Chattanooga Race For The Cure 2012 Team Captain Manual!
2012 TEAM CAPTAIN HANDBOOK SEPTEMBER 30, 2012 1
TABLE OF CONTENTS INFO PAGEOUR PROMISE 4RACE EVENT/REGISTRATION FEES CHART 5HOW HAS THE MONEY BEEN USED? 6PROGRAMS 7-8DATES 9AWARDS & INCENTIVES 10REGISTRATION 11TEAM PARTICIPATION CENTER 12QUESTIONS 13-14TEAM CAPTAIN TOOLKIT INFO 15FUNDRAISING IDEAS 16THANK YOU 17 2
Komen Race for the Cure® Join us for the 2012 Komen Chattanooga Race for the Cure® on Sunday, September 30 UTC McKenzie Arena, Chattanooga, TN The Susan G. Komen Race for the Cure® Series is the largest series of 5k run/fitness walks inthe world. You can run or walk the 5k route, with a team or as an individual. All registration fees include the official Komen Race for the Cure T-shirt and Race bib. Walk Register to walk with us. Run Register to run the Race. Teams Register to walk or run by starting a Race team or joining an existing team. Fundraise Take your participation in the Race to the next level. Registration fees get us to the start line, but your fundraising helps to save lives and fund research. Youll be surprised how easy it is to start! Fundraise, make a great impact and be rewarded. If every participant in the 2010 race had raised $100, the Affiliate would have more than $875,000 to provide education, screening and treatment to those with a breast cancer diagnosis. SurvivorsWhether you register to walk or run, if you indicate that you are a breast cancer survivor duringregistration you will receive a pink survivor T-shirt, hat and bib along with your Race T-shirt. Besure to take part in our Race Day Survivor Recognition Program generously sponsored by Zeta Tau Alpha. Volunteer Volunteers are an integral part of the Komen Organization. The Race for the Cure would not be possible without the help of hundreds of committed volunteers. Join an amazing group of individuals that dedicate their time, talent and energy to our great cause. 3
Join the Fight and Make an Impact Our Promise: To save lives and end breast cancer forever by empowering people, ensuring quality care for all, and energizing science to find the cures. Will you stand up and support a promise made between two sisters nearly 30 years ago and help find the cures for breast cancer?On September 30, 2012, downtown Chattanooga will be awash in pink, and alive with hope and promise — the Komen promise to save lives and end breast cancer forever! As a team captain, you play a tremendous role in the success of our Race. This packet is intended to give you the information you will need to have a fun and successful race. We have options that will help you encourage the participation of your co-workers, family and friends. Your team members can elect to be at the Race or decide to Sleep in for the Cure®, run the 5K or stroll inthe one-mile Family Fun Walk. You can chose to wear the Race shirt you will receive with your registration, or to show your spirit and creativity with a design of your own. As a Team Captain you are responsible for registering yourself as a participant and your team nameonline; recruiting team members and ensuring all registration materials are turned in by the deadline; picking up and distributing Team packets; and communicating information about the Race to your Team. We are here to support your efforts. If at any time you have any questions or need more information, you may e-mail our Development Director, Sheril Miller at email@example.com or you may call our Administrative Office at 423.499.9155. Thank you for all you do and will do in support of the Komen Chattanooga Race for the Cure®. It is through efforts such as yours that the Komen Chattanooga Race for the Cure® has been able to award grants totaling over $3.6 million since its inception to programs providing breast cancer services in the 16 counties served by the Chattanooga affiliate. THE RACE CANT START WITHOUT YOUR HELP!
