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Portfolio Kanban - Seeing the Big Picture

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Doing too many things at once can slow an entire organisation down. As every successful organisation will have more great ideas than they have capacity to build, it is tempting to start too many of them at the same time. However, too many projects in progress will slow down delivery of each and every one of them.

So, how can we make sure we work to our organisational capacity and don’t try to do too much? How do we make sure we’re working on the important and not just the urgent stuff? This is where Portfolio Kanban can help: In this session we will explore how Portfolio Kanban can help an organisation prioritise, plan and visually track its projects.

Through the example of Trade Me, New Zealand's biggest e-commerce site, I will demonstrate the practical application of Portfolio Kanban. I will explore how Trade Me have benefitted from the increased visibility and reduced work in progress, and how they are using Portfolio Kanban to direct the organisation’s Agile teams. Come along and enjoy tales of our successes, challenges and struggles on our (still continuing) journey towards awesome portfolio management.

Published in: Business, Technology
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Portfolio Kanban - Seeing the Big Picture

  1. 1. Sandy Mamoli @smamol sandy@nomad8.com www.nomad8.com Portfolio Kanban AgileAustralia Quiz: bit.ly/agileoz1 Or pull down from the session description in the app
  2. 2. Number of Member Accounts 3,400,000 2 thirds of NZ’s domestic internet traffic
  3. 3. Each month we: • Send 80 million emails • Serve 1.5 billion pages • Sell 3000 chickens Every second we have: • 10,000 images served • 20,000+ DB transactions • 450 auctions viewed
  4. 4. Growing
  5. 5. I asked and found ... ‣ Projects take a really long time to get finished ‣ We don’t know where our projects are at ‣ We can’t trust the estimates
  6. 6. Project stickies
  7. 7. We realised... ‣ Heaps of projects are in progress ‣ We have no idea of what our capacity is
  8. 8. Causes
  9. 9. Lackofvisualisation
  10. 10. Lackofvisualisation
  11. 11. Solution
  12. 12. Moving targets
  13. 13. Small Stable Teams
  14. 14. Stable work
  15. 15. Portfolio Kanban 1. Visualise your workflow 2. Limit work in progress 3. Manage flow 4. Make policies explicit 5. Implement feedback loops 6. Improve collaboratively
  16. 16. Portfolio Kanban 1. Visualise your workflow 2. Limit work in progress 3. Manage flow 4. Make policies explicit 5. Implement feedback loops 6. Improve collaboratively
  17. 17. Step 1: Visualise
  18. 18. Portfolio Kanban 1. Visualise your workflow 2. Limit work in progress 3. Manage flow 4. Make policies explicit 5. Implement feedback loops 6. Improve collaboratively
  19. 19. Block stuff in progress
  20. 20. Blocked means don’t work on it!
  21. 21. Sandy Mamoli @smamol sandy@nomad8.com www.nomad8.com xc
  22. 22. How we prioritised
  23. 23. Whichprojectstoblock?
  24. 24. Prioritisation session outcomes ‣ A ranked list of 14 projects ‣ Shared understanding of all projects ‣ An agreement to do this every 3 months ‣ Acceptance that things will change
  25. 25. Priorities <> Our Work
  26. 26. Portfolio Kanban 1. Visualise your workflow 2. Limit work in progress 3. Manage flow 4. Make policies explicit 5. Implement feedback loops 6. Improve collaboratively
  27. 27. Portfolio Kanban 1. Visualise your workflow 2. Limit work in progress 3. Manage flow 4. Make policies explicit 5. Implement feedback loops 6. Improve collaboratively
  28. 28. Sandy Mamoli @smamol sandy@nomad8.com www.nomad8.com Definition of Done
  29. 29. Explicit exit policies
  30. 30. Portfolio Kanban 1. Visualise your workflow 2. Limit work in progress 3. Manage flow 4. Make policies explicit 5. Implement feedback loops 6. Improve collaboratively
  31. 31. What matters to Trade Me? ‣ Get stuff out fast ‣ Have high quality ‣ Have happy clients (business people/ end users) ‣ Have happy employees ‣ Build the right thing
  32. 32. Portfolio Kanban 1. Visualise your workflow 2. Limit work in progress 3. Manage flow 4. Make policies explicit 5. Implement feedback loops 6. Improve collaboratively
  33. 33. Visibility
  34. 34. Link to squads
  35. 35. What we got out of it
  36. 36. Fewer projects in progress
  37. 37. Working on the right stuff
  38. 38. What next?
  39. 39. Portfolio Kanban 1. Visualise your workflow 2. Limit work in progress 3. Manage flow 4. Make policies explicit 5. Implement feedback loops 6. Improve collaboratively
  40. 40. Thank You www.nomad8.com Sandy Mamoli sandy@nomad8.com @smamol AgileAustralia Quiz: bit.ly/agileoz1 Or pull down from the session description in the app

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