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How to use e mail

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In this particular power point presentation you will get know
.what is email
.How to create an account
.how to send email with attachments and cc,bcc,etc.

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How to use e mail

  1. 1. AMMAR SOHAIL VIII C BIRLA PUBLIC SCHOOL How to use E-mail
  2. 2. What i s emai l ? s hor t f or e l e c t r oni c ma i l s e nd & r e c e i ve me s s a ge s ove r t he i nt e r ne t
  3. 3. What you need a c omput e r wi t h i nt e r ne t a c c e s s a n e ma i l a c c ount wi t h a s e r vi c e pr ovi de r s uc h a s Ya hoo, Gma i l , Hot ma i l , e t c not e : Mi c r os of t Out l ook a nd Appl e Ma i l , a r e NOT e ma i l pr ovi de r s ( whi c h i s why you c a n’ t e ma i l f r om l i br a r y c omput e r s wi t hout a n a c c ount )
  4. 4. Choosi ng an emai l pr ovi der Mos t c ommon a r e Hot ma i l ( Mi c r os of t ) , Gma i l ( Googl e ) , Ya hoo Ma i l ( Ya hoo! ) For t hi s c l a s s , we ’ l l be us i ng Ya hoo
  5. 5. Set t i ng up your emai l account Pa r t s of a n e ma i l a ddr e s s : dwa l ke r @s ur f c i t y- hb. or g  us e r na me s oha i l s un46( you c r e a t e your own) ( e a c h i s uni que )  @ s ymbol : uni que t o e ma i l a ddr e s s e s ( Shi f t ke y + 2)  e ma i l pr ovi de r ’ s na me : gma i l ( your s wi l l be yahoo or gmai l )  doma i n : . com)
  6. 6. Passwor d Some t hi ng e a s y t o r e me mbe r , but di f f i c ul t t o gue s s  Do NOT us e s e ns i t i ve i nf or ma t i on, s uc h a s SSN, ba nk PI N, e t c . Us ua l l y a c ombi na t i on of l e t t e r s a nd numbe r s i s be s t Ve r i f i c a t i on que s t i ons i n c a s e you f or ge t your pa s s wor d
  7. 7. Let ’ s set up our account s!
  8. 8. Let ’ s compose an emai l ! Cl i c k on COMPOSE
  9. 9. The par t s of an emai l To : e nt e r t he e xa c t e ma i l a ddr e s s of your r e c i pi e nt ( r e me mbe r : na me @pr ovi de r . doma i n) For I ns t a nc e us e ” Soha i l s un46@gma i l . c om”  For mul t i pl e r e c i pi e nt s , s e pa r a t e e a c h a ddr e s s wi t h a c omma CC : c a r bon c opy BCC : BLI ND c a r bon c opy – i s a nonymous Subj e c t : t he t opi c of your e ma i l – ve r y i mpor t a nt Body : t he me s s a ge of your e ma i l At t a c hme nt s : t he pa pe r c l i p s ymbol - f i l e s or phot os
  10. 10. Sendi ng an emai l Communi c a t i on c a n be t ough wi t h wr i t t e n c or r e s ponde nc e . No body l a ngua ge or f a c i a l c ue s t o he l p. Er r on t he s i de of t oo f or ma l  Punc t ua t i on & s pe l l i ng  Gr e e t i ng & c l os i ng s i gna t ur e ATTACH a f i l e f r om a f l a s h dr i ve Cl i c k on SEND t o ma i l your l e t t e r Me s s a ge wi l l now a ppe a r i n your SENT f ol de r
  11. 11. Sendi ng an emai l Onc e a n e ma i l i s s e nt , you c a nnot s t op i t or t a ke i t ba c k Spe l l - c he c k & pr oof r e a d! Che c k your SENT box now.
  12. 12. DRAFT EMAI LS & SAVI NG FOR LATER Dr a f t s : Whe n c r e a t i ng a n e - ma i l t he c omput e r wi l l a ut oma t i c a l l y s a ve your wor k pe r i odi c a l l y. I f f or a ny r e a s on you s houl d be i nt e r r upt e d ( i . e . l a ps e i n i nt e r ne t c onne c t i on) you c a n r e t r i e ve your l a t e s t wor k wha t i s c a l l e d t he DRAFT BOX.
