MAssess wind speed for 12 months prior/ alternate options for transmitting energy to substation Running behind schedule 04 Apr 2014 29 Nov 2016 Mo 15% 3 MSchedule allows for re-planning/ slight flexibility Extreme Wind 17 Jul 2015 29 Nov 2016 S 10% 0 MTransferred, Insurance Bird/Bat mortality collisions with turbine rotos 29 Nov 2016 N/A Mo 10% 9 L MERLIN avian radar detection system
  33. 33. Lower Risk Items RISK Timeframe Start Timeframe End I Po (%) Borda Rank R Manage/Mitigate Personnel Losses 14 Apr 2014 29 Nov 2016 S 10% 0 MStaffing plan in place, alternate staff identified Motivation Decreases with employees 14 Apr 2014 29 Nov 2016 Mo 8% 11 L Incentive opportunities/ staffing plan in place and alternate staff identified Natural Disasters 17 Jul 2015 N/A S 5% 3 MTransferred, Insurance Wind speed less than desirable 05 May 2015 N/A S 5% 3 MWind Speed will be re- assessed at alternate location for additional 12 months Noise Complaints 29 Nov 2016 31 Dec 2020 Mo 4% 12 L Budget surplus set aside to re-locate individuals Aesthetic complaints 19 Oct 2016 31 Dec 2020 Mo 3% 13 L Budget surplus set aside to re-locate individuals Over budget 04 Apr 2014 29 Nov 2016 S 2% 10 MContract with GE is set at $300 million, budget will not go over GE unable to fully fund project 07 Jul 2015 29 Nov 2105 C 1% 8 MVestas will be set to take over project
  34. 34. Procurement Plan
  35. 35. Make or Buy Decision List Item Make or Buy Company Wind Turbine Make GE Wind Energy Storage Make GE Transmission Lines Buy WV Electricity Company Data Collection System Buy Femway Bat and Bird Radar Buy DeTect, Inc.
  36. 36. Supplier Management Plan Item Contract and Negotiation Deadline Delivery Date Wind Turbine April 14, 2014 July 7, 2015 Wind Energy Storage July 7, 2015 October 19, 2016 Transmission Lines April 14, 2014 July 7, 2015 Data Collection System July 7, 2015 December 22, 2015 Bat and Bird Radar As Needed
  37. 37. Configuration and Change Control Plan
  38. 38. Change Control Plan In order to incorporate any changes, the Project Manager must: (i) ensure that changes to the project have a strong business justification. (ii) monitor and control the cost and other impacts of approved changes. (iii) obtain the appropriate level of approval for changes. (iv) ensure that project changes are understood and that team members do not begin work on new or unplanned tasks before change requests are approved. (v) maintain a clear and accurate record of changes made over the life of the project
  39. 39. Conclusions • Simoda, West Virginia would benefit from a Wind Farm in their community • Wind Energy is environmentally friendly and a step towards a more sustainable future • General Electric would be making a good investment http://chrismaddencartoons.wordpress.co m/category/environment/energy-fuel- power/
  40. 40. References A Guide to the Project Management Body of Knowledge (PMBOK Guide). Newtown Square, Penn., USA: Project Management Institute, 2000. Print. "Centre for Wind Energy Technology." Centre for Wind Energy Technology. Web. 12 Nov. 2013. <http://www.cwet.tn.nic.in/html/departments_wtt.html>. Change Control Plan Preparation Guidelines. Rep. Qatar National Project Management, n.d. Web. "Frequently Asked Questions." Wind Energy America. Web. 10 Oct. 2013. <http://www.windenergyamerica.com/faqs.html>. "GE Energy." GE Energy. Web. 02 Nov. 2013. <http://www.ge-energy.com/wind>. GE. Web. 8 Nov. 2013. <http://www.ge.com/about-us/building>. "GE Wind." GE Energy. GE Energy. Web. 22 Sept. 2013. <www.ge- energy.com/content/multimedia/_files/downloads/wind_energy_basics.pdf>. "Google Maps." Google Maps. Web. 22 Sept. 2013. <https://maps.google.com/maps?client=safari>. "How Long Does It Take to Build a Wind Farm?" GWEC. Web. 11 Oct. 2013. <http://www.gwec.net/faq/how-long-take-build-wind-farm/>. "Installed Wind Capacity." Wind Powering America: U.S. U.S. Deparment of Energy. Web. 18 Sept. 2013. Kosmann, William. Google Lunar X Prize Project - Moon Buggy. Rep. Print. 29 May 2008. Kosmann, Dr. William J. "Quality Management." George Washington University. Lecture. "Map of West Virginia (Map Population Density)" Map of West Virginia (Map Population Density) : Worldofmaps.net. Worldofmaps.net, 2010. Web. 22 Sept. 2013. <http://www.worldofmaps.net/en/north-america/west-virginia-usa/map-population-density-west- virginia.htm>.
