All About Access Points in RDA


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The workshop focuses on constructing authorized access points for records under RDA, utilizing the LC/PCC Policy Statements (LCC/PCC PS). This is NOT a NACO workshop. Authorized access points for personal names, corporate bodies, conferences, and works and expressions (titles) will be covered, as will relationship designators for personal names and corporate bodies. Subject headings will not be covered.

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All About Access Points in RDA

  1. 1. All About Access Points in RDA Shana McDanold Head, Metadata Services
  2. 2. Agenda Introductions What is an access point? Personal names Corporate names Relationships Conferences Works/expressions Wrap-up 2
  3. 3. Introductions and Acknowledgements Who am I and why am I teaching this? Attendees intro Slide content credits: Library of Congress COIN PCC Standing Committee on Training 3
  4. 4. RDA Toolkit Tabs RDA – text of RDA Tools RDA element set RDA mappings (MARC-RDA; MODS-RDA) RDA record examples Workflows – can be global (public) or local Maps – Metadata Application Profiles Entity Relationship Diagrams (FRBR, FRAD, etc.) Schemas – element sets Resources AACR2 LC-PCC PS (policy statements) Other (various links) 4
  5. 5. RDA Toolkit Updates “When there is a new release for RDA Toolkit, it is made on the second Tuesday of the month. Releases typically contain updates to content and metadata, enhancements to RDA Toolkit functionality, and fixes to existing bugs.” (RDA Toolkit blog) April 22, 2014 Next: August 12, 2014, and other releases are currently scheduled for October 2014, February 2015 and April 2105 Training RDA Toolkit Essentials - FREE 5
  6. 6. What is an access point? RDA definitions: Access point: refers to a name, term, code, etc., representing a specific person, family, or corporate body. Access points include both authorized access points and variant access points. Authorized access point: refers to the standardized access point representing an entity. The authorized access point representing a person, family, or corporate body is constructed using the preferred name for the person, family, or corporate body. 6
  7. 7. So what are we doing? 7 Creating the authorized access point in the bibliographic record Focus: RDA Section 3: Recording Attributes of Person, Family, and Corporate Body Goals: Differentiation Representation – “common usage” Preferred name: refers to the name or form of name chosen to identify a person, family, or corporate body. The preferred name is also the basis for the authorized access point representing that person, family, or corporate body.
  8. 8. Personal Names RDA Chapter 9: Identifying Persons Focus: chapter 9.0 – chapter 9.3, chapter 9.19 Main elements Preferred name Name by which the person is commonly known  9.2.2 Dates (birth, death, period of activity) Include if known Additional Guidelines in Appendix F Includes instructions for non-English names, compound surnames, and non-Latin script names 8
  9. 9. Personal Names 9 Definition (RDA 8.1.2) An individual or an identity established by an individual (either alone or in collaboration with one or more other individuals) RDA 9.0 Persons include persons named in sacred scriptures or apocryphal books, fictitious and legendary persons, and real non-human entities.
  10. 10. Personal Names 10 MARC coding 100 1_, 600 10, 700 1_ $a Last name, First name Middle name $c Words/titles associated with the name $d Dates (use a – (dash) for open dates) $e Relationship designator term Examples 100 1_ $a Borges, Jorge Luis, $d 1899-1996 600 10 $a Holmes, Sherlock 700 1_ $a King, Martin Luther, $c Jr.
  11. 11. Personal Names 11 Exercise Construct the preferred personal name(s) to use based on the resource you have in hand
  12. 12. Corporate Names RDA Chapter 11: Identifying Corporate Bodies Focus: chapter 11.0 – chapter 11.4, chapters 11.6, 11.13 Main elements Preferred name name chosen to identify the corporate body; can be the name it is frequently identified as (may be different that official name) Dates (establishment, termination) Type of corporate body (if needed for clarity) 12
  13. 13. Corporate Names 13 Definition (RDA 8.1.2) An organization or group of persons and/or organizations that is identified by a particular name and that acts, or may act, as a unit. RDA 11.0 Typical examples of corporate bodies are associations, institutions, business firms, nonprofit enterprises, governments, government agencies, projects and programs, religious bodies, local church groups identified by the name of the church, and conferences. Ad hoc events (e.g., athletic contests, exhibitions, expeditions, fairs, and festivals) and vessels (e.g., ships and spacecraft) are considered to be corporate bodies.
