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Everything You Wish You Knew About Software Licensing


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Everything You Wish You Knew About Software Licensing

  1. 1. Microsoft Licensing Made Easy: Everything You Wish You Knew About Licensing Sponsored by:
  2. 2. Heath Rice Field Licensing Account Executive CDW Corporation
  3. 3. <ul><li>Open Business </li></ul><ul><li>Open Charity </li></ul><ul><li>Open Value </li></ul><ul><li>Open Value Subscription </li></ul><ul><li>Business Productivity Online Services (BPOS) </li></ul><ul><li>Select License </li></ul><ul><li>Other </li></ul>What program are you using today?
  4. 4. <ul><li>Making it efficient, saving money. </li></ul><ul><li>Purchasing software through full packaged product or OEM may be inefficient </li></ul><ul><li>Volume licensing saves time and money </li></ul><ul><li>Consolidating individual licenses increases efficiency </li></ul><ul><li>CDW can help you right-size your software environment for optimum license efficiency </li></ul>Microsoft Licensing
  5. 5. <ul><li>Pros: </li></ul><ul><li>May appear cheaper on the surface </li></ul><ul><li>You get the disk right away </li></ul><ul><li>Can quickly add one or two users </li></ul><ul><li>Cons: </li></ul><ul><li>Not cost-efficient in the long run </li></ul><ul><li>Time-inefficient to manage </li></ul><ul><li>Limited support </li></ul>Full Packaged Product
  6. 6. <ul><li>Pros: </li></ul><ul><li>Cheaper at purchase </li></ul><ul><li>Software conveniently bundled with hardware </li></ul><ul><li>Cons: </li></ul><ul><li>Software lives and dies with the hardware </li></ul><ul><li>No transferability </li></ul><ul><li>No Microsoft support </li></ul>OEM Software
  7. 7. <ul><li>Easier for IT staff to manage. </li></ul><ul><li>Greater flexibility in software deployment </li></ul><ul><li>Track actual use of software to guide future purchasing decisions </li></ul><ul><li>Better service with Software Assurance </li></ul><ul><li>Access to certain Microsoft products, such as Forefront, Live Meeting, VECD and other subscription products available only through volume licenses </li></ul><ul><li>Online access to Microsoft products and services </li></ul><ul><li>Centralizes license inventory </li></ul>Long-term and volume licensing strategies are more efficient.
  8. 8. <ul><li>Cuts software costs. </li></ul><ul><li>As much as 60% below retail prices </li></ul><ul><li>Opportunities to aggregate purchases for greater discounts </li></ul><ul><li>Transferability for current software licenses </li></ul><ul><li>Take advantage of promotional opportunities </li></ul><ul><ul><li>Simplify & Save offer (active through 9/31/09) </li></ul></ul><ul><ul><li>Open licensing renewals </li></ul></ul>Long-term and volume licensing strategies are more efficient.
  9. 9. Before you purchase a volume license program: <ul><ul><ul><li>Do you know what you own? </li></ul></ul></ul><ul><ul><ul><li>Do you know what you have deployed? </li></ul></ul></ul><ul><ul><ul><li>Are you using what you have deployed? </li></ul></ul></ul><ul><ul><ul><li>Are you purchasing in a cost effective manner? </li></ul></ul></ul><ul><ul><ul><ul><li>Vendor consolidation </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Reduce over purchasing </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Licensing consolidation </li></ul></ul></ul></ul><ul><ul><ul><li>Do you know what you need? </li></ul></ul></ul>
  10. 10. <ul><li>More suited for small organizations that have fewer software needs </li></ul><ul><li>Does not provide the same quality of service, protection and payment plans as Open Value </li></ul>Open Business & Open Charity
  11. 11. <ul><li>For small to medium-sized organizations that want better service, protection and payment plans than Open License provides </li></ul><ul><li>One year longer agreement term than Open Business </li></ul>Open Value
  12. 12. Open Value plans
  13. 13. <ul><li>Open Business/Charity </li></ul><ul><li>Minimum of five licenses </li></ul><ul><li>Two-year term </li></ul><ul><li>Purchasing Software Assurance is optional </li></ul><ul><li>Upfront payment </li></ul><ul><li>Minimum Software Assurance benefits </li></ul><ul><li> </li></ul><ul><li>Open Value </li></ul><ul><li>Minimum of five licenses </li></ul><ul><li>Three-year term </li></ul><ul><li>Software Assurance required with purchase </li></ul><ul><li>Annual or upfront payments </li></ul><ul><li>Superior Software Assurance benefits </li></ul><ul><li> </li></ul>Open Business vs. Open Value
  14. 14. Microsoft Software and Services <ul><li>Rapid implementation </li></ul><ul><li>Anywhere access </li></ul><ul><li>Reliable and scalable </li></ul><ul><li>Control & ownership </li></ul><ul><li>Strategic capabilities </li></ul><ul><li>Advanced integration </li></ul><ul><li>Outsourced IT </li></ul><ul><li>Industry/Vertical configuration </li></ul><ul><li>Packaged solutions </li></ul>The Power Of Choice
