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Baltimore SharePoint User's Group - 21 May 2009


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Slide presentation on contextual design considerations of SharePoint logical architecture and site taxonomies.

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Baltimore SharePoint User's Group - 21 May 2009

  1. 1. Dan Usher 21 May 2009
  2. 2. Introduction Logical Architecture Taxonomy Project Planning Technical Requirements Scenarios Conclusion
  3. 3. Who am I? What environments have I worked in? What have I seen? What is this talk about?
  4. 4. Logical Architectures skipped… Site Collections popping up all over the place… Permissions are a mess… Where’d my admin access go…. Information can’t be found… Search isn’t working right…
  5. 5. Collaboration Portals Content Enterprise Search Management Workflow Business Process and Intelligence Forms
  6. 6. What’s the context of your use for SharePoint? What are you trying to accomplish with SharePoint? Do you need to be able to roll up data? Re-utilize SharePoint groups Workflow tools? Consider the context of your environment and requirements 6
  7. 7. Considerations, Tradeoffs and Compromises to meet the Context Assessing the context… What capabilities are sought after? What are the environment limitations? Are you building into the cloud? Consider the context…
  8. 8. 8
  9. 9. What defines a logical architecture? Why is a logical architecture important? How can you really make use of a logical architecture? What does a logical architecture consist of and look like? 9
  10. 10. Web Zones Web Applications (Intranet, Extranet, Int Multiple SSPs ernet, etc.) and Zone My Sites Policies Collaborative Team Different Sites Authentication Models Secure Content Content Databases Authoring and Publishing Application Pools Site Collections 10
  11. 11. Windows SharePoint Services Example Reference:
  12. 12. Microsoft Office SharePoint Server 2007 Logical Architecture Example 12 Reference:
  13. 13. Extranet Public Facing Website Permissions models Authentication Schemes Interoperability with other applications 13
  14. 14. Taxonomy is the science (and art) of classifying a broad range of things. Originally used to classify plants and animals – phylum, genus, species, etc. – taxonomy is now applied to everything from product inventory to web sites. Reference: 14
  15. 15. SharePoint Farms Web Applications Collections of Site Collections Collections of Sites Managed Paths Nesting Paths Reflection of the Organization Requires out of the box thinking 15
  16. 16. Blog (/blog) Root Site Search Center / (/search) Personal (/personal) SharePoint Monkey Development (/work/development) Work Sites Networking /work/ (/work/networking) SharePoint (/work/sharepoint)
  17. 17. Why not just deposit everything in a single document library? Why not just use search for everything? 17
  18. 18. Inheritance and Breaking it… …and re-inheriting it Defined in a Governance Plan hopefully? SharePoint Groups AD / LDAP Groups Single Users 18
  19. 19. Site collections bridge logical architecture and information architecture. The design goals for site collections in the model are to satisfy requirements for URL design and to create logical divisions of content.* Reference: 19
  20. 20. How does a project plan fit into logical architectures and taxonomies? Or rather… How does a logical architecture and taxonomy fit into a project plan…  20
  21. 21. Microsoft has a project plan for planning… 21
  22. 22. What will the system do? Collaboration? Publishing? Development Platform? How big will the system be? How will it be accessed? What will be the level of usage? Are we dealing with a cross domain solution? SQL Mirroring or Clustering? 22
  23. 23. Surrounding Infrastructure System Memory IIS Number of Web Applications Number of Identity Pools Number of sites / site collections DNS Authentication Methods PKI / SSL / Wildcard Certificates Network Interfaces / IP Addresses Storage 23
  24. 24. Small Organization (250-300) Document Management Collaboration Federation Low Hardware / Software Budget Information Rollups 24
  25. 25. Taxonomy may reflect an organization’s natural divisions Single Site Collection rolls up information easily Works well with small numbers of users “Out of the box method” Reutilizes Site Columns and Content Types 25
  26. 26. Small Farm Use of SharePoint Designer User Management Tool ADFS Taxonomy using Sites Rolled Up Information Security Group Madness User Training 26
  27. 27. 27
  28. 28. Pirate Nosh Logical Architecture Example 28
  29. 29. 29
  30. 30. Collaboration Document Management Workflow Records Management Large User base - 100k users 30
  31. 31. Complex Permissions Extranet Access Smartcard Authentication High Availability Integrity of Data AD Infrastructure - Security Groups 31
  32. 32. Integration of 3rd Rights Management Party Records Server Management Solution User Management Use of the DOD through AD or Third 5015.2 Record's Party Tools Management Pack Large Farm with a Microsoft Partner Third Party Wiki Integration (Confluence, MediaWi ki, etc.) 32
  33. 33. SQL Configuration Log Shipping Mirroring - remove the Third Party Mirroring complexity Tool Clustering - better scalability Split DNS Mirror the data of the WCM System cluster - best of both Captaris, K2, Nintex? worlds 33
  34. 34. Typically doesn’t get planned overnight May or may not reflect what an organization actually looks like Best to plan it out with time Discover what is out there… 34
  35. 35. Binary Brewery Logical Architecture Example 35
  36. 36. 36
  37. 37. Binary Brewery Physical Architecture Example 37
  38. 38. Each SharePoint implementation project requires that you examine the contextual considerations of the environment and define a vision. Defining such a vision will provide goals to work toward, to make your implementation both successful and effective to end users. 38
  39. 39. Your requirements drive your taxonomy and logical architecture... Which in turn drive your hardware requirements... If you don't know what you're going to use SharePoint for, start off small and scale your farm up as you go... Crawl… Walk… Run… 39
  40. 40. What you start with on Day One isn’t what you’re going to end up with in… Six months… A year… Day 472… Remain Flexible!!! 40
  41. 41. User adoption in and of itself will cause your environment to change… …adapt to the context as it changes. 41
  42. 42. Follow me on Twitter – Follow my blog – IM? gTalk danusher79 Live E-mail: 43