Lotus Notes to SharePoint Migration

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Ecotech specializes in Consulting in Migration of Enterprise Applications from Lotus Notes to SharePoint platform.

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Lotus Notes to SharePoint Migration

  1. 1. Lotus Notes Migration Copyright © 2012. Ecotech IT Solutions Pvt. Ltd. All Rights Reserved. Ecotech Confidential.
  2. 2. Introduction Part of the widespread success of Lotus Notes was due to the fact that it encapsulates a broad range of components necessary in most IT environments. They include: • Email, Calendaring • Rapid application development • Directory services • Web Server • Database and Security • Replication, Offline Capability So as the move away from lotus Notes continues to gain momentum, many organizations will experience the challenges associated with the transitioning of these services to other platforms such as Microsoft. Broadly speaking the three major areas involved in transitioning from Lotus Notes to Microsoft technologies are: • Notes Mail to Exchange migration • Domino Directory to Active Directory synchronization • Notes/Domino to SharePoint/ASP.NET application migration Definitely the Mail and Directory components pose their own unique challenges, the area which by far presents the biggest challenge in transitioning from Lotus Notes is in the area of application migration. Copyright © 2012. Ecotech IT Solutions Pvt. Ltd. All Rights Reserved. Ecotech Confidential.
  3. 3. Lotus Notes: Trends Lotus Notes has been an idle technology for a number of years. No new features have been added until very recently -Market’s response was, “too little, too late.” While very few new customers have purchased Lotus products there are still approximately 70 million users worldwide. -Many Lotus customers are considering moving to another technology for their e-mail, enterprise work flows and collaborative applications This activity has created a need for a professional services to assist with SharePoint migration projects. Planning and executing migrations can be difficult and time consuming -Companies need a professional and accurate method to migrate the large amount of information within their Lotus data environment. Copyright © 2012. Ecotech IT Solutions Pvt. Ltd. All Rights Reserved. Ecotech Confidential.
  4. 4. Ecotech’s Services Lotus Notes to .NET Migration Lotus Notes to SharePoint-2010 Migration Lotus Notes to Office-365 Migration Copyright © 2012. Ecotech IT Solutions Pvt. Ltd. All Rights Reserved. Ecotech Confidential.
  5. 5. Decision Point – Check Your Requirements SharePoint 2010 Office 365 .NETSecurity Secured - Active Directory, FBA Secured - Active Directory, FBA Secured - Active Directory, FBA authentication can be used. authentication can be used. authentication can be used.Development Time Less, by using Out Of the Box Less, by using Out Of the Box More, comparing to SP2010 features features and Office 365Customization Control Limited Limited FullMigration Data To - Lists, MS SQL Server Data To - Lists, MS SQL Server Data To - MS SQL ServerMIS Reports Out Of the Box, SSRS, Third Out Of the Box, SSRS, Third SSRS, Third Party Components Party Components like Telerik, Party Components like Telerik, like Telerik, DevExpress, DevExpress, Dundas DevExpress, Dundas Dundas Dashboard etc. Dashboard etc. Dashboard etc.Infrastructure - Hosting On Premise, Cloud Cloud On Premise, Cloud - Software Licensing On Premise - Licensing Subscription On Premise - Licensing required required Cloud - Licensing OR Cloud - Licensing OR Subscription Subscription - Cost More More Less Copyright © 2012. Ecotech IT Solutions Pvt. Ltd. All Rights Reserved. Ecotech Confidential.
  6. 6. Our Migration Process Identify migration requirements Synchronize Active Directory and Lotus Domino Directory - Exchange Connector Route mail between Exchange and Lotus Domino - Exchange Connector Perform free/busy lookups between Exchange and Lotus Domino - Exchange Calendar Connector Migrate users data from Lotus Domino mail databases to Exchange mailboxes - Exchange Migration Wizard Retire Domino mail servers Analyze Domino applications: • Identify which applications are active and which applications should be archived. • Eliminate admin and mail applications from the migration or integration list • Determine which applications to migrate and which to integrate with MS technologies Build Proof-of-concept to test migration to new or existing applications Migrate or integrate applications, or move to existing applications or off-the-shelf applications - Microsoft Application Transporter for Lotus Domino, .NET or third-party tools. Copyright © 2012. Ecotech IT Solutions Pvt. Ltd. All Rights Reserved. Ecotech Confidential.
