Note: This slide explains why we created the Office Web Apps.
Talking points: We are constantly looking for ways to help people to be more productive and to work the way they want. We invest a lot of time and money into each version of Office that we build by looking at usage data, talking to customers & partners, consulting with analysts and holding user groups.
As we were planning for Office 2010, we noticed some major changes in the technology landscape, most of which were fueled by the consumerization of IT.
The first trend relates to more open, collaborative sharing of information. Consider how the average person’s typical experience on the Web has changed. Initially, people primarily used the Web to search for information but now people are much more active participants. For example, over 60% of adults now have their own social networking site. And this trend towards open information sharing has been moving into the workplace as well. Information sharing is open, collaborative With more people participating on the Web through blogs, social networks, etc.
The next trend relates to the proliferation of devices available on the market today. The most obvious example here is the phone – from text messaging to Tweeting to editing documents, we do so much more than just talk on our phones today. But new devices are coming onto the market every day and virtually all of them are equipped with a browser. Proliferation of devices Leads to the need for an easy, consistent way to access information from different devices
Finally, the workforce has become increasingly mobile. Mobile workers worldwide will increase from ~750 million in 2006 to over 1 billion in 2011. And this means that IT has to ensure that they can access the information they need from wherever they are. And to my last point, on more devices. Increasingly mobile workforce Means that IT must ensure simple, secure remote access to information
The Web became an obvious answer for a way to help people address these challenges and opportunities. And so we decided to build Web-based productivity tools, namely the Office Web Apps, to rise to the call of this changing technology landscape.
Notes: This slide explains what the what the Web Apps are and what value they provide. It also positions them against the competition. Please note that there is optional animation included – click on the screenshots to make them grow.
Available for Word, Excel, PowerPoint, OneNote and Outlook Provides delivery options – on premises or Microsoft hosted Delivers files as you would expect to view them in Office Maintains contents and formats across PC, phone, browser Works cross-platform: IE, Firefox, and Safari on PC, Mac, or Linux * * There are some differences between the features of the Web Apps, Office Mobile 2010 and the Office 2010 applications. Supported browser versions for Web Apps: IE7 and greater on Windows, Safari 4 and greater on Mac, Firefox 3.5 and greater on Windows, Mac and Linux.
Talking points: Now, you can use the basic features from your favorite Office applications on the Web, with SharePoint or Windows Live Skydrive as your home base. The Web Apps are online companions available for Word, Excel, PowerPoint and OneNote.
There are many benefits in Web-based productivity tools. The key areas where customers will find value include: Quick viewing – Scan through files quickly in a SharePoint doc library, to find the one you need. Anywhere access – Take peace of mind that you don’t always need to have your PC to access information. This also promotes SharePoint adoption throughout the organization. Sharing – Post and share large files, use simultaneous editing, share files regardless of version. Basic editing – Take advantage of a familiar experience to make light edits. A set of essential features for web-based scenarios is available in each Web App.
In addition to these core usage pillars, there are aspects of the Web Apps that really make them stand out from the competition: Delivery options – For enhanced security, IT has the CHOICE to host them on premises with SharePoint Foundation, or to have them hosted with MS online. It’s a matter of choice in what’s best for the organization in managing flexibility vs. control. High fidelity – the Web Apps deliver files to you as you would expect to see them. This provide a consistent viewing experience that you are used to with Office on the PC. “Round tripping” – Content and formatting is maintained as you move across the PC, phone and browser to make light edits, what we like to call “taking the content on a round trip.” This avoids user frustration as well as preventing support calls to IT for assistance in restoring content. Cross platform – In addressing the proliferation of devices, the Web Apps will work on supported versions of IE, Firefox and Safari.
Notes: This slide paints the picture for “round tripping content,” a key competitive differentiator.
Talking points: We introduced the concept of taking your content on a round trip. Consider some scenarios where this would be very beneficial to the typical Office worker [insert your own scenario and here is an example] This Office worker created some analysis on his PC while he was in the Office. He was using some of the rich data visualization features such as condition formatting and graphs. Later that day, he is at the airport waiting for his flight. He logs on to an airport kiosk and uses the Web Apps to make a few quick edits he had thought of in providing some additional simple calculations. Once his flight lands, he checks his e-mail from the runway and sees that his team decided to make some additional edits. He takes a look at them via the Excel Web App and Excel mobile.
Throughout this whole process, he’s had a great viewing experience and he was able to make edits with confidence, knowing that changes made at the kiosk would appear as he intended them to for someone who may open the file though their traditional PC application.
