Office 2010 for IT Pros

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Office 2010 for IT Pros

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  • ©2005 Microsoft Corporation. All rights reserved.
    This presentation is for informational purposes only. Microsoft makes no warranties, express or implied, in this summary.
  • Note: This slide explains why we created the Office Web Apps.

    Talking points: We are constantly looking for ways to help people to be more productive and to work the way they want. We invest a lot of time and money into each version of Office that we build by looking at usage data, talking to customers & partners, consulting with analysts and holding user groups.

    As we were planning for Office 2010, we noticed some major changes in the technology landscape, most of which were fueled by the consumerization of IT.

    The first trend relates to more open, collaborative sharing of information. Consider how the average person’s typical experience on the Web has changed. Initially, people primarily used the Web to search for information but now people are much more active participants. For example, over 60% of adults now have their own social networking site. And this trend towards open information sharing has been moving into the workplace as well.
    Information sharing is open, collaborative
    With more people participating on the Web through blogs, social networks, etc.


    The next trend relates to the proliferation of devices available on the market today. The most obvious example here is the phone  – from text messaging to Tweeting to editing documents, we do so much more than just talk on our phones today. But new devices are coming onto the market every day and virtually all of them are equipped with a browser. 
    Proliferation of devices
    Leads to the need for an easy, consistent way to access information from different devices


    Finally, the workforce has become increasingly mobile. Mobile workers worldwide will increase from ~750 million in 2006 to over 1 billion in 2011. And this means that IT has to ensure that they can access the information they need from wherever they are. And to my last point, on more devices.
    Increasingly mobile workforce
    Means that IT must ensure simple, secure remote access to information


    The Web became an obvious answer for a way to help people address these challenges and opportunities. And so we decided to build Web-based productivity tools, namely the Office Web Apps, to rise to the call of this changing technology landscape.

  • Notes: This slide explains what the what the Web Apps are and what value they provide. It also positions them against the competition. Please note that there is optional animation included – click on the screenshots to make them grow.

    Available for Word, Excel, PowerPoint, OneNote and Outlook
    Provides delivery options – on premises or Microsoft hosted
    Delivers files as you would expect to view them in Office
    Maintains contents and formats across PC, phone, browser
    Works cross-platform: IE, Firefox, and Safari on PC, Mac, or Linux *
    * There are some differences between the features of the Web Apps, Office Mobile 2010 and the Office 2010 applications. Supported browser versions for Web Apps: IE7 and greater on Windows, Safari 4 and greater on Mac, Firefox 3.5 and greater on Windows, Mac and Linux.


    Talking points: Now, you can use the basic features from your favorite Office applications on the Web, with SharePoint or Windows Live Skydrive as your home base. The Web Apps are online companions available for Word, Excel, PowerPoint and OneNote.

    There are many benefits in Web-based productivity tools. The key areas where customers will find value include:
    Quick viewing – Scan through files quickly in a SharePoint doc library, to find the one you need.
    Anywhere access – Take peace of mind that you don’t always need to have your PC to access information. This also promotes SharePoint adoption throughout the organization.
    Sharing – Post and share large files, use simultaneous editing, share files regardless of version.
    Basic editing – Take advantage of a familiar experience to make light edits. A set of essential features for web-based scenarios is available in each Web App.

    In addition to these core usage pillars, there are aspects of the Web Apps that really make them stand out from the competition:
    Delivery options – For enhanced security, IT has the CHOICE to host them on premises with SharePoint Foundation, or to have them hosted with MS online. It’s a matter of choice in what’s best for the organization in managing flexibility vs. control.
    High fidelity – the Web Apps deliver files to you as you would expect to see them. This provide a consistent viewing experience that you are used to with Office on the PC.
    “Round tripping” – Content and formatting is maintained as you move across the PC, phone and browser to make light edits, what we like to call “taking the content on a round trip.” This avoids user frustration as well as preventing support calls to IT for assistance in restoring content.
    Cross platform – In addressing the proliferation of devices, the Web Apps will work on supported versions of IE, Firefox and Safari.
  • Notes: This slide paints the picture for “round tripping content,” a key competitive differentiator.