LOCAL STATISTICS: HOW HAS THE MONEY BEEN USED? 75 % of the funds donated to the Chattanooga Affiliate of Susan G. Komen® stay in the 16 counties of our Tennessee and Georgia service area, to fund vital breast health education and outreach programs, survivor services, and breast cancer screening for the medically uninsured. 25% is contributed to the Susan G. Komen® for the Cure national award and research program to fund ground breaking breast cancer research. Locally, the Chattanooga Affiliate has awarded local grantees more than $2.6 million since its inception in 2000. This funding has provided for: 45,888 pieces of educational material 23,040 mammograms and diagnostic screenings 1,918 instances of financial and supportive services 239 breast cancers detected $1.2 million sent for National research grants to find a CURE Globally, every 29 seconds a woman is diagnosed with breast cancer, every 68 seconds a woman dies of breast cancer, 1 in 8 women will be diagnosed with breast cancer in her lifetime. WE HAVE MORE WORK TO DO UNTIL WE FIND A CURE AND WE NEED YOUR HELP!!
RACE EVENT & REGISTRATION FEES CHARTRegistration Dates By 8/27 -9/24 9/25 8/26 Timed 5K Run $25 $35 $45 Adult or ChildUntimed 5K Run/Walk $22 $28 $35 Adult or Child1 Mile Fun Run/Walk $20 $25 $30 (13 and older)1 Mile Fun Run/Walk $15 $20 $25 (12 and under) Sleep in for the Cure $40 $45 $45 Register Early and Save!
PROGRAMS FUNDRAISING FOR THE CURE — Ignite the PASSION!As the team captain you should set the tone. We ask you and yourteam to IGNITE THE PASSION! Your registration fees pay for allthe logistics of the Race. Your donations go directly to support theprograms and services to find the cures for breast cancer. You can dothis and we are here to help. We have lots of tips and ideas and anentire Race Fundraising Committee filled with team captains just likeyou to help you along the way.You and your team members can raise money for this years Racethrough Facebook! By adding the Susan G. Komen Race for the Cure®boundless FUNDRAISINGTM application to your Facebook page, you canextend your fundraising efforts to your networks of friends. We askthat you and each team member raise a minimum of $160 which couldpay for one mammogram and clinical breast exam. Incentive prizeswill be given to individual fundraisers who raise $50 or more.The top 50 fundraisers will be added to the Pink Honor Roll and listedon the website! All fundraising money should be sent to: Komen For The Cure, Chattanooga Affiliate 5600 Brainerd Road, Suite B22 Chattanooga, TN 37411 or collected online through your Participant Center. For other Team Captain tools and tips, visit our website: www.komenchattanooga.org and click on Race For The Cure®
PROGRAMS *NEW TEAM T-SHIRT CONTESTFind the new t-shirt contest rules in your team captain toolkit.**please reserve the shirt color pink for our survivor participants.TEAM PHOTOSTeam photos will be available on Race day on a first come first serve basis.SLEEP IN FOR THE CURE®Not available on Race day or just want to stay in bed? Sleep in for the Cure® is theway to support the Race even though you are not present.SURVIVOR TENTKomen Chattanooga is pleased to present the Survivor Tent. This is a special areathat honors our survivor participants with goodies, massages and survivor beads.Please make any survivors on your team aware of this special area designed topamper them!SUZY’S GARDEN A lovely way to honor those who have lost their battle with breast cancer, thank a Co-Survivor who has supported you, or celebrate Team members joining you in the Race for the Cure. Komen’s Chattanooga Affiliate is offering beautiful pink plastic flowers and butterflies where you can add personal messages and tributes. They will be prominently displayed in Suzy’s Garden on Race Day! Get yours today!PAID COPORATE TEAMKomen Chattanooga is pleased to offer the opportunity for a company, neighborhoodassociation, faith based organizations or individual to set up a team account thatwould allow for one in full payment of a team. For more information on this pleasecall Sheril Miller at 423.499.9155 or email s m i l l e r @k om e nc h at t an o og a. or g .*Event pricing guideline Register Early and Save! Registration Date By 8/26 From 8/27 - 9/24 9/25Timed 5K Run Adult or Child $25 $35 $45Untimed 5K Run/Walk Adult or Child $22 $28 $351 Mile Fun Run/Walk (13 and older) $20 $25 $301 Mile Fun Run/Walk (12 and under) $15 $20 $25Sleep in for the Cure $40 $45 $45