Always on, timed and manual sync modes Support for different access points with automatic roaming between GPRS/WLAN Controls for sync while roaming
Notes: The purpose of this slide is to encourage customers to create a thoughtful strategy for embracing the cloud, and to share Microsoft’s software plus services vision.
At Microsoft, we are recognize that the Cloud provides many benefits for delivery of technology and we are aggressively investing to help customers benefits from the strengths of Cloud computing.
However, we recommend that customers take a disciplined approach rather than diving in head first. It’s important to take a thoughtful approach to ensure that the right standards are met in terms of security and control before moving any information or applications to the cloud.
That is why we are committed to providing CHOICE. To help ensure that organizations have the ability to design a model that provides them with the right balance of control vs. flexibility. And to avoid risk.
Word 2010 can boot about 30 percent faster than Word 2007 Excel 2010 can boot almost 25 percent faster than Excel 2007 PowerPoint 2010 can boot almost 50 percent faster than PowerPoint 2007
Complex Word documents can now be saved up to 45 percent faster. Very large Excel spreadsheets can now be opened up to 21 percent faster. Typical PowerPoint presentations can now be opened up to 62 percent faster.
1st Chart recalculation is now 90 percent faster on Excel 2010 than it was on Excel 2007, and almost 98 percent faster than on Excel 2003.
2nd chart: The above figure shows that the speed at which charts can be drawn in Excel 2010 is around 95 percent faster than in Excel 2007, or in other words drawing a chart takes only about 5 percent as much time in Excel 2010 as it does in Excel 2007. Interestingly, chart drawing performance is only 35 percent faster in Excel 2010 than in Excel 2003, but this is explained by the much greater complexity of chart types and styles available in Excel 2007 and later, which makes it difficult to make a meaningful comparison of chart drawing speeds between Excel 2010 and Excel 2003.
42.58seconds -> 0.709667minutes *10 Times chart per day *1000 Finance employees = 7096.667 minutes = 118.2778 hours saved!
Cold boot means that Outlook is booting for the first time since the machine was restarted. Machine A had an Intel Pentium 4 CPU @3.0 GHz, 1GB RAM, 160GB HDD (7200RPM) and a 100 Mbit LAN connection. Warm boot means Outlook has been run before during the session when the machine was last restarted. Machine B had an Intel Core 2 6600 CPU @2.40GHz, 2GB RAM, 1 TB HDD (7200RPM) and a 100 Mbit LAN connection.
Boot (cold) Measures cold boot of Outlook into a 1GB mailbox in a cached exchange profile. Start: Click the Outlook Icon End: Folders, Mail Content, and Reading Pane are all displayed Machine A running Windows XP SP3 1GB mailbox on Exchange 2003 server Navigation Pane, ToDo Bar, and Reading Pane open Boot (warm) Measures warm boot of Outlook into a 2GB mailbox in a cached exchange profile. Start: Click the Outlook Icon End: Folders, Mail Content, and Reading Pane are all displayed Machine B running Windows 7 2GB mailbox on Exchange 2003 server 3.28GB in local cache 4 total mail folders 56,812 total items Inbox had 43k items, subfolders had 2.5k, 6.7k and 4k items Navigation Pane, ToDo Bar, and Reading Pane open Synchronize Complete Mailbox: 1GB Measures the total sync time of a 1GB mailbox on Exchange server to a cached exchange profile in Outlook by first deleting the local cache *.ost file. Start: Outlook is not running, Delete .ost file, Start Outlook End : Status bar indicates "All folders are up to date" Machine A running Windows 7 1GB mailbox on Exchange 2003 server Navigation Pane, ToDo Bar, and Reading Pane open Synchronize Complete Mailbox: 2GB Measures the total sync time of a 2GB mailbox on Exchange server to a cached exchange profile in Outlook by first deleting the local cache *.ost file. Start: Outlook is not running, Delete .ost file, Start Outlook End: Status bar indicates All folders are up to date Machine B running Windows 7 2GB mailbox on Exchange 2003 server 3.28GB in local cache 4 total mail folders 56,812 total items Inbox had 43k items, subfolders had 2.5k, 6.7k and 4k items Navigation Pane, ToDo Bar, and Reading Pane open Responsiveness Workflow Monitors the Outlook main window every 300 milliseconds. If the main window does not respond within 300 milliseconds, this counts as one pause.