    Talking points: We introduced the concept of taking your content on a round trip. Consider some scenarios where this would be very beneficial to the typical Office worker
    [insert your own scenario and here is an example]
    This Office worker created some analysis on his PC while he was in the Office. He was using some of the rich data visualization features such as condition formatting and graphs.
    Later that day, he is at the airport waiting for his flight. He logs on to an airport kiosk and uses the Web Apps to make a few quick edits he had thought of in providing some additional simple calculations.
    Once his flight lands, he checks his e-mail from the runway and sees that his team decided to make some additional edits. He takes a look at them via the Excel Web App and Excel mobile.

    Throughout this whole process, he’s had a great viewing experience and he was able to make edits with confidence, knowing that changes made at the kiosk would appear as he intended them to for someone who may open the file though their traditional PC application.



  • Always on, timed and manual sync modes
    Support for different access points with automatic roaming between GPRS/WLAN
    Controls for sync while roaming
  • Notes: The purpose of this slide is to encourage customers to create a thoughtful strategy for embracing the cloud, and to share Microsoft’s software plus services vision.

    At Microsoft, we are recognize that the Cloud provides many benefits for delivery of technology and we are aggressively investing to help customers benefits from the strengths of Cloud computing.

    However, we recommend that customers take a disciplined approach rather than diving in head first. It’s important to take a thoughtful approach to ensure that the right standards are met in terms of security and control before moving any information or applications to the cloud.

    That is why we are committed to providing CHOICE. To help ensure that organizations have the ability to design a model that provides them with the right balance of control vs. flexibility. And to avoid risk.
  • Word 2010 can boot about 30 percent faster than Word 2007
    Excel 2010 can boot almost 25 percent faster than Excel 2007
    PowerPoint 2010 can boot almost 50 percent faster than PowerPoint 2007

    Complex Word documents can now be saved up to 45 percent faster.
    Very large Excel spreadsheets can now be opened up to 21 percent faster.
    Typical PowerPoint presentations can now be opened up to 62 percent faster.
  • 1st Chart
    recalculation is now 90 percent faster on Excel 2010 than it was on Excel 2007, and almost 98 percent faster than on Excel 2003.

    2nd chart:
    The above figure shows that the speed at which charts can be drawn in Excel 2010 is around 95 percent faster than in Excel 2007, or in other words drawing a chart takes only about 5 percent as much time in Excel 2010 as it does in Excel 2007. Interestingly, chart drawing performance is only 35 percent faster in Excel 2010 than in Excel 2003, but this is explained by the much greater complexity of chart types and styles available in Excel 2007 and later, which makes it difficult to make a meaningful comparison of chart drawing speeds between Excel 2010 and Excel 2003.

    42.58seconds -> 0.709667minutes *10 Times chart per day *1000 Finance employees = 7096.667 minutes = 118.2778 hours saved!
  • Cold boot means that Outlook is booting for the first time since the machine was restarted.
    Machine A had an Intel Pentium 4 CPU @3.0 GHz, 1GB RAM, 160GB HDD (7200RPM) and a 100 Mbit LAN connection.
    Warm boot means Outlook has been run before during the session when the machine was last restarted.
    Machine B had an Intel Core 2 6600 CPU @2.40GHz, 2GB RAM, 1 TB HDD (7200RPM) and a 100 Mbit LAN connection.

