Goal Setting


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Goal Setting

  1. 1. Goal Setting and Time Management<br />Jennifer ZimmermanAssistant DirectorAcademic Resource CenterMercer Universityhttp://faculty.mercer.edu<br />
  2. 2. Time Management Questionnaire<br />One of the greatest factors contributing to stress is our inability to manage time. Conversely, good time management skills allow us to organize our lives and be more productive, both at work and at home. The following quiz will help identify trouble spots and guide us toward the goal of becoming successful time managers. A scoring key at the end will indicate how far you need to go. 1 -Always  2 - Usually  3 - Sometimes  4 - Never<br />  1. I find that I have enough time for myself - to do the things I enjoy doing. _____  2. I'm aware of deadline and schedule my work to meet them in time. _____  3. I write down specific objectives in order to work toward goals. _____  4. I use a calendar to write down appointments, deadlines, and things to do. _____  5. I feel in control of time while at work and at home. _____  6. I plan and schedule my time on a weekly and/or monthly basis. _____  7. I make a daily to-do list and refer to it several times per day. _____  8. I set priorities in order of importance and then schedule time around them. _____  9. I'm able to find time when I need it in case something important comes up. _____10. I'm able to say no when I'm pressed for time. _____11. I try to delegate responsibility to others in order to make more time for myself. _____12. I organize my desk and work area to prevent clutter and confusion. _____<br />http://www.healthnewsnet.com/time.html courtesy of Health News Network © 1998-2000 Health News Network<br />
  3. 3. Time Management Questionnaire (cont’d)<br />13. I find it easy to eliminate or reschedule low priority items. _____14. I try to do things in a way that cuts down on duplicated effort. _____15. I find that doing everything myself is very inefficient. _____16. I try to shift priorities as soon as they change. _____17. I find it easy to identify sources of time problems. _____18. I find it easy to eliminate or reshuffle unnecessary paperwork. _____19. My meetings and activities are well organized and efficient. _____20. I know what I'm capable of and try not to overextend myself. _____21. I find it easy to keep up with changes that affect my schedule or workload. _____22. I try to schedule the most difficult work during my most productive times. _____23. I know what my responsibilities and duties are at all times. _____24. I try to get only the pertinent information before making a final decision. _____25. I finish one job or task before going on to the next. _____<br />Scoring key:25 -  40 = Excellent time manager41 -  55 = Good time manager56 - 100= Poor time manager<br />http://www.healthnewsnet.com/time.html courtesy of Health News Network © 1998-2000 Health News Network<br />
  4. 4. Recommendations<br /><ul><li>Prioritize tasks
  5. 5. Develop daily, weekly, or monthly schedules
  6. 6. Delegate responsibility
  7. 7. Say no
  8. 8. Write down objectives in order to meet deadlines
  9. 9. Use a calendar or notebook to organize commitments
  10. 10. Shift priorities to make room for more urgent matters or tasks
  11. 11. Reduce clutter and/or unnecessary paperwork
  12. 12. Give up total control
  13. 13. Avoid procrastination</li></ul>http://www.healthnewsnet.com/time.html courtesy of Health News Network © 1998-2000 Health News Network<br />
  14. 14. Goal<br /> Plan<br /> Action!<br />Make it large, ambitious, and specific . . . then write it down.<br />. . . then draw yourself a detailed roadmap.<br />Seek practical advice, make a <br />Use your confidence, self-discipline, and a sense of urgency to put your plan into<br />Pauk, p. 15<br />
  15. 15. Prioritize Your Goals and Activities<br />A, B, C Method<br />List all your goals<br />Rate each goal<br />A – High Value<br />B – Medium Value<br />C – Low Value<br />Plan A activities designed to accomplish A goals<br />Pareto Principle <br />Or the 80/20 Rule<br />List all A activities in order of importance<br />Accomplish top 2 of 10<br />Result – 80% Success Rate!<br />Focusing on top 20% of your “to do” list will get you 80% of the way to your goal<br />Pauk, p. 43<br />
  16. 16. Assess How You Use Your Time Now<br />Create an Activity Log<br /><ul><li>Record every change in activity
  17. 17. Include all activities: sleeping, eating, working, socializing, studying, etc.
