Google Tools for Administrative Productivity


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Google Tools for Administrative Productivity

  1. 1. Google Tools for Administrators Presented by: Sandi Paul Director of Technology Sayreville Public Schools
  2. 2. Importance of Online Productivity <ul><li>Collaboration </li></ul><ul><li>Ease of online publishing </li></ul><ul><li>Tools ease of use </li></ul><ul><li>Seamlessness between applications </li></ul><ul><li>Sharing of information </li></ul><ul><li>Video </li></ul>
  3. 3. NETS Administrator Standards from ISTE (International Society of Technology in Education)
  4. 4. NETS Teachers Standards from ISTE (International Society of Technology in Education)
  5. 5. Online Collaboration <ul><li>Three aspects of online collaboration </li></ul><ul><li>Electronic communication </li></ul><ul><li>Electronic conferencing </li></ul><ul><li>Collaborative management </li></ul>
  6. 6. Electronic Communications <ul><li>Synchronous conferencing </li></ul><ul><li>Email </li></ul><ul><li>Faxing </li></ul><ul><li>Voice Mail </li></ul><ul><li>Wikis </li></ul><ul><li>Web Publishing </li></ul><ul><li>Revision Control </li></ul>
  7. 7. Electronic Conferencing <ul><li>Internet forums (messaging/discussion boards </li></ul><ul><li>Online chat </li></ul><ul><li>IM </li></ul><ul><li>Application sharing </li></ul><ul><li>Video conferencing </li></ul><ul><li>Data conferencing – using a common whiteboard </li></ul>
  8. 8. Collaborative Management <ul><li>Electronic calendars </li></ul><ul><li>Project management </li></ul><ul><li>Workflow systems </li></ul><ul><li>Knowledge management </li></ul><ul><li>Online spreadsheet </li></ul><ul><li>Extranet systems </li></ul>
  9. 9. Goggle Applications <ul><li>YouTube video </li></ul><ul><li>Online collaboration using Google Documents </li></ul><ul><li>Gmail accounts </li></ul><ul><li>Instant messaging </li></ul><ul><li>Google Calendar </li></ul>
  10. 10. Google Documents <ul><li>Word processing (Goggle document) </li></ul>
  11. 11. Google Documents <ul><li>Import documents from Microsoft Words </li></ul><ul><li>Can be published as a website (html) </li></ul><ul><li>Share with others </li></ul><ul><li>Email as an attachment </li></ul><ul><li>Can be downloaded as a Microsoft Word document </li></ul><ul><li>Collaborate with others in the district </li></ul>
  12. 12. Demo of creating document
  13. 13. Google Spreadsheet
  14. 14. Google Spreadsheet <ul><li>Can insert gadgets such as gauges, motion charts, gantt chart, organizational charts, maps, etc. </li></ul><ul><li>Same as Google Documents </li></ul><ul><li>Used in the same fashion as Microsoft Excel </li></ul><ul><li>Can be exported as *.txt, *.csv, or Excel files </li></ul>
  15. 15. Demo of creating spreadsheet
  16. 16. Google Presentation
  17. 17. Google Presentation <ul><li>Used as in the same way Microsoft PowerPoint </li></ul><ul><li>Import/Export PowerPoint </li></ul><ul><li>Save as a *.pdf file </li></ul><ul><li>Can be shared for collaboration with others in the district </li></ul>
  18. 18. Demo of creating presentation
  19. 19. Google Calendar <ul><li>Can import and synchronize with Microsoft Outlook </li></ul><ul><li>More </li></ul><ul><li>than </li></ul><ul><li>one </li></ul><ul><li>calendar </li></ul>
  20. 20. Demo of importing Outlook calendar Sharing a calendar Using more than one calendar
  21. 21. Other Google Tools <ul><li>Alerts </li></ul><ul><li>Book Search </li></ul><ul><li>Earth </li></ul><ul><li>Blogger </li></ul><ul><li>Talk </li></ul><ul><li>Translate </li></ul><ul><li>Maps </li></ul><ul><li>Photos </li></ul><ul><li>Picasa </li></ul>
  22. 22. Google Translate
  23. 23. Why Translate <ul><li>Create documents for parents in other languages </li></ul><ul><li>Translate documents received in other languages </li></ul><ul><li>Translation dictionary </li></ul>
  24. 24. Google Reader <ul><li>RSS feed to blogs </li></ul>
  25. 25. One location for creating and finding information whether you have access to your documents at school or your PC or laptop with you.
  26. 26. All you need is access to the Internet. Anywhere/Anytime access and productivity.
  27. 27. Google Tools Vision of Students Today
  28. 28. <ul><li>Thank you for listening. </li></ul><ul><li>This presentation can be found at </li></ul><ul><li>Contact information: </li></ul><ul><li>[email_address] </li></ul><ul><li>[email_address] </li></ul><ul><li>732-316-2819 </li></ul>