File Management


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File Management

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  • The students are not creating the file – just an example of what the process is.
  • File Management

    1. 1. Table of Contents <ul><li>What is File Management: Slide 3 </li></ul><ul><li>The Shared Drive of the school computers: Slide 5 </li></ul><ul><li>Creating A New Folder: Slide 7 </li></ul><ul><li>Renaming Folders: Slide 8 </li></ul><ul><li>Deleting Files From Folders: Slide 9 </li></ul><ul><li>Renaming Files: Slide 10 </li></ul><ul><li>Dragging & Dropping Files between Folders: Slide 11 </li></ul> File Management
    2. 2. File Management <ul><li>What is it : a way of organizing file s into folders and subfolders if needed. </li></ul><ul><ul><li>(A file is a document, video segment, PowerPoint presentation etc.) </li></ul></ul><ul><ul><li>Files go in folders </li></ul></ul>
    3. 3. Explanation of File Management Process <ul><li>Create a file (document, video segment, PowerPoint presentation, etc.) </li></ul><ul><li>Save it/transfer/ drag or drop to a location such as </li></ul><ul><ul><li>Flash / Jump Drives (portable device) </li></ul></ul><ul><ul><li>My Documents (at home) </li></ul></ul><ul><ul><li>P Drive – at school </li></ul></ul><ul><ul><ul><li>Virtual drive that can be accessed anywhere in school on networked computer </li></ul></ul></ul><ul><ul><li>D Drive –at school (Might different name on another computer) </li></ul></ul><ul><ul><ul><li>Drive that exists on one computer – the one you to which you saved your file </li></ul></ul></ul>
    4. 4. <ul><li>What is it? </li></ul><ul><ul><li>The Shared Drive is a drive anyone logged onto that computer can access and use </li></ul></ul><ul><li>Notes About It </li></ul><ul><ul><li>Anyone can </li></ul></ul><ul><ul><ul><li>Save to it </li></ul></ul></ul><ul><ul><ul><li>Delete files and folder from it </li></ul></ul></ul><ul><ul><ul><li>Move files and folers </li></ul></ul></ul><ul><ul><li>= Be Careful when using D Drive – Be Responsible </li></ul></ul><ul><ul><li>You must sit at the same computer each time </li></ul></ul><ul><ul><li>Be careful not to delete other people’s work </li></ul></ul><ul><ul><li>Be careful not to move other people’s folders </li></ul></ul>Using The D Drive
    5. 5. D Drive (Shared Drive) <ul><li>When to use it? </li></ul><ul><ul><li>If you want students to be able to open, share and save work. </li></ul></ul><ul><li>Why use it? </li></ul><ul><ul><li>It can hold large files </li></ul></ul><ul><ul><li>It allows students to work with a partner </li></ul></ul>
    6. 6. Creating A New Folder <ul><li>There is usually more than one way to complete the same task. </li></ul><ul><li>To Create New Folder </li></ul><ul><ul><li>Open P Drive </li></ul></ul><ul><ul><li>Click on File (upper left corner) </li></ul></ul><ul><ul><li>Click New Folder </li></ul></ul><ul><li>Or – Right click in the empty space and click “new folder” </li></ul><ul><li>This is the same process you would use to create a new folder in D Drive or in an existing folder </li></ul>
    7. 7. Rename New Folder <ul><li>Right click on folder name </li></ul><ul><li>Click rename </li></ul><ul><li>Rename the folder </li></ul><ul><ul><li>No spaces in file names </li></ul></ul><ul><ul><li>No symbols in file names </li></ul></ul><ul><ul><li>Names should not be too long (no longer than 10 characters if possible) </li></ul></ul><ul><ul><li>Some software programs have difficulty with symbols and spaces </li></ul></ul>
    8. 8. <ul><li>Deleting Files from the folder </li></ul><ul><ul><li>Right click – delete or use the File delete method </li></ul></ul><ul><ul><ul><li>Delete the Notes To Self in the D drive </li></ul></ul></ul><ul><ul><li>Be careful with the Shared Drive. It is easy it is to delete someone else’s stuff. </li></ul></ul>Deleting Files from folders
    9. 9. Rename Files <ul><li>Right click and rename your new file </li></ul><ul><ul><li>No spaces in file name </li></ul></ul><ul><ul><li>Keep it short (less than 9 characters) </li></ul></ul><ul><li>NEVER take off the file extension name </li></ul><ul><ul><li>Example - movie.avi </li></ul></ul><ul><ul><ul><li>Don’t delete the .avi </li></ul></ul></ul><ul><ul><ul><li>It won’t work if you do </li></ul></ul></ul>
    10. 10. Dragging & Dropping Files folder to folder <ul><li>Click on your P drive and 0pen a folder </li></ul><ul><li>Click on your P drive and open another folder </li></ul><ul><li>Right click and hold the mouse down on any of the files in your P drive (Word documents, PowerPoints, etc.) </li></ul><ul><li>Drag a file from one folder to the other. </li></ul>