  18. 18. Jot down how you feel and highlight times when you study most efficiently
  19. 19. Accurately record your activities for a 2-week period
  20. 20. Calculate how much time you spend in class and studying, and calculate how much uncommitted time you have each week</li></ul>http://www.tld.jcu.edu.au/netshare/learn/git/activitylog.html<br />
  21. 21. Scheduling Considerations<br />Prime Time<br /><ul><li>Internal
  22. 22. External</li></ul>Programmable Steps to Improved Retention and Recall of Information<br /><ul><li>Repetition
  23. 23. Multiple Learning Modalities</li></ul>The Need to Cultivate High Level Thinking<br /><ul><li>An effective long term strategy for improved retention and recall
  24. 24. The defining edge of what it means to be a master student
  25. 25. An often overlooked goal that you can address explicitly in your schedule</li></li></ul><li>Study Scheduling Tips<br />Rules of Thumb<br /><ul><li>Set aside 2 hours study time for every hour in class, or
  26. 26. Treat your college career like a 40-hour-a-week full-time job
  27. 27. Review every class at least once every 24 hours
  28. 28. Schedule a weekly “where am I” review for every course
  29. 29. Limit yourself to 50-60 minutes continuous studying on a single topic</li></li></ul><li>Make Your Schedule Now!<br />“It’s all in the wrist”<br /><ul><li>By Semester
  30. 30. Monthly
  31. 31. Weekly
  32. 32. Daily
  33. 33. Task-based</li></ul>Experiment with different scheduling tools and find one that works for you<br /><ul><li>Simple
  34. 34. Reliable
  35. 35. Flexible</li></li></ul><li>Make Your Schedule Work – Part I<br />Use Every Minute<br />Swiss Cheese Rule<br /><ul><li>Punch holes in big tasks
  36. 36. Utilize time that otherwise is lost
  37. 37. Think ahead so you have tools and resources making it possible to enjoy your “Swiss Cheese Moments”</li></ul>http://www.gradresources.org/articles/time_management.shtml<br />
  38. 38. Make Your Schedule Work – Part II<br />Quit Procrastinating<br />The Seven-Day Antiprocrastination Plan<br />Monday – Make it Meaningful<br />Tuesday – Take it Apart<br />Wednesday – Write an Intention Statement<br />Thursday – Tell Everyone<br />Friday – Find a Reward<br />Saturday – Settle it Now<br />Sunday – Say No!<br />Ellis, p. 65<br />
  39. 39. Make Your Schedule Work – Part III<br />Psychological Helps<br /><ul><li>Take advantage of good moods
  40. 40. Give yourself a pep talk
  41. 41. Make a promise to someone else
  42. 42. Build in rewards
  43. 43. Stress the benefits</li></li></ul><li>Time Management<br />for Right-Brained People<br /><ul><li>Know your values
  44. 44. Do less – make a list of what NOT to do
  45. 45. Slow down – don’t operate on “launch” all day
  46. 46. Remember people
  47. 47. Focus on outcomes
  48. 48. Handle it now
  49. 49. Buy less
  50. 50. Take time out to forget about time
  51. 51. Experiment</li></ul>Ellis, p. 54-55<br />
  52. 52. Ellis, Dave, Becoming a Master Student. 8th ed. Boston: Houghton Mifflin Company, 1998.<br />Nist, Sherrie L. and Jodi Patrick Holschuh, Active Learning: Strategies for College Success. Needham Heights: Allyn & Bacon, 2000.<br />Pauk, Walter, How to Study in College. 7th ed. Boston: Houghton Mifflin Company, 2001.<br />
  53. 53. The End<br />