Responsiveness improvements were measured by running Outlook through a 20-step workflow that included reading, sending, and filing mail, using the calendar, switching to mail folders, and changing view arrangements. Machine A running Windows XP SP3 1.5 GB mailbox on Exchange 2003 server 114,648 total items Inbox contains 63k mail items, next largest 3 sub folders had 16k items each 379 Calendar items, 117 task items Navigation Pane, ToDo Bar, and Reading Pane open Shutdown Measures exiting Outlook using a 2GB mailbox in a cached exchange profile. Start: Click File | Exit End: Outlook.exe process is gone from Windows Task Manager Machine B running Windows 7 2GB mailbox on Exchange 2003 server 3.28GB in local cache 4 total mail folders 56,812 total items Inbox had 43k items, subfolders had 2.5k, 6.7k and 4k items Navigation Pane, ToDo Bar, and Reading Pane open Cold boot means that Outlook is booting for the first time since the machine was restarted. Machine A had an Intel Pentium 4 CPU @3.0 GHz, 1GB RAM, 160GB HDD (7200RPM) and a 100 Mbit LAN connection. Warm boot means Outlook has been run before during the session when the machine was last restarted. Machine B had an Intel Core 2 6600 CPU @2.40GHz, 2GB RAM, 1 TB HDD (7200RPM) and a 100 Mbit LAN connection.
Office Web AppsOffice 2010 suites
Secure connections via HTTPS and Exchange 2007 SP1 security policies
Personal Information Management
Connectivity settings support access points and roaming profiles
Connects directly to Microsoft Lync Server
Secure connection over HTTPS
Desktop deployment is still
necessary to take full
advantage of cloud services
provide choice for the right
level of control & flexibility
Office 2010 Overview
CPU & GPU Optimizations
64 Bit Considerations
2.4 M comments through “Send a Smile”
Over 9 million Beta users – 4x Office 2007
Over 300 Enterprise customers deployed early through TAP and RDP
Office XP Office 2003 Office 2007 Office 2010
Min. RAM (MB) 64 128 256 256
Min. CPU (MHz) 133 233 500 500
Basic tasks faster in 2010 than 2007
26% faster startup
32% faster download new mails
34% faster workflow by reducing pauses in read, file, act
85% of mail renders in the reading pane in under .5 seconds
94% of customers have Outlook close within 4 seconds
Works with larger mailboxes
Increased maximum supported file size by 2.5x (20GB to 50GB)
Vastly improved ability to handle multi-gigabyte mailboxes and archive files
Multi Core CPU:
Excel: PivotTables, Pivot Refresh, Summing, Table sorting, and Best
Outlook: Better multithreaded support
Any DirectX 9.0c compliant GPU with 64MB of memory
Direct3D API for advanced rendering
PowerPoint animations, transitions, video playback, and slide
Word smart art 3D effects and rendering
Excel charting and redrawing
ActiveX® controls and COM add-ins
created for 32-bit Office will not work
VBA code may need to be rewritten
MAPI applications that were developed
for Outlook 2007 may need to be
Default 32bit IE will not enable client
side Office features, must use IE 64bit
Office applications can access
more than 2GB of RAM
2GB and greater excel, ppt, and
word files can be opened
Allows developers to “future-proof”
their addins and macros
Office 2010 Overview
Protected Viewer Demo
Information Control and Compliance
Mail Retention and Policies
Layered Defences approachto securethe Officeapplications
• Core Design tenet
• File block
• File validation
• IT Pro managed
• Protected viewer
• Isolated process
• Informed user
• Minimize clicks
• Sticky decisions
• Immediate view
Enable active content
Mark document as trusted
Open file in protected View
Perform Office File Validation
Check for blocked file type
Check if file is in unsafe location
Check if file is trusted
Open Document for editing
Improved document protection
Helps you comply with standards
User friendly retention policy controls
Flexible to user’s workflow
Item-level retention policy
Policies can be applied to user-created files
Exceptions can be made
Works when online and in cached mode
Office 2010 Overview
Deploying with App-V
End User Readiness
Jumpstart Proof of Concept
• Scan & identify potential format deltas
• Identify potential macro issues
• Migrate Office files to OpenXML formats
• Inventory Office Applications
• Assess hardware & OS readiness
• Suggests key upgrades
• Summary proposal of 2010 readiness
• Identify add-ins & interfaces
• Tag known compatible apps
• Mitigate VBA and macro code
• Create sequenced package with add-ins
• Activation considers
• Customize Config.xml
• OS Customizations
• Office Compatibility Pack
• Light touch or No touch
• Network deployment or standalone
Planning Excitement Deployment Day Adoption
Posters & Flyers
Weekly Email Tips
SA Benefits Home Use Program
Office Buzz Day
Deploy a Proof of Concept
TechNet – OfficeITPro.com
Learn about Software Assurance
benefits you already own