Bridging The ALM Divide: An Integrated Archive-Library-Museum Approach for Hybrid Cultural Institutions


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Presentation on the integrated Archive-Library-Museum database of the Magnes, Berkeley. The presentation was conceived with my colleagues Perian Sully and Lara Michels.

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  • Introduction – PS – 2 minutes
  • Bridging The ALM Divide: An Integrated Archive-Library-Museum Approach for Hybrid Cultural Institutions

    1. 1. Bridging the ALM Divide An Integrated Archive-Library-Museum Approach for Hybrid Institutions Francesco Spagnolo, Head of Research Perian Sully, Collections Information and Web Programs Manager Lara Michels, Head Archivist and Librarian The Magnes, Berkeley, CA Presented at the Museum Computer Network CAL-SIG San Jose Museum of Art, August 22, 2008
    2. 2. Magnes: A Collecting History <ul><li>Founded in 1962 </li></ul><ul><li>Wide range of collecting areas, including – </li></ul><ul><ul><li>Global Jewish Diaspora </li></ul></ul><ul><ul><li>Jews in the American West </li></ul></ul><ul><ul><li>Jewish communities in “exotic” places (China, North Africa, India) </li></ul></ul><ul><ul><li>Ceremonial objects and Jewish material culture </li></ul></ul><ul><ul><li>Modern and contemporary arts </li></ul></ul><ul><ul><li>Music </li></ul></ul><ul><ul><li>Rare books and manuscripts </li></ul></ul><ul><ul><li>Works of Jewish illustrators and ephemera </li></ul></ul><ul><ul><li>Historical documents </li></ul></ul><ul><li>Three major collecting departments - </li></ul><ul><ul><li>Western Jewish History Center archives: ~5,000 items in 500 collections </li></ul></ul><ul><ul><li>Blumenthal Rare Book and Manuscript Library - ~10,000 items </li></ul></ul><ul><ul><li>Permanent Museum Collection - ~15,000 items </li></ul></ul>
    3. 3. Challenges of Hybrid Institutions Access Catering to Many Research Across Standards Culture Multicultural Aspects Bridging Textual, Documental and Material Cultures Language Multilingualism and the Levels of Access Script, Transliteration, Translation Whose Vision? One Vision! Cultural Models & Database Structure
    4. 4. Learning from One Another, Learning Together (The Philosophy of ALM Integration) Extending Museum Models Extending Archive Models Extending Library Models
    5. 5. Extending Museum Models <ul><ul><li>Authorship, Creatorship and “Parties” </li></ul></ul><ul><ul><ul><li>Authors and co-authors </li></ul></ul></ul><ul><ul><ul><li>Creators and co-creators </li></ul></ul></ul><ul><ul><ul><li>Donors </li></ul></ul></ul><ul><ul><li>Accession Numbering </li></ul></ul><ul><ul><li>Tracking Movement </li></ul></ul><ul><ul><ul><li>Locations </li></ul></ul></ul><ul><ul><ul><li>Containers </li></ul></ul></ul>
    6. 6. Extending Archive Models Varying Notions of “Collection” <ul><ul><ul><li>Facilities </li></ul></ul></ul><ul><ul><ul><li>Donations </li></ul></ul></ul><ul><ul><ul><li>Collecting Areas </li></ul></ul></ul><ul><ul><ul><li>Intellectual Organization of Materials </li></ul></ul></ul>
    7. 7. Extending Library Models <ul><ul><ul><li>Why MARC Still Matters </li></ul></ul></ul><ul><ul><ul><li>Circulation and Research </li></ul></ul></ul>
    8. 8. Integrating ALM <ul><ul><ul><li>Time – Dates and Periods </li></ul></ul></ul><ul><ul><ul><li>Subjects – Local and Global </li></ul></ul></ul><ul><ul><ul><li>Synonyms and Preferred Terms </li></ul></ul></ul><ul><ul><ul><li>ALM, or Meta-Collections </li></ul></ul></ul>
    9. 9. Managing Institutional Change <ul><ul><ul><li>Professional Standards </li></ul></ul></ul><ul><ul><ul><li>Global Perspectives </li></ul></ul></ul>
    10. 10. Technological Structure: Key Features of IDEA@ALM <ul><ul><li>Databanks </li></ul></ul><ul><ul><li>Templates </li></ul></ul><ul><ul><li>Managing Standards: EAD, MARC, ISAD </li></ul></ul><ul><ul><li>Mastering Multilingual capabilities </li></ul></ul><ul><ul><li>Global Searches and Queries </li></ul></ul><ul><ul><li>Flexibility </li></ul></ul><ul><li>MS-SQL database </li></ul><ul><li>XML-based web service and API </li></ul><ul><li>Multilingual with full Unicode support </li></ul><ul><li>Compliant with Dublin-Core, Z39.50, ISAD, EAD, MARC, ISAAR </li></ul><ul><li>Yad Vashem, IDEA’s largest client, presents 4 million records online and manages 65 million documents. </li></ul>
    11. 11. Technological Structure: Databanks A databank is a virtual database into which records may be sorted and stored. Magnes IDEA@ALM Database Archive Databank Library Databank Museum Databank Exhibitions Databank Administrative Databank
    12. 12. Technological Structure: Templates The templates are organizational structures in which specified fields are displayed. Archive Databank Library Databank Museum Databank Administrative Databank Collection Series Sub-Series Document Photo Book Manuscript Object Parties Image Location Valuation Condition
    13. 13. Technological Structure: Templates
    14. 14. Technological Structure: Templates
    15. 15. Technological Structure: Managing Standards <ul><li>Metadata Standards Applied to Magnes Installation: </li></ul><ul><ul><li>EAD </li></ul></ul><ul><ul><li>MARC </li></ul></ul><ul><ul><li>ISAD </li></ul></ul>Scope and Content (Archive) ‏ EAD: <scopecontent> MARC: 520 ISAD: 3.3.1 Description (Museum) ‏ Abstract (Library) ‏
    16. 16. Technological Structure: Mastering Multilingual Capabilities <ul><ul><li>Unicode support </li></ul></ul><ul><ul><li>Synonyms </li></ul></ul><ul><ul><li>Phonetic searches </li></ul></ul><ul><ul><li>Translations </li></ul></ul><ul><ul><li>Transliterations </li></ul></ul>
    17. 17. Technological Structure: Searches <ul><ul><li>Search across all databanks, templates, and fields </li></ul></ul><ul><ul><li>Narrow searches to specific fields, databanks, and templates </li></ul></ul><ul><ul><li>Boolean, fuzzy, exact, phonetic searches </li></ul></ul><ul><ul><li>Synonym and preferred-term searches </li></ul></ul><ul><ul><li>Multilingual searches </li></ul></ul>
    18. 18. Technological Structure: Flexibility <ul><li>Users may modify: </li></ul><ul><ul><li>Fields </li></ul></ul><ul><ul><li>Databanks </li></ul></ul><ul><ul><li>Templates </li></ul></ul><ul><ul><li>Layouts and structures </li></ul></ul>