Date Race For The Cure Event Location Time 4/18/2012 Registration Event BlueCross BlueShield of Tennessee 9:00am - 12:00pm 4/24/2012 Team Captain Training BMW of Chattanoog/ 6806 E. Brainerd Road 12:00pm-1:00pm 5/15/2012 Team Captain Training BMW of Chattanoog/ 6806 E. Brainerd Road 12:00pm-1:00pm 6/20/2012 Team Captain Training Nova Copy/ 1936 Central Avenue 5:30pm -7:30pm 9/1/2012 Registration Event Academy Sports/Hamilton Place & Hixson TBD 9/9/2012 Registration Event Academy Sports/Hamilton Place & Hixson TBD 9/15/2012 Registration Event Academy Sports/Hamilton Place & Hixson TBD 9/23/2012 Registration Event Academy Sports/Hamilton Place & Hixson TBD Mail in Registration deadline *Mail registrations must be received in our 9/11/2012 office by September 11th Mail in Registrations who will pick up the Race Packet can send in their 9/22/2012 mail-in registrations by this date Komen Admin Office 5600 Brainerd Road, 9/23/2012 Team Packet Pick-up Suite B22 1:00pm - 5:00pm Komen Admin Office 5600 Brainerd Road, 9/23/2012 Individual Packet Pick-up Suite B22 1:00pm - 5:00pm Komen Admin Office 5600 Brainerd Road,9/24/2012 - 9/28/2012 Individual Packet Pick-up Suite B22 3:00pm - 7:00pm Survivor Breakfast 9/27/2011 Individual online Registration deadline Deadline for donations to be accepted towards Team Award Prizes 9/28/2011 *donations will be gladly accepted after the 9/28/2012, however, they will NOT count towards your team tally for Award Prizes! 9/29/2011 In Person Registration McKenzie Arena 12:00pm - 5:00pm 9/30/2011 In Person Registration McKenzie Arena 11:00am - 1:45pm 9/30/2012 RACE DAY McKenzie Arena 11:00am - 3:00pm TEAM CAPTAIN DATES TO REMEMBER
AWARDS AND INCENTIVESThe 2012 Susan G. Komen Chattanooga Affiliate Race for the Cure® is all about TEAMS!Our Race teams can change history—the history of breast cancer—by helping the Komen ChattanoogaAffiliate Race for the Cure reach record-breaking levels of Race participation and fundraising. A Race forthe Cure team is a group of 10 or more participants who join together for the Race season to have fun andraise funds to empower the breast cancer movement.Team AwardsAwards and Incentives help drive the friendly competition that makes each year better than the last!Numbers for awards are calculated for registrations and donations received by a specific date. Teammembers may continue to register until 9/12/11, and raise funds up until 9/23/2012. Any funds collectedafter the cut-off date will not be considered for award calculation purposes for Team Award calculationpurposes. Funds collected will count towards incentive prizes.We recognize the following Team Award Categories with Trophies: • Largest Team in Each Category • Largest Team Percent Increase • Overall Top Fundraising Team • Best Team T-shirt Design - Create your own T-shirts! Whatever you can think of. Your imagination is the limit!PLEASE DO NOT USE PINK SHIRTS AS WE RESERVE PINK TO HONOR OUR AMAZING SURVIVORS.PLEASE DO NOT USE SUSAN G. KOMEN TRADEMARK WORDING OR LOGOS, SUCH AS “RACE FOR THE CURE” , “FORTHE CURE” “FOR A CURE”Team Captain Challenge Incentives will be offered over the last 8 weeks of race to Team Captainswho are on top of their game. These challenges will be sent to Captains in e-mails, so be watchingfor them and make sure you are sending out e-mails and checking your participant pages and ofcourse being creative with your teams fundraising.Komen Chattanooga is offering a brand new prize program for the race!Fundraise to win bigger and better prizes like the ones below: Click here to see All of the prizes available!