  14. 14. Corporate Names 14 MARC coding 110 1_/2_, 610 10/20, 710 1_/2_ 1st indicator 1 = direct entry; 1st indicator 2 = subordinate entry $a Corporate name $b Subordinate unit $e Relationship designator term Examples 110 2_ $a Catholic Church. $b Archdiocese of Washington (D.C.) 110 1_ $a RAND Corporation. 110 1_ $a America’s Test Kitchen.
  15. 15. Corporate Names 15 Exercise Construct the preferred corporate name(s) to use based on the resource you have in hand
  16. 16. Relationships RDA Section 6: Recording Relationships to Persons, Families, and Corporate Bodies RDA Appendix I: Relationship Designators: Relationships between a Resource and Persons, Families, and Corporate Bodies Associated with the Resource 16
  17. 17. Relationships 17 Exercise Identify the primary relationship to the resource and apply the appropriate relationship designator
  18. 18. Conferences RDA Chapter 11: Identifying Corporate Bodies Subset of same definitions: RDA 8.1.2 and RDA 11.0 Includes meetings, events, expeditions, etc. Main elements Preferred name Dates the date or range of dates on which a conference, congress, meeting, exhibition, fair, festival, etc., was held. Location of the conference Number of the conference 18
  19. 19. Conferences 19 Special Notes RDA Omit from the name of a conference, etc., indications of its number, or year or years of convocation, etc. Apply this instruction to the name of a congress, meeting, exhibition, fair, festival, etc., and to the name of a conference, etc., treated as a subordinate body
  20. 20. Conferences 20 MARC coding 111 2_, 611 20, 711 2_ $a Meeting name $c Location of meeting $d Date of meeting $n Number of part/section/meeting $e Subordinate unit Order: 111 2_ $a $n( :$d ;$c ).$e
  21. 21. Conferences 21 Examples 111 2_ $a Encuesta nacional sobre “Percepcion sobre las victimas del terrorismo en Espana” $n (2nd :$d 2006) ICLA 2011 $d(2011 :$c Delhi, India) International Workshop on Declarative Agent Languages and Technologies $n(8th :$d 2010 ;$c Toronto, Ont.)
  22. 22. Conferences 22 Exercise Construct the preferred conference name to use based on the resource you have in hand
  23. 23. Works and Expressions RDA 6.27: Constructing Access Points to Represent Works and Expressions When do we need this? New expression of existing work (ex. Translations) Original work or a new work based on a previously existing work Parts of a work 23
  24. 24. Works and Expressions 24 MARC coding 130/730 #_ + 1st indicator = number of non-filing characters 240 1# + 2nd indicator = number of non-filing characters $a Title $k Form subheading (Selections; etc.) $l Language $n Number of part/section $p Name of part/section $f Date of work Valid entries for representing complete works ($a) by a creator: Works, Correspondence, Essays, Librettos, Lyrics, Novels, Plays, Poems, Prose works, Short stories, Speeches
  25. 25. Works and Expressions 25 Special notes Only ONE language in each $l; for expressions translated two or more languages, use a 130/240 for the primary language, and a 730 for the additional language(s) If neither is primary, put the first in the 130/240 and the additional language(s) in the 730 Base the name of the language on the form found in the current edition of MARC Code List for Languages
  26. 26. Works and Expressions 26 Examples 240 10 $a Poems. $k Selections. 240 10 $a Works. $f 2013. 240 10 $a Casa de los espiritus. $l English.