  15. 15. Enterprise-class software delivered via subscription services hosted by Microsoft and sold with partners* Microsoft Online Services : Business Productivity Online Suite *CDW’s Microsoft Online Services Partner ID: 554910 BPO Deskless Worker Suite Deskless Worker Deskless Worker Microsoft Online Services-(BPOS)
  16. 16. Business Policy Rules Microsoft Online Subscription Program
  17. 17. BPOS – Customer Order Links <ul><li>Free Trial — Business Productivity Online Standard Suite </li></ul><ul><li> = suite&quoteid =b814744f-0d59-40e3-b5e6-5ec9b034698e </li></ul><ul><li>Sign up for a 30-day trial — this trial includes 20 user licenses for Exchange Online, SharePoint Online, Office Live Meeting and Office Communications Online </li></ul><ul><li>Order Business Productivity Online Standard Suite (BPOS) </li></ul><ul><li> = suite&quoteid =b814744f-0d59-40e3-b5e6-5ec9b034698e </li></ul>
  18. 18. <ul><li>Three-year term </li></ul><ul><li>Forecast Agreement – geared toward 250+ users </li></ul><ul><ul><li>Must forecast 1500pts over the 3 years </li></ul></ul><ul><ul><ul><li>At a minimum, the customer must accumulate 500 pts per year per product pool </li></ul></ul></ul><ul><ul><ul><ul><li>Applications </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Servers </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Systems </li></ul></ul></ul></ul><ul><li>Each license is assigned a point value </li></ul><ul><ul><li>Licenses with SA add to the point value </li></ul></ul><ul><ul><ul><li>Office Pro License = 2 pts </li></ul></ul></ul><ul><ul><ul><li>Office Pro with SA = 5 pts </li></ul></ul></ul><ul><li>Software Assurance is optional </li></ul><ul><ul><li>Annual payment option available, if SA is included </li></ul></ul><ul><li>Average 4% discount over Open Licensing </li></ul>What is a Select Agreement?
  19. 19. <ul><li>Customer receives discounts today for large future deployments planned over a three-year period </li></ul><ul><li>Decentralized Purchasing </li></ul><ul><ul><li>Affiliate companies may “enroll” under parent agreements and enjoy the same discount pricing as parent company </li></ul></ul><ul><li>Flexibility </li></ul><ul><ul><li>May order licenses with or without Software Assurance </li></ul></ul>Main Benefits of Select
  20. 20. Enterprise Agreement <ul><li>Three-year term </li></ul><ul><li>Minimum 250 qualified desktops </li></ul><ul><li>Standardizes all qualified desktops on 1, 2 or all 3 of the following products: </li></ul><ul><ul><li>Office Pro Plus </li></ul></ul><ul><ul><li>Core CAL (Windows Server, Exchange, SCCM and SharePoint CALs) </li></ul></ul><ul><ul><li>Windows 7 Pro </li></ul></ul><ul><li>SA is included on all licenses </li></ul><ul><li>Pricing is set by Microsoft (non-negotiable) </li></ul><ul><li>Annual payment option only </li></ul>
  21. 21. Select vs. Enterprise Agreement <ul><li>Select </li></ul><ul><li>Points system </li></ul><ul><li>Three-year term </li></ul><ul><li>Purchasing Software Assurance is optional </li></ul><ul><li>Annual payment option available with SA </li></ul><ul><li>Less SA benefits than Open Value </li></ul><ul><li> </li></ul><ul><li>Enterprise Agreement </li></ul><ul><li>Minimum of 250 seats </li></ul><ul><li>Standardization required </li></ul><ul><li>Three-year term </li></ul><ul><li>Software Assurance required with purchase </li></ul><ul><li>Annual payment option only </li></ul><ul><li>Most SA benefits </li></ul><ul><li> </li></ul>
  22. 22. <ul><li>Provides upgrades and updates through the licensing term </li></ul><ul><li>eLearning, Home Use Program, Training Vouchers, TechNet and more </li></ul><ul><li>Automatically included in Open Value plans </li></ul><ul><li>Optional with Open Business and Select License plans </li></ul><ul><li>Initially must be purchased with license </li></ul><ul><ul><li>Software Assurance is available only at renewal </li></ul></ul><ul><ul><li>Available separately for most OEM within 90 days of purchase </li></ul></ul><ul><li>Software Assurance can be renewed into any program from any program </li></ul>Software Assurance
  23. 23. CDW can help you manage and maintain your licenses for the duration of the agreement.
  24. 24. The Software Lifecycle: Maximize your software investment. Technology Validation. Provide technology proof services such as proof-of-concept, deployment planning and pilots to ensure the technology meets the customer’s requirements. Provide technology roadmaps and plans in alignment with customer’s strategic direction. Licensing Purchase. Evaluate the customer’s technology plans, total software spend, software assets, software usage and purchase history performing licensing reconciliation services; optimize software purchasing through purchasing aggregation, vendor consolidation and the appropriate licensing contracts. Deployment. Ensure the customer realizes the value of their purchase through deployment and migration services . Contract Management. Provide ongoing contract management services to ensure you utilize and maximize your contract benefits; leverage training benefits; provide ongoing technology briefings to leverage the software investment that has been made .