REGISTRATION Creating a Team:Please note that ALL Teams must register online1. Go to www.komenchattanooga.org. On the homepage, click on the Komen Race for the Cure tab located in the pink tool bar. In the drop box click on Register.2. After you have created your username and password, click LOG IN in the upper- right hand side of the homepage.3. Roll your mouse over the RACE FOR THE CURE tab in the pink tool bar, then arrow down to REGISTER and click.4. There are several different options for registering as part of a team. On the right-hand side of the screen, youll see a series of gray boxes. Either click "Start a Race Team" or "Join an Existing Team" depending on whether or not youre the team captain.5. If you clicked "Start a Race Team," youll need to name your team, select which Division best corresponds with your team, set a password if youd like and create your teams fundraising goal. Skip to step 7.6. If you clicked "Join an Existing Team," enter the team name youd wish to join in the box next to the Team Name at the bottom of the page. Click Search for a Team to find your team and then click Join next to the correct team name that appears in the box.7. If you have already logged in, your name and contact information will be automatically populated based on the info we have on file for you. If you have not registered previously for the Race, you may create your own username and password at this time.8. At the end of the registration process, you may register for another individual or you may complete your registration by entering a credit card number and billing address. Your Team Captain will be notified once you have joined the team.9. If you want to register multiple people with the same login credentials, you should do so at this time. After your registration has been processed, any additional individuals will need to create separate login credentials with a different email address to register, please also note that for multiple registrants in one transaction only one fundraising page will be created for the primary registrant.10. Once you have registered, you will receive a confirmation e-mail with a link to your PARTICIPANT CENTER. This is where you can manage your registration, set fundraising goals and track your progress. You can visit your participant center any time by logging in using the Username and Password you were provided or created during registration. If you are a Team Captain, you will be able to manage your team webpage and view and download team rosters/reports from your participant center.
TEAM PARTICIPATION CENTERINSTRUCTIONS FOR TEAM CAPTAINS TO ACCESS YOUR TEAM CENTER 1. Go to www.komenchattanooga.org 2. Click on Komen Race for the Cure® (top header menu), and then Participant Center. You will be taken to the log in page. 3. Enter your username and password and click log in. 4. You will be taken to your participant home page. Here you can get an overview of your progress, get fundraising tips and activities, import contacts from your personal address book, get a team member report, view your team roster, and connect with Facebook for fundraising purposes. Team Captains can access and customize both their personal fundraising pages and their team page from this Participant Center. E-mail addresses imported or entered in your Participant Center are not available to the Komen Chattanooga Affiliate and will not be added to any mailing lists. 5. Click on the e-mail tab to send e-mails. There are several suggested messages, but feel free to personalize the message and be sure to sign your name at the end. 6. Click on the Progress tab to get a detailed view of your personal and team fundraising. Click on the Personal Page tab to personalize your fundraising page. Click on the Team Page tab to personalize your team fundraising page. 7. If you would like to see your team page and your personal page, click on the links at the top of the page.
QUESTIONS1. My company wants to pay for a limited number of employees to participate in the race. How do I go about setting up a team where payment is not required by each individual participant? Contact our Development Director, Sheril Miller at firstname.lastname@example.org or by phone at 423.499.91552. What are the registration fees for team members? Please see Registration Chart on website or locate the Race Info Sheet in this packet3. What if I have difficulty using the online system? For registration issues, please contact our Registration Coordinator, Sheril Miller at 423.499.91554. What is the minimum/maximum team size? Teams must have at least ten (10) members, and may have as large a team as you can manage. The bigger the better!5. How should teams register? TEAMS MUST REGISTER ONLINE: It is easier for you, your team members, and us. Online registration also allows each team member to establish a personalized online fundraising page, set a goal, and start helping to end breast cancer forever.6. Do I need a team password? No. An optional team password line appears on the online entry for Can you guarantee my team shirt sizes? We do our best to order sufficient t-shirts in a variety of sizes, however, since we must order them weeks prior to race we have no way of knowing exactly how many participants will register. Despite our best efforts, sometimes we do run out of certain sizes. This is one of the reasons we strongly recommend participation as a team member. The team shirts are sorted and distributed first.