    Boot (cold)
    Measures cold boot of Outlook into a 1GB mailbox in a cached exchange profile.
    Start: Click the Outlook Icon
    End: Folders, Mail Content, and Reading Pane are all displayed
    Machine A running Windows XP SP3
    1GB mailbox on Exchange 2003 server
    Navigation Pane, ToDo Bar, and Reading Pane open
    Boot (warm)
    Measures warm boot of Outlook into a 2GB mailbox in a cached exchange profile.
    Start: Click the Outlook Icon
    End: Folders, Mail Content, and Reading Pane are all displayed
    Machine B running Windows 7
    2GB mailbox on Exchange 2003 server
    3.28GB in local cache
    4 total mail folders
    56,812 total items
    Inbox had 43k items, subfolders had 2.5k, 6.7k and 4k items
    Navigation Pane, ToDo Bar, and Reading Pane open
    Synchronize Complete Mailbox: 1GB
    Measures the total sync time of a 1GB mailbox on Exchange server to a cached exchange profile in Outlook by first deleting the local cache *.ost file.
    Start: Outlook is not running, Delete .ost file, Start Outlook
    End : Status bar indicates "All folders are up to date"
    Machine A running Windows 7
    1GB mailbox on Exchange 2003 server
    Navigation Pane, ToDo Bar, and Reading Pane open
    Synchronize Complete Mailbox: 2GB
    Measures the total sync time of a 2GB mailbox on Exchange server to a cached exchange profile in Outlook by first deleting the local cache *.ost file.
    Start: Outlook is not running, Delete .ost file, Start Outlook
    End: Status bar indicates All folders are up to date
    Machine B running Windows 7
    2GB mailbox on Exchange 2003 server
    3.28GB in local cache
    4 total mail folders
    56,812 total items
    Inbox had 43k items, subfolders had 2.5k, 6.7k and 4k items
    Navigation Pane, ToDo Bar, and Reading Pane open
    Responsiveness Workflow
    Monitors the Outlook main window every 300 milliseconds. If the main window does not respond within 300 milliseconds, this counts as one pause.
     
    Responsiveness improvements were measured by running Outlook through a 20-step workflow that included reading, sending, and filing mail, using the calendar, switching to mail folders, and changing view arrangements.
    Machine A running Windows XP SP3
    1.5 GB mailbox on Exchange 2003 server
    114,648 total items
    Inbox contains 63k mail items, next largest 3 sub folders had 16k items each
    379 Calendar items, 117 task items
    Navigation Pane, ToDo Bar, and Reading Pane open
    Shutdown
    Measures exiting Outlook using a 2GB mailbox in a cached exchange profile.
    Start: Click File | Exit
    End: Outlook.exe process is gone from Windows Task Manager
    Machine B running Windows 7
    2GB mailbox on Exchange 2003 server
    3.28GB in local cache
    4 total mail folders
    56,812 total items
    Inbox had 43k items, subfolders had 2.5k, 6.7k and 4k items
    Navigation Pane, ToDo Bar, and Reading Pane open
    Cold boot means that Outlook is booting for the first time since the machine was restarted.
    Machine A had an Intel Pentium 4 CPU @3.0 GHz, 1GB RAM, 160GB HDD (7200RPM) and a 100 Mbit LAN connection.
    Warm boot means Outlook has been run before during the session when the machine was last restarted.
    Machine B had an Intel Core 2 6600 CPU @2.40GHz, 2GB RAM, 1 TB HDD (7200RPM) and a 100 Mbit LAN connection.
  • ©2005 Microsoft Corporation. All rights reserved.
    This presentation is for informational purposes only. Microsoft makes no warranties, express or implied, in this summary.
  • Office 2010 for IT Pros

