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WOCNext 2023
June 4-7, 2023
Abstract Submission Process
Why do I have to view this?
• The information contained in this tutorial, when applied correctly, will
increase the chance that your abstract will be accepted.
• Not following the directions makes your abstract subject to automatic
rejection. This is very avoidable!
• No ANCC Contact Hours will be provided for viewing posters in 2023
Author Information
Author Information
• ALL authors’ names must be “declared” or listed at the time of submission.
• Once the abstract is submitted, no other author names can be added.
• Only appropriate VALID and CURRENT credentials for each author should be
used.
EXAMPLE:
T. Weedledee BSN, RN, WOCN INCORRECT
T. Weedledee BSN, RN, CWOCN CORRECT!!
Author Information: Disclosures
• Every named author must complete the required disclosure question.
• In order for the abstract to be considered ready for review, each author
must have their disclosure submitted by the abstract submission deadline,
11:00 AM EST/8:00 AM PST, TUESDAY, NOVEMBER 1, 2022.
• It is the PRIMARY author’s responsibility to inform the other authors of the
requirement to complete the disclosure. Ultimately the primary author is
responsible to ensure the other authors complete the disclosure process.
Author Information:
NO ADDITIONAL AUTHORS ALLOWED AFTER SUBMISSION
All contributing authors should be listed now.
There will NOT be any opportunity to add authors later….
THIS IS THE ONLY
OPPORTUNITY
Copyrights/Patents & Attribution
• Please provide appropriate symbols and references and secure all permissions if
dealing with copyrighted material and/or patents.
• This is solely the author(s) responsibility to secure these permissions.
• The WOCN® Society has no responsibility whatsoever in securing these permissions.
• Please give credit to all references used in the development of the abstract/poster.
Oversight of reference may result in abstract/poster rejection.
• Statements should not be viewed as or considered representative of any
formal stance or position taken on any subject, issue, or product by the
WOCN® Society.
Poster Categories
Research Posters
• In this poster category, author(s) will present original research focusing on
wound, ostomy, continence, foot care or professional practice topics. Each
poster must be presented with the following heading:
1. Topic
2. Purpose/Aims/Research Question
3. Study Design/Methodology
4. Results
5. Conclusions
• Quality Improvement projects should be submitted in the practice
innovation
Practice Innovation Posters
• In this poster category, author(s) will present innovative practice
changes that demonstrate a new way to approach a problem that
pertains to wound, ostomy, continence, foot care or professional
practice. The practice innovation must be presented with the
following headings:
1. Topic/Significance to Practice
2. Purpose of the Innovation/Objectives
3. Process/Replication
4. Outcomes
• Quality improvement projects should be submitted in this category.
Case Study Posters
• In this poster category, author(s) will present THREE cases that
present a clinical challenge managed with a unique solution that
pertains to wound, ostomy, continence, or foot care. The case study
must be presented with the following headings:
1. Statement of the Clinical Problem/Challenge
2. Significance to Practice including Past Management
3. Solution/Clinical Treatment Approach
4. Outcomes
5. Conclusion
Required Elements
Required References
• Each abstracts must include 3-5 references
• References must be cited in APA format.
If you are unsure as to how to cite in APA format, please consult an internet
source such as:
• Apastyle.apa.org
• Owl.purdue.edu
• libguides.snhu.edu/apa
• https://www.mendeley.com/guides/apa-citation-guide
Required Abstract Text Elements
• Case Study Five (5) sections required:
Must include a minimum of three (3) cases
1. Statement of the Clinical
Problem/Challenge
2. Significance to Practice including Past
Management
3. Solution/Clinical Treatment Approach
4. Outcomes
5. Conclusion
• Practice Innovation Four (4) sections required
1. Topic/Significance to Practice
2. Purpose of the Innovation/Objectives
3. Process/Replication
4. Outcomes
• Research Five (5) sections required
1. Topic
2. Purpose/Aims/Research Question
3. Study Design/Method
4. Results
5. Conclusions
Poster Formats
E-Posters
• All posters will be submitted as E-posters.
• All authors will have the choice to display their poster in a traditional
paper format in the Poster Hall.
• If you choose to present your poster as only an ePoster and attend
conference in person, your poster will be displayed on a screen
shared by other authors during the “Meet the Poster Authors”
session.
