Enterprise content management overview in SharePoint 2013

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Speaker: Zlatan Džinić; ECM has played a central role in Microsoft’s Business Productivity infrastructure (as part of the Unified Business Platform along with Unified Communications, Business Intelligence, Collaboration and Enterprise Search). The promise that SharePoint has delivered over the years has been about bringing ECM to the masses, or bringing organizational content to everyone. In this session we will take a look at the SharePoint’s ECM offering focusing on advancements in SharePoint 2013 on how to create, control and protect the information in your organization with this next generation platform.

  • As content continues to grow exponentially, organizations struggle with managing enterprise-wide unstructured information for collaboration between business processes, business functions, and the extended enterprise.

    Some of the benefits of ECM suite are www.nwgn.us/1jCmLTn
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Enterprise content management overview in SharePoint 2013

  1. 1. Enterprise Content ManagementOverview in SharePoint 2013ZLATAN DZINIC, HITACHI CONSULTINGDIRECTOR – MICROSOFT PLATFORM4 X MVP SHAREPOINTMCM 2010 (IN PROGRESS)SHAREPOINT AND PROJECT CONFERENCE ADRIATICSZAGREB, 11/28/2012
  2. 2. sponsors
  3. 3. SharePoint Share
  4. 4. WWW
  5. 5. Enterprise Content Management Create Control Protect Create and organize Manage content policy, Reduce risk and manage content easily with the information architecture compliance with centralized help of relevant and taxonomy eDiscovery tools discovered information5
  6. 6. Create
  7. 7. INDIVIDUALS AND TEAMS MANAGINGCONTENT
  8. 8. Control
  9. 9. Specify retentionschedules forcontent types Submit documents for long term archival
  10. 10. Create hierarchicalfile plans and Define mutli-stagegenerate reports retention policies by folder
  11. 11. Submissionsmatched to specificcontent type
  12. 12. Specify alternate content type names to accommodate taxonomy differencesProperty basedconditions routecontent Auto provision folders based on property value
  13. 13. ORGANIZATIONAL CONTENT MANAGEMENT
  14. 14. Protect
  15. 15. EDISCOVERY
  16. 16. Summary ECM has evolved, where content 1 creation and organization is intuitive and simple through discovery and collaboration Ensure compliance is achieved 2 through content policy, information architecture and taxonomy Centralized eDiscovery across the 3 Office platform helps protect organizations by improving compliance without affecting user productivity
  17. 17. O365 – ToughQuestions
  18. 18. Storage Size and costs• Max size of Site Collection in SPO: 100GB • Average of 350K docs in a SC (@300kb)• Max number of Site Collections: 3000• Record Centers: • The Distributed Archive of Site Collections• Cost for Storage in O365 Today: • Start with 10GB Pooled Storage • Per E License Purchased: 1GB for SkyDrive Pro, 0.5GB of Pooled Storage • Extra storage purchasable $0.20 a GB/mo • $720 per year for roughly 1 Million Documents • Max of 25TB for a tenant (today)*
  19. 19. Questions about feature parityFeature MitigationContent Search Web part Content By Search (CBQ)CMIS Producer Standard SharePoint CSOM“ECM” workflow actions (like Declare Record) not available with new workflow Still supported in oldmodel workflow modelAuto-generated thumbnails for videos Client-side thumbnail generationAuditing of view events Analytics may be appropriate depending on scenarioCustom retention actions & formulas Often policy can be re- modelled to be OOTBEncryption at rest Lots of protocols, standards, and certs in place already
  20. 20. HybridService/Scenario StrategyRecords Archiving Have both on premises and cloud corporate archivesTaxonomy Import/export between on prem and cloud as one time operation, or as an advanced customer, have one master and do a periodic sync.eDiscovery Exchange will federate cross-premises to either on prem or cloud Discovery Center. If SharePoint sites exist both on prem and cloud, use two Discovery Centers.Search Federated search results appear in both on prem and cloud – see next slide
  21. 21. Hybrid Search – Office Dogfood http://office https://msft.spoppe.com
  22. 22. In Review: Session Objective AndTakeaways
  23. 23. questions?WWW.LINKEDIN.COM/IN/ZLATANDZINIC@ZLATANDZINIC
  24. 24. thank you.SHAREPOINT AND PROJECT CONFERENCE ADRIATICSZAGREB, 11/28/2012
  25. 25. DEMO TITLE

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