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Web Gathering How To Guide


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Web Gathering How To Guide

  1. 1. Web Gatheringnoun: a meeting or conference held in a virtual space on the internetverb: to encounter, converse, engage, collaborate in an online meeting space
  2. 2. At Web Gathering we support organisations and individuals all overthe world, harnessing the power of the internet to bring peopletogether.From invitations to post event evaluations, we provide a completeevent management service whether you are running an inter-organisational planning meeting, an e-learning course or aninternational conference.We are experts in the latest online meeting technology so we makeit easy and affordable to hold your event in our fully featured,virtual meeting and conference spaces.Web Gathering: bringing people together via the internet.
  3. 3. At Web Gathering we use virtual space on the internet as meetingand conference venues. Using fully featured virtual conferencerooms your presenters can deliver their speech live on video, runslideshow presentations, use interactive whiteboards, share theirdesktops and documents and take and answer questions fromdelegates through interactive feedback during their sessions.Delegates can access the conference from anywhere in the worldand can do this at any time through a web browser. They can logon as little or as much as they wish at any time of the day or night.They are given a password to access the conference website andanyone with access to the internet can participate. Even if theymiss a live presentation, they can watch the video and take part inthe discussions.
  4. 4. An online conference can be an alternative, or complementary, to aphysical conference and has lots of advantages:☼ They are cheaper to run with fewer physical inputs such as venue, catering,administrative staff etc.☼ They are more affordable for delegates to attend because there is no travel oraccommodation required.☼ They are more accessible as delegates can attend at any time, fromanywhere with an internet connection.☼ Increased accessibility extends to people with disabilities that make it difficultto attend a physical conference.☼ There is no limit to the number of delegates who can attend.
  5. 5. An online conference can be an alternative, or complementary, to aphysical conference and has lots of advantages:☼ There is a high level of participation as typically more people will activelyparticipate in an online conference.☼ The standard of discussions is often higher and goes on for longer in onlinediscussion fora.☼ Presenters can remain online to continue the discussion, giving delegatesgreater access than a physical conference.☼ There can be a wider geographical spread of participants as people areunrestricted by visa requirements and travel costs.☼ There is a permanent record of proceedings, all sessions can be recordedand accessed on your conference website.
  6. 6. Online conferences can be synchronous, asynchronous, or acombination of bothExamples of synchronous conferencing are live web casts wherepresenters give talks backed up by slideshow presentations. Theconference delegates are able to watch, listen, ask questions anddiscuss the presentation with their fellow delegates. The web castscan be recorded and viewed later.An example of asynchronous conferencing is the discussion forumwhich delegates can contribute to at any time. This discussion canbe ongoing for as long as there are delegates interested in talkingand is also a record for others to read on the conference website.
  7. 7. Our online conference platform offers an enriched meetingexperience☼ live audio and video web casts☼ instant online polling☼ blogs, comment threads, online discussion fora☼ video upload and shared internet browsing☼ live chat rooms, private messaging☼ collaborative document editing☼ desktop sharing☼ mailing lists☼ RSS feeds☼ social media linking including twitter and facebook
  8. 8. We do everything it takes to make your online event a successAt Web Gathering we want you to be able to concentrate on the content of yourmeeting or conference. So that you can feel confident that everything will runsmoothly we offer a complete set of services:☼ Set up and host your bespoke event website including event information,timetable and blogs☼ Set up and administer bookings and delegate registration☼ E-ticketing and payment using an online payment system☼ Communicate with delegates, login and conference information, follow uppost event☼ Prepare and deliver your virtual meeting space
  9. 9. We do everything it takes to make your online event a success☼ Coach presenters, providing orientation and support prior to the event☼ Full facilitation service throughout event including support to presenters☼ Facilitate asynchronous discussions including round ups and reporting ofdays activities☼ Prepare recordings of all conference sessions☼ Host conference archive website☼ Develop feedback surveys and prepare post conference reports
  10. 10. Web gatherings are good for the planet.Lynn and Terry Anderson of Athabasca University carried out a study of theenvironmental (and other) benefits of an online conference compared with theequivalent physical conference. Their report calculated the huge savings incarbon emissions gained from holding the conference online with participantsfrom all over the world. The study looked at Direct Learns 2005 SupportingDeaf People online conference and concluded:"Had the SDP conference taken place in London, England, instead of online, the percapita emissions would have been greater than the per capita emissions of Brazilfor all of 2005. In fact, the per capita emissions for this one conference, takingplace over three days, would have been greater than the per capita emissions of atleast 86 different countries for the entire year of 2005".Put simply this means that each delegate would have generated as muchcarbon attending a conference in London as one person in Brazil generates in ayear.
  11. 11. Hold a Web GatheringVisit our website for more information:www.webgathering.netOr email: sonia@webgathering.netWeb Gathering Ltd. is a registered company no. 07761947Thank you