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Overview of Microsoft Teams and Data Loss Prevention(DLP)

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Overview of Microsoft Teams and Data Loss Prevention(DLP)

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Overview of Microsoft Teams and Data Loss Prevention(DLP)

  1. 1. Data Loss Prevention in Microsoft Office Helps to • identify • monitor • protect sensitive data through deep content analysis Identify Protect Monitor End user education
  2. 2. Policy distribution Contextual policy education DLP policy configuration Backend policy evaluation Audit & incident data generation Admin Information workers DLP system walkthrough
  3. 3. Integrated into Exchange Transport Rule (ETR) engine • Runs in categorizer during OnResolvedMessage • Integrated as a new ETR predicate • Performs text extraction for body & attachments followed by classification • Can be combined with any existing predicates & actions Text extraction Transport rule agent Classification DLP content detection flow in Exchange
  4. 4. Classification Operator Document summary Property Mapping Document Parser Custom Entity Extraction Word breaking Ifilter sandbox Language Detection Delete item Delete Links Insert new orupdated item Runs in Content Processing Pipeline as an operator Invoked for search crawler as new content discovered and changed Classification results and counts stored in the content index Excel Format Handler
  5. 5. DLP Policy Enforcement Flexible tools for policy enforcement that provide the right level of control • Transport Rules • Rights Management • Data Loss Prevention ALERT CLASSIFY ENCRYPT APPEND OVERRIDE REVIEW REDIRECT BLOCK
  6. 6. DLP policy templates Built-in templates based on common regulations Import DLP policy templates from partners Build your own
  7. 7. Sensitive content detection Predefined rules targeted at sensitive data types Advanced content detection Combination of regular expressions, dictionaries, and internal functions (e.g. validate checksum on credit card numbers) Extensibility for customer and ISV defined data types
  8. 8. DLP Document Fingerprinting Advanced deep content analysis enabling new scenarios! Integrates with the existing DLP infrastructure as a custom sensitive information type Surfaced in Exchange, Outlook and OWA
  9. 9. Fabrikam Patent Form Tracking Number Author Date Invention Title Names of all authors... Get Template Content 1. Condensed representation of the template content 2. Document is not stored 3. Stored as a sensitive information type Create Fingerprint Fabrikam Patent Form Tracking Number 12345 Author Alex Date 1/28/2014 Invention Title Fabrikam Green Energy... Get Email Content 1. Temporary in memory representation 2. Used for comparson with source fingerprint created at config time Create Fingerprint 1. Compare the two fingerprints 2. Evaluate a ’containtment coefficient’ to declare template contained in email content Verdict CONFIGURATIONRUNTIME Document Fingerprinting CLASSIFICATION RULE with FINGERPRINT FINGERPRINT GENERATION Evaluation + verdict
  10. 10. DLP in SharePoint Online Search for sensitive data Built-in classifications Identification and export Extends to data in OneDrive
  11. 11. How DLP policies work  Policies are stored in Central Policy store  Policies are synced to then synced to all various Content Store O4B,SPO, EXO & Office Applications( Office 2016)  It starts to evaluate content and enforce actions
  12. 12. Policy evaluation in O4B & SPO sites  They’re continually being created, edited, shared, and so on  Documents can conflict or become compliant with a DLP policy at any time  DLP policies check documents for policy matches frequently in the background --- Asynchronous policy evaluation
  13. 13. Asynchronous DLP Policy evaluation Content’s Created or Changed Search Crawls new or Changed Content Search Index is Updated DLP Policies Query the Search index DLP Policies take action on any Results
  14. 14. User education Empower users to manage their compliance Contextual policy education Doesn’t disrupt user workflow Can work even when disconnected Admin customizable text and actions Outlook OWA
  15. 15. Policy Tips in OWA for devices
  16. 16. DLP reporting and auditing Comprehensive view of DLP policy application Drill into specific departures from policy to gain business insights Export to excel workbook & email incident reports
  17. 17. Real Time Notifications Audit dataClassificationRule detailsMatch details
  18. 18. DLP extensibility points Custom DLP content Supplemental DLP policy rules Supplemental DLP classification rules Incident reports integration with custom workflows Custom reporting solutions Remote PowerShell management
  19. 19. Deep content analysis engine 46 OOB sensitive information types 40 OOB DLP Templates Support for 3rd party defined DLP policy templates Policy Tips in OWA and Mobile OWA Advanced Document Fingerprinting in Exchange, Outlook, and OWA 5 new OOB sensitive information types Policy Tips in Outlook 2013 Contextual user education and empowerment Incident management Rich reporting DLP in SharePoint coming soon
  20. 20. Exchange 2016 DLP introduction https://technet.microsoft.com/en-us/library/jj150527%28v=exchg.160%29.aspx?f=255&MSPPError=-2147217396 DLP policy templates http://technet.microsoft.com/en-us/library/jj657730 Managing DLP policies http://technet.microsoft.com/en-us/library/jj673559 OOB DLP policy templates http://technet.microsoft.com/en-us/library/jj150530 Policy tips in Exchange 2013 http://technet.microsoft.com/en-us/library/jj150512 Supported file types http://technet.microsoft.com/en-us/library/jj674307 MessageStats Quick Guide http://mbidemo.quest.com/Insights/#page/home
  21. 21. Chat for today’s teams Communicate in the moment and keep everyone in the know Customizable for each team Tailor your workspace to include content and capabilities your team needs every day. A hub for teamwork Give your team quick access to information they need right in Office 365 Chat-based workspace in Office 365 Security teams trust Get the enterprise-level security and compliance features you expect from Office 365.
  22. 22. Chat for today’s teams People can see content and chat history anytime Team chats and activities are visible to the entire team Use private chats for small group conversations Mobile access on Android, iOS and Windows Phone
  23. 23. A hub for teamwork Chat, content, people, and tools live in a team workspace Voice and video meetings right within Microsoft Teams Built-in access to SharePoint, OneNote and Planner Work with Office and other documents right in the app Audio calling on mobile
  24. 24. Customizable for each team Create different channels for work streams and topics Add tabs to frequently used files and cloud services Get updates from the apps your team uses every day Customize notifications so you don’t miss important info Build integrations with developer preview APIs
  25. 25. Security teams trust Broad compliance standards support: Accessibility, ISO27018/01, SOC 1 and 2, HIPAA, EU Model Clauses & more Information protection with Archive, eDisovery, Legal Hold, Compliance Content Search, Auditing and Reporting1 Tier-C Compliant Data encryption at all times, at-rest and in-transit. Multi-factor authentication for enhanced identity protection. 1 Archive, eDiscovery, Legal Hold, Compliance Content Search, Auditing and Reporting are in E3 and above suites.
  26. 26. Architecture • Microsoft Teams is built on existing Microsoft technologies woven together by Office 365 Groups. • Powered by Microsoft’s cloud, organizations can expect excellent performance and reliability when leveraging Microsoft Teams as part of their collaboration story.
  27. 27. Meet Microsoft Teams
  28. 28. Softkrishnan@gmail.com Softkrishnan@outlook.com

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