Paperless PeopleSoft HR Processes

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Presentation from Alliance 12 Conference by SmartERP covering a solution eliminating paper from PeopleSoft HR processes. Includes electronic forms for employee onboarding, personnel action forms and personnel evaluations.

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Paperless PeopleSoft HR Processes

  1. 1. Paperless PeopleSoftHR ProcessesSession #30769March 20, 2012
  2. 2. Presenters• Doris Wong, Chief Executive Officer – Former Group VP and General Manager for Oracle’s PeopleSoft product line – 25+ years technical, product development & business experience in software industry – 17 years PeopleSoft veteran • Ramesh Panchagnula, President – President and Co-Founder – Former Oracle/PeopleSoft Functional and Technical Architect – 14+ years working with PeopleSoft
  3. 3. Agenda/Contents• About SmartERP• The Challenge• Paperless PeopleSoft HR Processes – Onboarding New Hire Paper – Personnel Actions – Performance Evaluations – HR Correction Requests• Q&A
  4. 4. About SmartERP• Provider of pre-packaged, release-independent PeopleSoft solutions: – Extend PeopleSoft functionality and improve ROI – Highly configurable – tailored to YOUR business requirements – Architected and designed “add-on” solutions – Minimal upgrade impact – No customizations – Leverage existing PeopleSoft features – Seamless integration with PeopleSoft applications – Lower total cost of ownership• Rapid implementation & deployment• Deep PeopleSoft product knowledge and experience
  5. 5. Outdated Business Processes? Poor User Experience Time Consuming
  6. 6. Smart Business Processes Online Admin Tools, Status Reports Streamlined, online process Online forms, eSignature Reduced Admin Time & Effort
  7. 7. Opportunities for HR Paper Replacementwith Electronic Forms Onboarding and Offboarding Forms Personnel Action Requests • Hire / Rehire • Separation • Job changes • Interdepartmental Transfers • Retroactive Pay Adjustments • Compensation Changes Annual Performance Reviews Open Enrollment Recertifications
  8. 8. Use Case 1:Onboarding New Hires Paper
  9. 9. What are Your Onboarding Forms?
  10. 10. What are Your Onboarding Policies?
  11. 11. Smart Electronic FormsReducing Paper and Manual Forms – At Will Agreement The Paper Form
  12. 12. Smart Electronic FormsReducing Paper and Manual Forms – At Will Agreement Online Electronic Form with Electronic Signature
  13. 13. Smart Electronic FormsReducing Paper and Manual Forms – At Will Agreement Online Form and PDF Copy with Electronic Signature
  14. 14. Smart Electronic FormsReducing Paper and Manual Forms – Consumer Report Disclosure The Paper Form
  15. 15. Smart Electronic FormsReducing Paper and Manual Forms – Consumer Report Disclosure Online Form with Data Entry
  16. 16. Smart Electronic FormsReducing Paper and Manual Forms – Consumer Report Disclosure With Electronic Signature
  17. 17. Smart Electronic FormsReducing Paper and Manual Forms – Consumer Report Disclosure PDF Form with Data Entry and Electronic Signature
  18. 18. Use Case 2:Personnel Actions Form
  19. 19. Electronic Forms Replace Paper
  20. 20. Smart Personnel Actions Request Personnel Action External Form Manager Forms Source Self- Service Electronic Smart Personnel Configurable to Actions Request Your Needs Electronic Routing of Workflow Approval Rules Based, Configurable Automatic Updating of Employee Information in PeopleSoft Electronic Record Retention and Audit Trail
  21. 21. SmartERP VideosSolution VideosPAFsIDCCHANGE.mp4 SmartERP VideosSolution VideosPAFsDATACJC.mp4SmartERP VideosSolution VideosPAFsRETROACTIVE.mp4
  22. 22. Use Case 3:HR Correction Requests
  23. 23. Use Case 4:Performance Evaluations D:TeacherAppraisal.mp4
  24. 24. Performance Evaluations• Paper Evaluation Form Filled in by Appraisers and Paper turned into Central Office for ePerformance. – Paper Replaced by Simplified User Interface Electronic Performance Evaluation – Configurable and Tailored to Your Performance Evaluations Requirements – Integrated with ePerformance Module or Independent of ePerformance
  25. 25. D:TeacherAppraisal.mp4SmartERP VideosSolution VideosAppraisal formSmartERP Appraisal.mp4
  26. 26. Questions?
  27. 27. Additional InformationLive Demos• Exhibit Hall – Booth #618Contact Us:• Doris Wong, CEO – doris.w@smarterp.com• Ramesh Panchagnula – ramesh.p@smarterp.com
  28. 28. This presentation and allAlliance 2012 presentationsare available for downloadfrom the Conference site at www. heug.org www.psugonline.orgwww.federalusersnetwork.com Presentations from previous meetings are also available

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