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Excel lesson 1


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Excel lesson 1

  1. 1. Objectives <ul><li>State that a worksheet consists of columns and rows of cells </li></ul><ul><li>Identify the columns and rows of a worksheet </li></ul><ul><li>State that a cell is identified by its cell address </li></ul><ul><li>State the cell address of a data item in a worksheet </li></ul><ul><li>Know what a range is </li></ul><ul><li>Give examples of uses of spreadsheets </li></ul>
  2. 2. 1.2 Columns, Rows and Cells <ul><li>A spreadsheet is a table made up </li></ul><ul><ul><li>Rows </li></ul></ul><ul><ul><li>Columns </li></ul></ul>Named with numbers Named with letters In this spreadsheet, the row highlighted is Row 12 and the column highlighted is Column E. The space where the column and row intersect is called a cell .
  3. 3. 1.2 Excel Limits and Specifications Excel versions earlier than 2007 had 256 columns and/or 65536 Rows. 2007 and later has 1,048,576 rows and 16,384 columns.
  4. 4. What is a Spreadsheet? <ul><li>A spreadsheet is a document that is entirely made up of rows and columns. It is used to list and analyze data. </li></ul>Editing and formatting – Excel works much like the tables in MS Word Formulas and functions – Excel allows you to perform calculations and analyze data. Common calculations include: finding the sum, average or total number of items in a list Creating Charts and Graphs – You can create colorful charts and graphs from the data in your worksheet. Excel will automatically update the chart to display any changes you make in your data. =sum(B6:B23) =AVERAGE(F4:F8) =count(B2:B25)
  5. 5. 1.3 Cell Addresses <ul><li>Cell address </li></ul><ul><ul><li>Gives the location of a cell </li></ul></ul><ul><li>Cell addressing </li></ul><ul><ul><li>Column letter plus row number </li></ul></ul><ul><ul><li>Thus the address of the cell where Column E and Row 12 intersect is E12 </li></ul></ul><ul><li>Cell content or entry </li></ul><ul><ul><li>What we enter to type into a cell </li></ul></ul>
  6. 6. Keyboard Shortcuts <ul><li>Here are some basic keyboard shortcuts: </li></ul><ul><ul><li>Shift + arrow key = highlight information </li></ul></ul><ul><ul><li>CTLR + A = Select All </li></ul></ul><ul><ul><li>CTRL + C = Copy Information </li></ul></ul><ul><ul><li>CTRL + X = Cut Information </li></ul></ul><ul><ul><li>CTRL + V = Paste Information </li></ul></ul><ul><ul><li>CTRL + Z = Undo Information </li></ul></ul><ul><ul><li>HOME = Move to the beginning of the worksheet </li></ul></ul>
  7. 7. 1.3 Cell Addresses
  8. 8. 1.3 Cell Addresses
  9. 9. 1.4 Range of Cells <ul><li>Range </li></ul><ul><ul><li>One cell or a rectangular group of cells </li></ul></ul><ul><li>Range addressing </li></ul><ul><ul><li>Cell address of the first cell plus a colon (:) plus the cell address of the last cell </li></ul></ul><ul><ul><li>The first cell is the top-left corner cell and the last cell is the bottom-right corner cell </li></ul></ul>
  10. 10. 1.4 Range of Cells
  11. 11. 1.4 Range of Cells
  12. 12. 1.5 Uses of Spreadsheets <ul><li>We use spreadsheets for </li></ul><ul><ul><li>Organising information </li></ul></ul><ul><ul><li>Calculating data </li></ul></ul><ul><ul><li>Creating charts </li></ul></ul>
  13. 13. 1.5 Uses of Spreadsheets <ul><li>Applications of spreadsheets </li></ul><ul><ul><li>At home </li></ul></ul>
  14. 14. 1.5 Uses of Spreadsheets <ul><li>Applications of spreadsheets </li></ul><ul><ul><li>In schools </li></ul></ul>
  15. 15. 1.5 Uses of Spreadsheets <ul><li>Applications of spreadsheets </li></ul><ul><ul><li>In workplaces </li></ul></ul>
  16. 16. Resize a Column In a cell, text can be any combination of numbers, spaces, and non-numeric characters. If the entered text exceeds the column width it will overlap the boundary into the next column when that column is blank. If the next column already contains data, text that does not fit in the cell is hidden. Clicking the cell, however, reveals its entire contents in the Formula Bar. To increase column width, drag the right side of the column header with the double-headed pointer. To make the column width fit the contents of its widest cell, double-click the boundary on the right side of the column
  17. 17. Insert/delete a row or column To insert: Select a column to the right of where you want to insert a new one. Or select a row beneath where you want to insert a new one. From the INSERT menu choose row or column. If you want to insert more than one, select more than one column or row. To delete: Select either the row or column you wish to delete and press the del key or choose “delete” from the EDIT menu. You can also access all of these commands from the context menu -RIGHT CLICK!!
  18. 18. Move or Copy Data <ul><li>Drag and drop to move selected data </li></ul>Grab any edge with your cursor and drag You can copy and paste by selecting cells – right click to cut or copy Select either the exact number of cells to paste into – or just the very first one – right click to paste
  19. 19. Format Your Worksheet <ul><li>Select a column </li></ul><ul><li>Select a row </li></ul><ul><li>To select the entire worksheet click upper left corner </li></ul><ul><li>Formatting your spreadsheet is very similar to formatting in Word. </li></ul><ul><li>Many of the same commands work in both. </li></ul><ul><li>Remember that before you do any formatting, you must SELECT (highlight) the items to be formatted. </li></ul><ul><li>To select individual cells, just click on them </li></ul><ul><li>To select adjacent cells. Click and drag to include them </li></ul><ul><li>To select several cells which are not adjacent, hold down the Ctrl key and click on each cell to include. </li></ul>
  20. 20. Formatting Dialog Box This dialog box is very similar to what you learned about in MS Word. You should be able to experiment with the tools found on each of the tabs.
  21. 21. Summary <ul><li>A spreadsheet is made up of rows and columns. </li></ul><ul><li>A cell is a space where a row meets a column. </li></ul><ul><li>A cell address is written with its column first followed by its row. </li></ul><ul><li>A range is used to refer to either one cell or a rectangular group of cells. </li></ul>
  22. 22. Summary <ul><li>Spreadsheets are used for organising data, calculations and creating charts. </li></ul><ul><li>Examples of uses of spreadsheets are keeping track of monthly expenses, recording and computing test results, preparing financial statements and plotting charts. </li></ul>