• At time of acceptance, the author must declare intent to present their
work in the traditional paper format.
Tips
Tips for Writing an Abstract
Please review carefully
• Remember, the reviewers don’t know your work. Explain clearly and succinctly so its importance
and merit is understood.
• Reviewers use results or outcomes to evaluate abstracts. If your topic is more informational and
descriptive, consider submission as a journal/newsletter article or blog post.
• Abstracts should reflect COMPLETED work, not anticipated work. Missing or incomplete results
would be cause for the abstract to be rejected All work should be completed prior to abstract
submission.
• The Case Study category requires at least 3 cases, but could include more. It would be considered
RARE, to submit a one case scenario unless it is especially unique. An example would be a
condition so very rare or a solution so groundbreaking that it hasn’t been discussed before.
Tips for Writing Abstracts
• Facility/Company/Personal Names do not belong in the abstract, and
would be justification for rejection of the abstract.
• No Protected Health Information (PHI) is to appear in the abstract.
• Suggested descriptions of healthcare facilities:
“Small rural hospital in the Midwest”
“Level 1 trauma center in the Northeast USA”
“Academic hospital located in the Southwestern United States”
Tips for Writing Abstracts
• Use appropriate terms—standardization is best
• “WOC nurse” instead of “the CWOCN” or “the WOCN”
• WOCN® Society—reflects our legal name and should not be used to refer to
the nurse (see slide 3 for correct use of credentials)
• Abstracts are evaluated based on the criteria listed under “The
Review Process” section of the submission site. These criteria differ
according to the abstract category. Addressing ALL of the criteria
increases the score and the likelihood of abstract acceptance.
Tips for Writing Abstracts
• Product information should be discussed in generic terms.
• NO TRADE NAMES ALLOWED
Examples:
Moldable ostomy barrier
Silver impregnated foam dressing
Multi-layer compression system
Low Frequency Ultrasound
Negative Pressure Wound Therapy
Medications: “Ibuprofen” (appropriate) vs. “Advil”
Tips for Writing Abstracts
• Before submitting the abstract, ask someone to independently review it for
grammar, spelling, and clarity of content.
• Be concise—the abstract is an eagle’s eye overview of the work. It is the
“commercial” to make the reader understand the problem or question and it is
important. It should generate interest to learn more.
• The abstract word limit is 300 words, single spaced. This does not include title,
authors, or references.
• Do NOT wait until the last minute….anything could happen….
Computer crashes, bad weather, illness, and LIFE…..so, begin early!!
General Information
• If you are submitting an abstract, anticipate that it will be accepted, and
make arrangements for conference registration early.
• The primary author will be expected to register for the conference upon
notification of acceptance of the abstract. There is generally only 30 days
after notification to register, so be prepared to do so!!
• Registration means that the full conference fee is paid. This serves as
confirmation of your attendance to present your poster!
General Information
• E-Posters will be available for a specific period of time both before and after
the conference. Traditional posters will be displayed throughout the
conference.
• Primary authors are expected to be present at their poster during the “Meet
the Poster Authors” session.
• If you are a first-time abstract presenter, please indicate that when asked.
• If your abstract focuses on prevention, please indicate that when asked.
• Top scoring abstracts will be considered for oral presentation at the
conference. However, even if the information is presented orally, a poster
must still be displayed.
General Information
• Specific instructions on posters, including how to cite references, how to
acknowledge your agency, how to acknowledge vendor support, how to use
logos and so on, will be sent to you if your abstract is accepted for poster
presentation.
• Oral presentations will be reviewed by the Abstract Chair or designee, or the
Education Committee/Consultant. If a podium presentation invitation is
given, instructions for the process will follow.
• Oral presentations will follow ANCC rules regarding bias. Employees/owners
of ineligible companies may not present their work as an oral session for CE.
Need more help?
• The WOCN Society has a mentorship program.
• Send an email to abstractmentor@yahoo.com to sign up for a mentor.
Good luck with the submission process!!
If you have any questions, please reach out.
