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Strategies For Improving Professional Life And Workplace


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Presentation at Orange County Society of Women Engineers Dinner Meeting on Nov 17, 2010. This is Part One of a Six Part Series I am developing.

There are thousands of good books and training programs from which I draw my inspiration and content and I acknowledge them all. Nothing here is \'new\', for the wisdom has been there since the ancient times - we are just adapting the wisdom to our modern lifestyle. I encourage you all to use this content and apply it in your personal lives to enrich yourself.

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Strategies For Improving Professional Life And Workplace

  1. 1. Strategies for Improving Professional Life and Workplace Soma Bhadra (858) 353 2805
  2. 2. Boutique Engineering Firm Providing Technical and Management Solutions in the Water, Wastewater, and Recycled Water Industry Nov 17, 2010 PROTEUS Consulting 2 Design Build Sustainability Frontiers Regulatory Compliance Management Consulting Traditional Engineering
  3. 3. Nov 17, 2010 PROTEUS Consulting 3 “There is nothing new under the sun but there are lots of old things we don't know.” Ambrose Bierce Wisdom Devotional IntellectualExperiential
  4. 4. What is Work? Physical or mental effort or activity directed toward the production or accomplishment of something Nov 17, 2010 PROTEUS Consulting 4 When work is a pleasure, life is a joy! When work is a duty, life is slavery. “In order that people may be happy in their work, these three things are needed: They must be fit for it. They must not do too much of it. And they must have a sense of success in it.” John Ruskin “Never continue in a job you don't enjoy. If you're happy in what you're doing, you'll like yourself, you'll have inner peace. And if you have that, along with physical health, you will have had more success than you could possibly have imagined.” Johnny Carson “Three Rules of Work: Out of clutter find simplicity; From discord find harmony; In the middle of difficulty lies opportunity.” Albert Einstein
  5. 5. The Ideal Work Life Self Control Enjoyable Productive Rewarding Manager Engaged staff On-time High Quality On-budget Nov 17, 2010 PROTEUS Consulting 5
  6. 6. The Pitfalls Want results now! Halfhearted effort, then abandon goals Not knowing or deciding what you want out of life Poor time management Weak self-image, fear of failure, guilt, worry, anger Procrastination Inability to skillfully delegate Deluge of paperwork, electronic information Nov 17, 2010 PROTEUS Consulting 6
  7. 7. The Solutions • Getting organized • Making every day count • New attitudes for effectiveness Launching Yourself • Putting an end to putting it off • Minimizing interruptions • Winning the paper war Conquering Time Wasters • Who else can do the job • Keeping communications open • Working with – not against Working With Your Team Nov 17, 2010 PROTEUS Consulting 7
  8. 8. “What we really want to do is what we are really meant to do. When we do what we are meant to do, money comes to us, doors open for us, we feel useful, and the work we do feels like play to us.” Julia Cameron Nov 17, 2010 PROTEUS Consulting 8 Goal setting Career Personal Relationship Recreational Personal Growth Material Social Business • Challenging • Attainable • Specific • Measurable • Compatible • Flexible • Set Target Dates Goals It’s Your Life! “How to” plan Use time effectively Manage Mind and Motivation
  9. 9. The Solutions • Getting organized • Making every day count • New attitudes for effectiveness Launching Yourself • Putting an end to putting it off • Minimizing interruptions • Winning the paper war Conquering Time Wasters • Who else can do the job • Keeping communications open • Working with – not against Working With Your Team Nov 17, 2010 PROTEUS Consulting 9
  10. 10. “One sees great things from the valley; only small things from the peak.” G. K. Chesterson Nov 17, 2010 PROTEUS Consulting 10 Self Image • Put the Past in the Past • Build on your strengths • Accept yourself – unconditionally • Don’t allow others to define your worth Put what YOU WANT first • Help others help themselves • Sacrifice / Deprivation does not work • Only you can control your Thoughts and Feelings Easing up the Pressure • Approach your work relaxed • Enjoy your work • Paradox of Perfection • Keep your perspective Managing your Mind
  11. 11. Feeling sorry for yourself, and your present condition, is not only a waste of energy but the worst habit you could possibly have.” Dale Carnegie Guilt • A bad case of ‘should haves’ • Most useless emotion of all • Conditioned as children by parents, teachers, and religion • Perfect excuse for inaction • Hold others responsible • Winning approval or pity Fix-it • Recognize the past for that it is • Practice feeling guilty – 15 minutes a day • List all the things you are avoiding by feeling guilty and resolve to do something about them • Accept past mistakes and misfortunes – learn from them • Put guilt wielders in their place Nov 17, 2010 PROTEUS Consulting 11
