Revision, Editing & Proof reading by Sohail Ahmed

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Revision, Editing & Proof reading by Sohail Ahmed

  1. 1. Revision, Proof Reading & Editing Revision: It is to re - vision your paper Writing is a process that goes through many stages and revision is what makes it move from stage to stage. Revision is re-working and re-writing, it is not merely changing a few words, adding a sentence here or there, or taking out material that was unnecessary. To revise a paper is to restructure the paper, eliminate unnecessary details or information, add details, move paragraphs and sentences around, rewrite paragraphs and sentences, double-check the accuracy of the supporting evidence, reword awkward areas, edit, and proofread. We experiment with the organization to see what clearly conveys the content to the reader and to help us focus on the main points. Revision means “re-visioning” your paper. Step back and ask yourself: does the paper you wrote respond directly to the aim. Proof Reading: Definition: Careful reading (and rereading) of a (yet to be finally-printed) document, to detect any errors in spelling, punctuation, or grammar. It may also involve checking of different elements of a layout (such as headlines, paragraphs, illustrations, and colors) for their correct dimensions, placement, type, etc. Every author knows that (despite the spelling checking abilities of modern word processors) a human proof reader is indispensable. Also called proofing. This is a process whereby the text is being scanned for grammar, syntax and spelling errors. This process typically involves much the same correction as a secondary school teacher would perform on a written test. The meaning of words and terminology is irrelevant here, as the job focuses only on the correctness of the text. Therefore, the use of a dictionary is necessary only to check spelling and conjugation, not much else. Proofreading is something that is used less and less, as most software nowadays automatically corrects the errors that would be picked up by the proofreader. Sohail Ahmed 1
  2. 2. Editing Definition: Arranging, revising, and preparing a written, audio, or video material for final production, usually by a party (called an editor) other than the creator of the material. The objectives of editing include (1) detection and removal of factual, grammatical, and typographical errors, (2) clarification of obscure passages, (3) elimination of parts not suitable for the targeted audience, and (4) proper sequencing to achieve a smooth, unbroken flow of narrative. This process concentrates less on the form and more on the terminology. Editing involves checking to make sure that correct terminology was used. This is achieved by researching each term that raises a doubt, or even terms that are unknown to the editor, just to make sure that the right terms were used. This typically involves research whether online or in specialized dictionaries - accompanied by recommended corrections. Usually, when working in Word, the track changes feature is used, and sometimes only comments are added through the commenting tool of Word. In either case, the editor only recommends changes and does not implement them. This is because, when there are errors, it is usually up to the original translator to correct their own mistakes (many translators have a clause in their contract for this, as well as agencies). So, the recommendations of the editor are usually sent back to the translator first so that he/she can correct his/her mistakes, and only then is the text proofread, if it needs to be at all. What’s the difference between editing and proofreading? Editing is what you begin doing as soon as you finish your first draft. You reread your draft to see, for example, whether the paper is well-organized, the transitions between paragraphs are smooth, and your evidence really backs up your argument. You can edit on several levels: content, overall structure, quality of evidence and analysis, clarity, style and referencing. Proofreading is the final stage of the editing process, focusing on surface errors such as misspellings and mistakes in grammar and punctuation. Proofreading should only be undertaken after you have finished all of your other editing revisions. Sohail Ahmed 2

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