Carole Bauer, MSN, RN, ANP-BC, OCN, CWOCN
Abstract Chair
National Conference Planning Committee
abstracts@wocn.org
Email Subject: Abstract Question
National Office Contact:
Julianna King Williams
Jking@wocn.org
References
1. American Nursing Credentialing Center’s Standards for Integrity
and Independence in Accredited Continuing Education

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WOCNext® 2023 Abstract Instructions

  • 1. WOCNext 2023 June 4-7, 2023 Abstract Submission Process
  • 2. Why do I have to view this? • The information contained in this tutorial, when applied correctly, will increase the chance that your abstract will be accepted. • Not following the directions makes your abstract subject to automatic rejection. This is very avoidable! • No ANCC Contact Hours will be provided for viewing posters in 2023
  • 4. Author Information • ALL authors’ names must be “declared” or listed at the time of submission. • Once the abstract is submitted, no other author names can be added. • Only appropriate VALID and CURRENT credentials for each author should be used. EXAMPLE: T. Weedledee BSN, RN, WOCN INCORRECT T. Weedledee BSN, RN, CWOCN CORRECT!!
  • 5. Author Information: Disclosures • Every named author must complete the required disclosure question. • In order for the abstract to be considered ready for review, each author must have their disclosure submitted by the abstract submission deadline, 11:00 AM EST/8:00 AM PST, TUESDAY, NOVEMBER 1, 2022. • It is the PRIMARY author’s responsibility to inform the other authors of the requirement to complete the disclosure. Ultimately the primary author is responsible to ensure the other authors complete the disclosure process.
  • 6. Author Information: NO ADDITIONAL AUTHORS ALLOWED AFTER SUBMISSION All contributing authors should be listed now. There will NOT be any opportunity to add authors later…. THIS IS THE ONLY OPPORTUNITY
  • 7. Copyrights/Patents & Attribution • Please provide appropriate symbols and references and secure all permissions if dealing with copyrighted material and/or patents. • This is solely the author(s) responsibility to secure these permissions. • The WOCN® Society has no responsibility whatsoever in securing these permissions. • Please give credit to all references used in the development of the abstract/poster. Oversight of reference may result in abstract/poster rejection. • Statements should not be viewed as or considered representative of any formal stance or position taken on any subject, issue, or product by the WOCN® Society.
  • 9. Research Posters • In this poster category, author(s) will present original research focusing on wound, ostomy, continence, foot care or professional practice topics. Each poster must be presented with the following heading: 1. Topic 2. Purpose/Aims/Research Question 3. Study Design/Methodology 4. Results 5. Conclusions • Quality Improvement projects should be submitted in the practice innovation
  • 10. Practice Innovation Posters • In this poster category, author(s) will present innovative practice changes that demonstrate a new way to approach a problem that pertains to wound, ostomy, continence, foot care or professional practice. The practice innovation must be presented with the following headings: 1. Topic/Significance to Practice 2. Purpose of the Innovation/Objectives 3. Process/Replication 4. Outcomes • Quality improvement projects should be submitted in this category.
  • 11. Case Study Posters • In this poster category, author(s) will present THREE cases that present a clinical challenge managed with a unique solution that pertains to wound, ostomy, continence, or foot care. The case study must be presented with the following headings: 1. Statement of the Clinical Problem/Challenge 2. Significance to Practice including Past Management 3. Solution/Clinical Treatment Approach 4. Outcomes 5. Conclusion
  • 13. Required References • Each abstracts must include 3-5 references • References must be cited in APA format. If you are unsure as to how to cite in APA format, please consult an internet source such as: • Apastyle.apa.org • Owl.purdue.edu • libguides.snhu.edu/apa • https://www.mendeley.com/guides/apa-citation-guide
  • 14. Required Abstract Text Elements • Case Study Five (5) sections required: Must include a minimum of three (3) cases 1. Statement of the Clinical Problem/Challenge 2. Significance to Practice including Past Management 3. Solution/Clinical Treatment Approach 4. Outcomes 5. Conclusion • Practice Innovation Four (4) sections required 1. Topic/Significance to Practice 2. Purpose of the Innovation/Objectives 3. Process/Replication 4. Outcomes • Research Five (5) sections required 1. Topic 2. Purpose/Aims/Research Question 3. Study Design/Method 4. Results 5. Conclusions
  • 16. E-Posters • All posters will be submitted as E-posters. • All authors will have the choice to display their poster in a traditional paper format in the Poster Hall. • If you choose to present your poster as only an ePoster and attend conference in person, your poster will be displayed on a screen shared by other authors during the “Meet the Poster Authors” session. • At time of acceptance, the author must declare intent to present their work in the traditional paper format.