  27. 27. Works and Expressions 27 Exercise Construct the preferred name of the work Construct the preferred name of the work with language expression
  28. 28. Questions? 28
  29. 29. BONUS! 29 Cataloging History RDA Development FRBR Review
  30. 30. Cataloging brief history Early cataloging codes No “one” set for US libraries 1940s: ALA cataloging rules 1961 IFLA’s Paris Principles Cutter’s Rules for a Printed Dictionary Catalog 1967: Anglo-American Cataloging Rules (AACR) 2 versions!: North American text and a British text 1969: ISBDs (consolidated in 2007) 1978: Anglo-American Cataloging Rules Revised (AACR2) Revisions: 1988, 1998, 2002 1960s: MARC developed (Henriette Avram) Work completed 1969 US standard by 1971; international standard 1973 Several “flavors” of MARC 30
  31. 31. So why RDA? And why now? AACR2 is based on a card environment, thus it is limited by that 3x5 inch boundary RDA is designed for the web and online communication, making use of how intertwined the web is to share information From RDA 0.0 Purpose and Scope: “RDA provides a set of guidelines and instructions on formulating data to support resource discovery.” “RDA provides a comprehensive set of guidelines and instructions covering all types of content and media.” 31
  32. 32. So why RDA? And why now? RDA Objectives (RDA 0.4.2): Responsiveness to user needs Cost efficiency Flexibility Continuity RDA Principles (RDA 0.4.3) Differentiation Sufficiency Relationships Representation Accuracy Attribution Common usage or practice Uniformity 32
  33. 33. So why RDA? And why now? Specific RDA Goals Easy to use and interpret Applicable to an online, networked environment Provide effective bibliographic control for all types of media Encourage use beyond library community Compatible with other similar standards Have a logical structure based on internationally agreed-upon principles Separate content and carrier data, and separate content from display Examples – numerous and appropriate 33
  34. 34. RDA – the birth story 2005: Final update of AACR2 2002 ed. 1997: International Conference on the Principles & Future Development of AACR 2002: AACR3 development begins 2003-2007: meetings of the International Cataloguing Principles (ICP) 2005: AACR3 renamed RDA: Resource Description and Access 2006, 2007: drafts of RDA chapters and appendices 2008: first full draft of RDA 2009: delivered to the publishers 2010: first published in the RDA Toolkit 2010/2011: testing, testing 2012: re-writing by an editor, other tasks designated by U.S. Test Coordinating Committee March 31, 2013: RDA implementation! 34
  35. 35. FRBR family? Family: FRBR: Functional Requirements for Bibliographic Records FRAD: Functional Requirements for Authority Data FRSAD: Functional Requirements for Subject Authority Data Conceptual model used as the foundation for RDA FRBR: WEMI attributes/elements (resource) FRAD/FRSAD: entitles (persons, corporate bodies) and subjects (concepts) associated with the resource Focus: user tasks and relationships35
  36. 36. FRBR User Tasks Find to locate either a single entity or a set of entities as the result of a search using an attribute or relationship of the entity Identify to confirm that the entity described corresponds to the entity sought, or to distinguish between two or more entities with similar characteristics Select to choose an entity that meets the user's requirements with respect to content, physical format, etc., or to reject an entity as being inappropriate to the user's needs Obtain to acquire an entity through purchase, loan, etc., or to access an entity electronically through an online connection 36
  37. 37. FRBR Structure Group 1 (WEMI): products of intellectual of artistic endeavor Work Expression Manifestation Item Group 2: entitles responsible for Group 1 production/creation Person Corporate Body Family Group 3: subjects for works (Group1) Concept Object Event Place 37
  38. 38. 38 Work Expression Manifestation Item is realized through is embodied in is exemplified by Inherent Group 1 Relationships FRBR Structure – Group 1
  39. 39. FRBR Structure - Relationships 39 Work Expression Manifestation Item is owned by is produced by is realized by is created by Person Corporate Body Family Relationships Between Groups 1 and 2
  40. 40. An important distinction FRBR conceptual model RDA/AACR2: content standard ISBD display format/standard MARC/MARC21 communication format other communication formats: ONIX, Dublin Core 40