  12. 12. “If you see ten troubles coming down the road, you can be sure that nine will run into the ditch before they reach you.” Calvin Coolidge Worry • Future oriented fantasies • Another excuse to be ineffective • It’s Hard Work! • Shows you care instead of enjoying the present – fake! • Easier than changing • Get loads of sympathy Fix-it • List worry items from 5 -10 years back, which one of those came to pass? • List all the worst things that have happened in your life – how many came as total shock? • List all the things could go wrong in the next 24 hours • Confront it • Replace worrying by planning Nov 17, 2010 PROTEUS Consulting 12
  13. 13. “Our doubts are traitors, and make us lose the good we oft might win, by fearing to attempt.” William Shakespeare Fear of Failure • Short-term pay-off – easy way out • Excuse for not attempting anything new • Provides you the luxury of becoming a critic • In life, it isn’t what you lose that counts, it’s what you gain and what you have left Fix-it • Meet the problem head-on • Set your own standards. It’s your choice. • Evaluate by degrees of success, not 0-1 • Don’t have to achieve excellence in everything • Recognize failure as a learning experience Nov 17, 2010 PROTEUS Consulting 13
  14. 14. “If a small thing has the power to make you angry, does that not indicate something about your size?” Sydney J. Harris Anger •“The world and its people must live up to my expectations” •Has neurotic rewards, and excuse for incompetence •It’s their fault, therefore you don’t have to change •Gets you loads of sympathy, attention, and power over people who will let you manipulate them •License to behave badly, exonerating you from the responsibility for unsatisfactory behavior Fix-It • Vent anger constructively • Look at an opportunity to improve, thank it • Take your work seriously, not yourself • Develop a sense of humor • Accept what the world is – a bit imperfect • Practice tolerance and serenity • Give yourself a rain-check Nov 17, 2010 PROTEUS Consulting 14
  15. 15. More Personal Effectiveness Strategies – Later….. Goal Setting Setting Priorities Organize your Workspace Improve Ability to Concentrate Improve Follow- through Improve Memory Problem Solving Strategies Paradox of Perfection Time Inventory Effective Scheduling Not-to-Do List Procrastination, Overcome it! Minimizing Interruptions Effective Meetings Winning the Paper War Write Less, Communicate more Read Better and Faster Delegation Communication Strategies Conflict Creating Personalities and How to Deal with Them How to Avoid Conflicts Planning for Change How to Find New Opportunities Power of Individual Power of Customer Nov 17, 2010 PROTEUS Consulting 15
  16. 16. Infuse ‘SOUL’ A Vision Beyond Self • To do one’s best, a way of life • Spur that leads to creativity, the urge to go beyond the limits of the possible Helping People • Relationships based on honesty, being reliable, and follow through • Aiding employees, customers, suppliers, and the community in general to lead a better life • Inexhaustible source of inspiration Build a Better World • Devote psychic energy to nourish and develop the world • Global responsibility is a strategic goal of the organization
  17. 17. Walk the Walk Workforce Motivated to Follow, Invest, and Serve Self Interest Pay, Promotion, Prestige Common Interest Earned by PM by demonstrating respect for the team member Spend psychic energy monitoring and enhancing the well-being of the group Develop self-discipline based on self knowledge to prevent acting capriciously and selfishly Staff feels that PM is authentic, they genuinely want to engage There’s no way of compelling, it’s an invitation Self-organizing open system, a community with organic solidarity
  18. 18. The quickest way to get what you want is to help others get what they want • Self-knowledge, wisdom, ability to relate to others • Ignore the complexity = diminished returns Concerned with the personal growth of members • Clear goals that can be adapted to meet changing conditions • Immediate feedback to one’s actions • Matching of challenges of the job with the worker’s skills Provide opportunities of ‘flow’ in the workplace
  19. 19. “All journeys have a single purpose – to get to another place. There are places everywhere and the differences are less than you might think. Some places are no more than a state of mind” Work Smarter, Not Harder ~ Jack Collis Ambition is Not a Dirty Word ~ Debra Condren Start with Why ~ Simon Sinek Good Business ~ Mihaly Csikszentmihalyi Going to the Top ~ Carol Gallagher The Confidence Course ~ Walter Anderson Nov 17, 2010 PROTEUS Consulting 19 Soma Bhadra (858) 353 2805 What was the best experience you ever had while you were working?