QUESTIONS7. When and where should I pick up my team packet? September 23, 2012 at KOMENS ADMINISTRATIVE OFFICE located at 5600 Brainerd Road, Suite B22. (Eastgate Town Center)8. Are all team members required to participate in the sameevent? No, each team member may choose to participate in any ofthe four events (Competitive 5K, 5K Walk/Run, 1-Mile, Sleep In)9. What if I change my mind and decide to walk instead of run?Once registered, if you change your mind, please contact SherilMiller at email@example.com Please list your name,team name, and what category you would like to be registered in.You and your team members may participate in whichever eventyou wish. *Changes cannot be made on Race Day!!!!!10. Does it matter who gets which race bib? Yes. Bibs will be labeled by name and show that you have registered and are permitted to participate in the Race. Survivors get pink bibs, general participants get white bibs and chip-timed runners get blue along with their chip timer. If any of your team members are chip timed they will need their specific bib number if you would like to require your team members to use it. A password is not required.
TEAM CAPTAIN TOOLKITThe following tools can be found on our website at www.komenchattanooga.org Click on Race For The Cure->Teams->Team Captain Tools • 2012 Offline Race Application • Fast Breast Cancer Facts • Team Captain Responsibilities • Team Captain Checklist • Team Captain 2012 packet • Team Captain Tracking Sheet • Top Fundraiser Certificate • Offline Donation form Official Team Insignias Use of the Komen logo or Race for the Cure logo is prohibited for Race for the Cure teams. We do however offer four Official Team T-Shirt Insignias for your use.
FUNDRAISING TIPS & IDEASHere are some of the creative ideas that your fellow team captains have created. For aFull list of the 101 fundraising ideas visit our website for more information.Matching GiftMany companies offer employees a matching gift benefit that increases your gift to Komen.Contact your HR department to obtain the proper matching gift paperwork.Jeans/Casual DayFor a donation of $5 or more, employees dress casually on a designated day. Or, sell a yearsworth of Jeans Day privileges for $100, or one month for $25.Team Spirit DayFor a donation of $5 or more, employees wear a jersey, t-shirt, sweatshirt, or cap of their favoritesports team.Collection of "Extra Change"Near the cash register in the cafeteria.Drawing for Gift Certificates, Tickets, OR Prime ParkingSpace at the OfficeFor a Race donation, people can enter to win a door prize drawing.Used CD/Book SaleYour trash, their treasures. Great for recycling, and it helps end breast cancer.Food/Beverage SalesCookies, donuts, bagels, popcorn, muffins, hot dogs, pizza, ice cream, smoothies, etc.Car WashIt is a great way to involve young volunteers.Cook-OffCharge an entry fee to a bake sale, chili cook off, etc., and cast your vote by making a donation.Each dollar is a vote.Golf Tournament, Putting Contest, or Longest Drive with aMarshmallow ContestA sure solution for cabin fever.Meeting or Workshop "Etiquette Rules"Fine co-workers a $1 donation to your team for arriving late, not turning off cell phones, having sideconversations, improper language, etc... or make a donation TO misbehave.Lunch with the Boss/ Pastor/ Rabbi/Coach, etc.Enter your organizations donors into a drawing for lunch with an admired leader.Special EventIf you have a birthday or anniversary approaching, host a party and ask that guests make adonation to your team in lieu of gifts.A Day of Silence for Your TeamAccept pledges to silence an "exuberant" colleague for a day.
THANK-YOU For helping usMAKE The PROMISE a REALITYIf you need further help or instruction please contact: Registration Help: Sheril Miller firstname.lastname@example.org 423.499.9155 General Info email@example.com 423.499.9155 www.komenchattanooga.org