  41. 41. References Montana. NRDC: Renewable Energy in. Retrieved November 5, 2013, from http://www.nrdc.org/energy/renewables/montana.asp "Renewable / Wind Energy Project Management." Renewable / Wind Energy Project Management. Web. 22 Sept. 2013. <http://www.absconsulting.com/wind- energy-project-management.cfm>. “Quality Management Principles.” <http://www.iso.org/iso/qmp_2012.pdf>. "Quantifying Economic Benefits | State and Local | US EPA." EPA. Environmental Protection Agency, Web. 02 Nov. 2013. <http://www.epa.gov/statelocalclimate/state/activities/quantifying-econ.html>. "U.S. Wind Turbines Kill 1.4 Million Birds and Bats Every Year." Heartlander Magazine. N.p., n.d. Web. 02 Nov. 2013. <http://news.heartland.org/newspaper- article/2013/07/24/us-wind-turbines-kill-14-million-birds-and-bats-every-year>. Vestas - American Wind Technology Inc. Vestas - American Wind Technology. Web. <http://www1.eere.energy.gov/tribalenergy/guide/pdfs/developingwindpower.pdf>. "West Virginia’s Wind Projects (Operating and Permitted)." Wind Maps. West Virginia Commerce. Web. 22 Sept. 2013. <http://www.wvcommerce.org/energy/renewable_energy/wind.aspx>.
  42. 42. References "WIND ENERGY BIRD & BAT MORTALITY RISK ASSESSMENT, MONITORING & MITIGATION SYSTEMS." DeTect, Inc. N.p., n.d. Web. 19 Nov. 2013. <http://detect- inc.com/wind.html>. "Wind Energy | Energy and Global Climate Change in New England | US EPA." EPA. Environmental Protection Agency, Web. 02 Nov. 2013. <http://www.epa.gov/region1/eco/energy/re-wind.html>. "Wind Energy System Data Collection and Storage." COMTROL Corp. Web. 18 Nov. 2013. <http://www.comtrol.com/applications/energy/energy-application-stories/wind-energy-system- data-collection-and-storage>. "Wind Farms." 11 Steps to Planning and Building a Wind Farm. Canwea. Web. 22 Sept. 2013. <http://www.canwea.ca/farms/planning_e.php>. "Wind Farms Audit." Wind Farms Audit. Web. 12 Nov. 2013. <http://www.planning.nsw.gov.au/Default.aspx?tabid=574>, "Wind Turbine Feasibility Report." Scribd. Web. 03 Nov. 2013. <http://www.scribd.com/doc/29244732/Wind-Turbine-Feasibility-Report>. "Wind Turbine Testing Facility." Clemson University, South Carolina. Web. 12 Nov. 2013. <http://www.clemson.edu/facilities/energy-awareness/projects/windturbine.html>. Zucchino, David. "West Virginia Families See the Dangers of Coal Mining." Los Angeles Times. Los Angeles Times, 08 Apr. 2010. Web. 02 Nov. 2013. <http://articles.latimes.com/2010/apr/08/nation/la-na-coal-mine-color8-2010apr08>.

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