    1. 1. Andy O'Donald, Product Manager
    2. 2. Office 2010 Overview Performance Security Deployment
    3. 3. Information sharing is open, collaborative Consumerization: Driving New Business & User Needs Proliferation of Devices Increasingly Mobile Workforce
    4. 4. Anywhere Access Quick Viewing Basic Editing Sharing
    5. 5. Office Web AppsOffice 2010 suites Office Mobile
    6. 6. Secure connections via HTTPS and Exchange 2007 SP1 security policies Personal Information Management Connectivity settings support access points and roaming profiles Connects directly to Microsoft Lync Server Secure connection over HTTPS
    7. 7. Desktop deployment is still necessary to take full advantage of cloud services Deployment options provide choice for the right level of control & flexibility
    8. 8. Office 2010 Overview Performance Security Deployment Performance Stable Release System Requirements Application Improvements CPU & GPU Optimizations 64 Bit Considerations
    9. 9. 2.4 M comments through “Send a Smile” Over 9 million Beta users – 4x Office 2007 Over 300 Enterprise customers deployed early through TAP and RDP
    10. 10. Office XP Office 2003 Office 2007 Office 2010 Min. RAM (MB) 64 128 256 256 Min. CPU (MHz) 133 233 500 500 0 100 200 300 400 500 600
    11. 11. Word Excel PowerPoint Office 2007 0.42 0.25 0.36 Office 2010 0.29 0.19 0.19 0 0.05 0.1 0.15 0.2 0.25 0.3 0.35 0.4 0.45
    12. 12. Excel 2003 Excel 2007 Excel 2010 Recalc time (sec) 334.86 67.31 6.74 0 50 100 150 200 250 300 350 400 Excel 2003 Excel 2007 Excel 2010 Drawing chart (sec) 3.65 44.95 2.37 0 5 10 15 20 25 30 35 40 45 50
    13. 13. Basic tasks faster in 2010 than 2007 26% faster startup 32% faster download new mails 34% faster workflow by reducing pauses in read, file, act 85% of mail renders in the reading pane in under .5 seconds 94% of customers have Outlook close within 4 seconds Works with larger mailboxes Increased maximum supported file size by 2.5x (20GB to 50GB) Vastly improved ability to handle multi-gigabyte mailboxes and archive files
    14. 14. Multi Core CPU: Excel: PivotTables, Pivot Refresh, Summing, Table sorting, and Best Fit Outlook: Better multithreaded support GPU Acceleration Any DirectX 9.0c compliant GPU with 64MB of memory Direct3D API for advanced rendering PowerPoint animations, transitions, video playback, and slide previews Word smart art 3D effects and rendering Excel charting and redrawing
    15. 15. ActiveX® controls and COM add-ins created for 32-bit Office will not work VBA code may need to be rewritten MAPI applications that were developed for Outlook 2007 may need to be rewritten Default 32bit IE will not enable client side Office features, must use IE 64bit Office applications can access more than 2GB of RAM 2GB and greater excel, ppt, and word files can be opened Allows developers to “future-proof” their addins and macros
    16. 16. Office 2010 Overview Performance Security Deployment Security Security Architecture Protected Viewer Demo Information Control and Compliance Mail Retention and Policies
    17. 17. Layered Defences approachto securethe Officeapplications • Core Design tenet • • File block • File validation • IT Pro managed • Protected viewer • Isolated process • Informed user decisions • Minimize clicks • Sticky decisions • Immediate view
    18. 18. Protected Viewer
    19. 19. Enable active content Mark document as trusted Open file in protected View Perform Office File Validation Check for blocked file type Check if file is in unsafe location Check if file is trusted Open Document for editing
    20. 20. Improved document protection Helps you comply with standards User friendly retention policy controls
    21. 21. Flexible to user’s workflow Item-level retention policy Policies can be applied to user-created files Exceptions can be made Search integration Works when online and in cached mode
    22. 22. Office 2010 Overview Performance Security DeploymentDeployment Deployment Tools Deploying with App-V End User Readiness Jumpstart Proof of Concept
    23. 23. File Readiness • Scan & identify potential format deltas • Identify potential macro issues • Migrate Office files to OpenXML formats System Readiness • Inventory Office Applications • Assess hardware & OS readiness • Suggests key upgrades • Summary proposal of 2010 readiness Application Compatibly • Identify add-ins & interfaces • Tag known compatible apps • Mitigate VBA and macro code
    24. 24. App-V Sequencing • Create sequenced package with add-ins • Activation considers Image Engineering • Customize Config.xml • OS Customizations • Office Compatibility Pack Image Deployment • Light touch or No touch • Network deployment or standalone
    25. 25. Activation • KMS Server • MAK Keys • App-V Kit Group Policy • Inventory Office Applications • Assess hardware & OS readiness • Suggests key upgrades • Summary proposal of 2010 readiness Security • VBA Settings • ActiveX Security controls • Trusted Locations
    26. 26. Office 2010 requires App-V 4.6 App-V requires deployment specific sequencing
    27. 27. Planning Excitement Deployment Day Adoption Tools Enterprise Learning Framework Office.com What’s New Videos Interactive Ribbon Guides Office.com Training Content Microsoft IT Showcase Posters & Flyers Getting Started Guides Weekly Email Tips SA Benefits Home Use Program Partner Delivered Office Buzz Day MSL eLearning Courseware MSL eLearning Courseware
    28. 28. Deploy a Proof of Concept TechNet – OfficeITPro.com Learn about Software Assurance benefits you already own

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