  • 17. Tips
  • 18. Tips for Writing an Abstract Please review carefully • Remember, the reviewers don’t know your work. Explain clearly and succinctly so its importance and merit is understood. • Reviewers use results or outcomes to evaluate abstracts. If your topic is more informational and descriptive, consider submission as a journal/newsletter article or blog post. • Abstracts should reflect COMPLETED work, not anticipated work. Missing or incomplete results would be cause for the abstract to be rejected All work should be completed prior to abstract submission. • The Case Study category requires at least 3 cases, but could include more. It would be considered RARE, to submit a one case scenario unless it is especially unique. An example would be a condition so very rare or a solution so groundbreaking that it hasn’t been discussed before.
  • 19. Tips for Writing Abstracts • Facility/Company/Personal Names do not belong in the abstract, and would be justification for rejection of the abstract. • No Protected Health Information (PHI) is to appear in the abstract. • Suggested descriptions of healthcare facilities: “Small rural hospital in the Midwest” “Level 1 trauma center in the Northeast USA” “Academic hospital located in the Southwestern United States”
  • 20. Tips for Writing Abstracts • Use appropriate terms—standardization is best • “WOC nurse” instead of “the CWOCN” or “the WOCN” • WOCN® Society—reflects our legal name and should not be used to refer to the nurse (see slide 3 for correct use of credentials) • Abstracts are evaluated based on the criteria listed under “The Review Process” section of the submission site. These criteria differ according to the abstract category. Addressing ALL of the criteria increases the score and the likelihood of abstract acceptance.
  • 21. Tips for Writing Abstracts • Product information should be discussed in generic terms. • NO TRADE NAMES ALLOWED Examples: Moldable ostomy barrier Silver impregnated foam dressing Multi-layer compression system Low Frequency Ultrasound Negative Pressure Wound Therapy Medications: “Ibuprofen” (appropriate) vs. “Advil”
  • 22. Tips for Writing Abstracts • Before submitting the abstract, ask someone to independently review it for grammar, spelling, and clarity of content. • Be concise—the abstract is an eagle’s eye overview of the work. It is the “commercial” to make the reader understand the problem or question and it is important. It should generate interest to learn more. • The abstract word limit is 300 words, single spaced. This does not include title, authors, or references. • Do NOT wait until the last minute….anything could happen…. Computer crashes, bad weather, illness, and LIFE…..so, begin early!!
  • 23. General Information • If you are submitting an abstract, anticipate that it will be accepted, and make arrangements for conference registration early. • The primary author will be expected to register for the conference upon notification of acceptance of the abstract. There is generally only 30 days after notification to register, so be prepared to do so!! • Registration means that the full conference fee is paid. This serves as confirmation of your attendance to present your poster!
  • 24. General Information • E-Posters will be available for a specific period of time both before and after the conference. Traditional posters will be displayed throughout the conference. • Primary authors are expected to be present at their poster during the “Meet the Poster Authors” session. • If you are a first-time abstract presenter, please indicate that when asked. • If your abstract focuses on prevention, please indicate that when asked. • Top scoring abstracts will be considered for oral presentation at the conference. However, even if the information is presented orally, a poster must still be displayed.
  • 25. General Information • Specific instructions on posters, including how to cite references, how to acknowledge your agency, how to acknowledge vendor support, how to use logos and so on, will be sent to you if your abstract is accepted for poster presentation. • Oral presentations will be reviewed by the Abstract Chair or designee, or the Education Committee/Consultant. If a podium presentation invitation is given, instructions for the process will follow. • Oral presentations will follow ANCC rules regarding bias. Employees/owners of ineligible companies may not present their work as an oral session for CE.
  • 26. Need more help? • The WOCN Society has a mentorship program. • Send an email to abstractmentor@yahoo.com to sign up for a mentor.
  • 27. Good luck with the submission process!! If you have any questions, please reach out. Carole Bauer, MSN, RN, ANP-BC, OCN, CWOCN Abstract Chair National Conference Planning Committee abstracts@wocn.org Email Subject: Abstract Question National Office Contact: Julianna King Williams Jking@wocn.org
  • 28. References 1. American Nursing Credentialing Center’s Standards for Integrity and Independence in Accredited Continuing Education