  7. 7. Identify Migration Requirements Number of server Workflow Process Server type and versions Standard UI designing –(CSS,JS) Server locations Other application dependency/integration Database information: Number and Type e.g. SAP, AS400, Oracle etc. Database Template names and versions — Custom Reports/ Does data need to be especially for mailbox databases presented in Views and on documents in a Size and distribution on disk particular way - does it need a specific style? How many different forms are used in each database? Does a database have to be migrated or Average fields per Form could it be archived “ as-is”? Is there common Keyword data for list of No of Agent’s departments, Users, Locations etc.? Copyright © 2012. Ecotech IT Solutions Pvt. Ltd. All Rights Reserved. Ecotech Confidential.
  8. 8. Migration Planning Questions How many Lotus Notes databases are in the environment? Which databases are actively used to record and manage data? Is there an agreed priority order Does a database have to be migrated or could it be archived "as is“? Does the data need to be just viewable or does it need to be workable? How much data is in each database (number of documents, total Mb space used)? How clean is the data? How many different forms are used in each database? Is there common Keyword data for list of departments, Users, Locations etc.? Is there simple or complicated workflow on each document? Are there other Enterprise applications integrated? Does the data need to be presented in Views and on documents in a particular way - does it need a certain style? Copyright © 2012. Ecotech IT Solutions Pvt. Ltd. All Rights Reserved. Ecotech Confidential.
  9. 9. Migration Planning Questions Cont. Do you have possible use of applications like MS Word and InfoPath as well as native SharePoint? Do you have time constraints for completion of certain databases and systems in SharePoint? Is the data complicated, are there lots of calculations, is much work happening on the forms? Are there complex relationships between Lotus Notes documents? Copyright © 2012. Ecotech IT Solutions Pvt. Ltd. All Rights Reserved. Ecotech Confidential.
  10. 10. Data MigrationCorrect content migration is often considered the most business critical aspect of the migrationprocess, as failing to preserve the legacy content with adequate fidelity and completeness willresult in unhappy end users and potential disruption to the business. Lotus Notes Comprehensive Migration QuickPlace, Domino.Doc Batch or ad-hoc, user-driven migration SharePoint Target Rich text documents Images, attachment, OLE Objects List Item Document Links Dynamic Formulas Document Libraries ACLS and Document Security InfoPath Forms Copyright © 2012. Ecotech IT Solutions Pvt. Ltd. All Rights Reserved. Ecotech Confidential.
  11. 11. Migration Tools • Migration tools from Microsoft and third party are available • Select appropriate tool based on requirement and availability Copyright © 2012. Ecotech IT Solutions Pvt. Ltd. All Rights Reserved. Ecotech Confidential.
  12. 12. Development Tools • Select appropriate tool based on requirement and availability SharePoint Designer Copyright © 2012. Ecotech IT Solutions Pvt. Ltd. All Rights Reserved. Ecotech Confidential.
  13. 13. Ecotech’s Migration Recourses • POC Checklist • Functional • Etisalat Migration • Migration Checklist Document Project • Deployment • Design Document Checklist • Help Manual • Test Cases Documents Case Study Checklist Copyright © 2012. Ecotech IT Solutions Pvt. Ltd. All Rights Reserved. Ecotech Confidential.
  14. 14. Migration Project Screens Lotus Application SharePoint Application Copyright © 2012. Ecotech IT Solutions Pvt. Ltd. All Rights Reserved. Ecotech Confidential.
  15. 15. Migration Project Screens Cont. Lotus Application SharePoint Application Copyright © 2012. Ecotech IT Solutions Pvt. Ltd. All Rights Reserved. Ecotech Confidential.
  16. 16. Ecotech IT Solutions Pvt. Ltd.Website: www.ecotechservices.comEmail: marketing@ecotechservices.comUS Number: +1-201-377-2494India Number: +91-20-30480000 Copyright © 2012. Ecotech IT Solutions Pvt. Ltd. All Rights Reserved. Ecotech Confidential.

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