  13. 13. Recei vi ng emai l I f you ha ve a ny me s s a ge s you s houl d s e e t he m l i s t e d on t he s c r e e n or i n your I nbox At t he t op of e a c h me s s a ge i s a he a de r wi t h i nf or ma t i on a bout t he s e nde r , da t e , a nd r out i ng of e a c h me s s a ge . Fr om: dwa l ke r @s ur f c i t y- hb. or g ( Da ni e l l e Wa l ke r ) To: you@ya hoo. c om CC: Subj e c t : Ema i l Ba s i c s c l a s s Da t e : Mon, 3 Ma y 2010 8: 31 PST
  14. 14. Repl yi ng t o an emai l Re pl y vs Re pl y Al l Whe n you c l i c k on Re pl y, your me s s a ge wi l l a ut oma t i c a l l y be s e nt t o t he pe r s on who s e nt you t he e ma i l ( FROM f i e l d i n he a de r . ) Whe n you c l i c k on Re pl y Al l , your me s s a ge wi l l a ut oma t i c a l l y be s e nt t o t he pe r s on who s e nt you t he e ma i l AND e ve r yone i n t he TO a nd CC f i e l ds i n t he he a de r .
  15. 15. For war di ng an emai l Whe n you c l i c k on FORWARD, you ma y s ha r e t he e ma i l you’ ve r e c e i ve d by s e ndi ng i t t o ot he r s . You ma y a dd your own me s s a ge be f or e s e ndi ng.
  16. 16. Openi ng at t achment s Us ua l l y phot os or doc ume nt s I f you don’ t know t he s e nde r , do NOT ope n t he a t t a c hme nt SAVE vs OPEN f i l e di a l og box
  17. 17. Del et i ng emai l &t r ash can Onc e you’ ve r e a d a n e ma i l , you mus t de c i de i f you wa nt t o s a ve i t or de l e t e i t . Cl i c k on de l e t e t o s e nd t he e ma i l t o t he TRASH CAN The me s s a ge di s a ppe a r s f r om your l i s t of me s s a ge s but i s not t r ul y de l e t e d ye t , s o i f you ma ke a mi s t a ke you c a n ge t t he me s s a ge ba c k. J us t l ook i n t he Tr a s h f ol de r . Howe ve r , onc e you e xi t t he pr ogr a m, t he me s s a ge s a r e us ua l l y de l e t e d f or good.
  18. 18. net i quet t e Common a bbr e vi a t i ons Emot i c ons a ka s mi l i e s
  19. 19. Pr i vacy, vi r uses, & spam Pr i va c y: CC vs BCC Vi r us e s : Ne ve r ope n a t t a c hme nt s f r om unknown s e nde r s . Sa f e t y: Ne ve r s e nd pe r s ona l f i na nc i a l i nf or ma t i on vi a e ma i l , e ve n i f i t l ooks l i ke a l e gi t i ma t e r e que s t f r om your ba nk or f i na nc i a l i ns t i t ut i on. Spa m: uns ol i c i t e d c omme r c i a l e ma i l De l e t e Cl i c k on Re por t Spa m SPAM BOX on Ya hoo
  20. 20. CHat t i ng & t ext i ng Text i ng Onl i ne I s s i mi l a r t o t e xt i ng us i ng a c e l l phone but t e xt s r e c e i ve d c a n onl y be vi e we d onc e , t he n t he y a r e pe r ma ne nt l y de l e t e d a f t e r be i ng r e a d. Thi s i s us e f ul i f you do not ha ve a c e l l phone or wi l l not be ne a r your c e l l phone a nd ne e d t o c ommuni c a t e t o a not he r c e l l phone . Chat t i ng Thi s i s r e a l - t i me c ommuni c a t i on wi t h no de l a y. Us ua l l y done wi t h t hos e you know onl i ne . Be s e l e c t i ve who you c ha t wi t h. As wi t h s pa m a nd phi s hi ng, s c a ms c a n oc c ur wi t h c ha t t i ng a s we l l .
  21. 21. I mpor t ant – Si gn Out !

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