  25. 25. <ul><li>Software Asset Management Engagements </li></ul><ul><li>Vendor consolidation </li></ul><ul><ul><li>Software publisher </li></ul></ul><ul><ul><li>Reseller </li></ul></ul><ul><li>License reconciliation </li></ul><ul><li>License purchase modeling </li></ul><ul><li>Procurement of appropriate and cost-effective licensing </li></ul>CDW Software Purchase Capabilities
  26. 26. Software Asset Management <ul><li>Ensuring you are correctly licensed is an important part of </li></ul><ul><li>managing your software licensing agreement. Customers new </li></ul><ul><li>to CDW can take advantage of our Software Asset </li></ul><ul><li>Management tool and licensing reconciliation to complete a </li></ul><ul><li>licensing assessment. CDW can also assist with an </li></ul><ul><li>assessment prior to a true-up or renewal </li></ul>Identify Current Software Assets
  27. 27. <ul><li>A summary of the licenses you own and the number of installations on your network using them </li></ul><ul><li>Easy access to license keys for installation </li></ul><ul><ul><li>Microsoft keys detected automatically by Spiceworks </li></ul></ul><ul><ul><li>Manually add other license keys for easy access later </li></ul></ul><ul><li>Option to add additional software packages to the widget </li></ul><ul><li> </li></ul>Spiceworks License Manager Widget
  28. 28. Contract Management <ul><li>Are you managing the assets you have? </li></ul><ul><ul><li>Software </li></ul></ul><ul><ul><li>Key Codes </li></ul></ul><ul><ul><li>Purchase Records </li></ul></ul><ul><li>Are you utilizing all your software benefits? </li></ul><ul><li>Do you know what technology changes are coming? </li></ul>
  29. 29. Our clients have access to our no-cost, value-add CDW Software License Tracker (SLT), available on your personalized My Account extranet site. The SLT acts as a central point where you can view and manage all your licenses and keys. It also includes the ability to run customized reports specific to your organization’s needs. Software License Management
  30. 30. Software Download Management
  31. 31. <ul><li>Software Asset Management engagements </li></ul><ul><li>Software benefits activation </li></ul><ul><li>Software licensing tracking </li></ul><ul><li>Contract management on all software agreements </li></ul><ul><li>Dedicated inside licensing specialists </li></ul>CDW Contract Management Capabilities
  32. 32. <ul><li>Online services promotion </li></ul><ul><li>- 30% off (thru 12.31) </li></ul><ul><li>Microsoft Office promotion — </li></ul><ul><li>- 20% off L&SA (thru 12.31) </li></ul><ul><li> - Discount on Office SA renewal </li></ul><ul><li>See </li></ul>Promotions
  33. 33. Microsoft Services Rebate <ul><li>Qualifying customers that have not purchased licensing from CDW in the trailing 12 months </li></ul><ul><ul><li>Do not have a Microsoft EA agreement already with CDW </li></ul></ul><ul><li>CDW will provide days of services, up to 60 days, for purchasing Microsoft Software </li></ul><ul><ul><li>$50,000 annually = 1 day </li></ul></ul><ul><ul><li>$75,000 annually = 2 days </li></ul></ul><ul><ul><li>For every $100,000, CDW will provide three days of services </li></ul></ul><ul><li>To take advantage of this offer, you can follow these simple steps </li></ul><ul><ul><li>Purchase Microsoft licensing between September 1, 2009 and December 31, 2009 </li></ul></ul><ul><ul><li>Sign the services rebate SoW for services to be delivered before July 31, 2010 </li></ul></ul>
  34. 34. <ul><li>Help you determine the ideal software licensing program for your organization </li></ul><ul><li>Ease the purchasing of new and additional licenses </li></ul><ul><li>Manage your license agreement contracts for a seamless transition into a new contract </li></ul><ul><li>Assist you in deployment of the software to maximize its efficiency </li></ul>CDW promises to:
  35. 35. <ul><li>Contact your dedicated CDW account manager to discuss your current licensing agreements and your organization’s software needs. </li></ul><ul><li>Your account manager will help you consolidate your licensing agreements and recommend the volume licensing plan that works best for you. </li></ul><ul><li>Congratulations — you now spend far less time managing software licenses and your company saves money on its software purchases. </li></ul>How do I get started?
  36. 36. <ul><li>You get a designated small business account manager who understands your business and its challenges </li></ul><ul><li>You take advantage CDW’s close relationship with Microsoft </li></ul><ul><li>Your account manager can make your life and your workload easier </li></ul><ul><ul><li>Best-in-class software solutions from the top brands </li></ul></ul><ul><ul><li>Advice and recommendations </li></ul></ul><ul><ul><li>Access to our team of software specialists </li></ul></ul>Count on your CDW account manager:
  37. 37. <ul><li>Visit </li></ul><ul><li>Call 800.800.4239 </li></ul><ul><li>Call your CDW account manager or get one assigned to your business today </li></ul><ul><li>Stop by our CDW table during Spiceworld!! </li></ul>Want To Learn More?