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OpenText Confidential. ©2018 All Rights Reserved. 1
What’s New in OpenText Content Suite 16 EP5
OpenText Confidential. ©2018 All Rights Reserved. 2
We are The Information Company
Enabling Intelligent and Connected Enterprises
Inspiring a new way to work
OpenText Confidential. ©2018 All Rights Reserved. 3
Connects content to
your digital business
Process productivity
• Extend content services
into business process
• High-end DM
• Repeatable collaboration
• Records management
• Archiving
User productivity
• Content creation
and retrieval
• Communication
• Ad-hoc collaboration and
sharing
• Good-enough Lifecycle
Management
Digital workplace Digital business
OpenText Confidential. ©2018 All Rights Reserved. 4
Once again, OpenText is named a Leader in the
Gartner Magic Quadrant for Content Services Platforms
This graphic was published by Gartner, Inc. as part of a larger research document and should be evaluated in the context of the entire document. The Gartner document is available upon request from OpenText. Gartner does not endorse any vendor, product or service depicted in its research publications, and does not advise technology users to select only those
vendors with the highest ratings or other designation. Gartner research publications consist of the opinions of Gartner’s research organization and should not be construed as statements of fact. Gartner disclaims all warranties, expressed or implied, with respect to this research, including any warranties of merchantability or fitness for a particular purpose.
Download the 2018 report at
www.opentext.com/campaigns/ecm/gartnermq
blogs.opentext.com/announcing-opentext-content-suite-16-ep5/
blogs.opentext.com/announcing-opentext-extended-ecm-16-ep5/
What’s new in Release 16 EP5 for
OpenText Content Suite Platform
OpenText Confidential. ©2018 All Rights Reserved. 7
What’s new in OpenText Content Suite 16 EP5?
OpenText Content Suite
is a new generation
content services
platform designed to
facilitate and manage
the flow of information
across the enterprise.
Content Suite provides
the infrastructure for
secure, dependable
management of content
throughout its lifecycle—
without compromising
usability and
productivity.
OpenText Confidential. ©2018 All Rights Reserved. 8
OpenText Content Suite 16 EP5 delivers
more business value in 3 key areas:
• More savings in total cost of
ownership with simplified installation
and cloud readiness
• Improved usability with simplified
access that enhances compliance
• Enhanced security and compliance for
privacy regulations
Content Suite 16—EP5 Highlights
OpenText Confidential. ©2018 All Rights Reserved. 9
Product enhancements
Details
OpenText Confidential. ©2018 All Rights Reserved. 10
Smart View
• Access to the
Perspectives Manager
from within Content Suite
• Wiki editing
enhancements to further
enable collaboration
• Support for standard
methods to edit
permissions on objects
• Workflow monitoring
widget provides
improved visibility into
workflows for admin and
individual use
• The Smart View is now
WCAG 2.0 AA and BITV
compliant
OpenText Confidential. ©2018 All Rights Reserved. 11
Perspectives
• Edit page command now available
for Business Administrators who
have permissions/privileges
• No longer reliant on System Administrator
for updates and changes
• Existing Perspective Manager
opened in a new browser tab
• Existing Perspective loaded
automatically
• Multilingual support
OpenText Confidential. ©2018 All Rights Reserved. 12
Wiki editing enhancements
• New floating toolbar
• Table layout changes
• Toolbar elements only visible when
working with tables
• Proper default styles for tables
• Reponsive rendering of tables
(scrollbars and fading on smaller
screens)
• Insert Content Server link
• Use standard browse or search
functionality
• No need for copy/paste of URLs
Insert Content Server link
Floating toolbar, other content
is masked
OpenText Confidential. ©2018 All Rights Reserved. 13
Edit permissions on objects
• Smart View now supports the
standard methods to change
permissions
• Add/Remove user/group
• Add/Change Owner/Owner group
• Edit Public Access
• Folders: apply to sub-items
• Simplified permission levels
available
• Members can be added to existing
groups, starting in the view
permission page
OpenText Confidential. ©2018 All Rights Reserved. 14
Workflow monitoring widget
• New Workflow monitoring widget
provides improved visibility into
workflows for admin and
individual use
• Small and Expanded views
available (same as Tracking
Widget)
OpenText Confidential. ©2018 All Rights Reserved. 15
Usability enhancements improve productivity and adoption
• Smart View is now
WCAG 2.0 AA and BITV
compliant
• Smart View adds the
ability to edit
permissions on objects,
enables multilingual
support in Perspectives,
more
• Connected Workspaces
enables users to quickly
retrieve workspaces
from Microsoft® Outlook
• Records Management
introduces a redesigned
Classifications
workspace
Smart View enhancements continue to help users make
timely, informed decisions based on visual cues.
OpenText Confidential. ©2018 All Rights Reserved. 16
Simplified install, upgrade & improved cloud readiness
• Reduce cost, time and
manual errors with
import/export of over
300 administration
settings
• Combine key installation
actions required during
upgrades with a new,
all-in-one tool
• Distributed Agent Task
Prioritization
• Up to 60% faster access
and management of
data in remote locations
even if internet
connections are lost
Whether your deployment is in the cloud or on-premises, EP5
continues to reduce the time and cost of keeping Content Suite
up-to-date so you can take advantage of new innovations, faster.
OpenText Confidential. ©2018 All Rights Reserved. 17
Redesigned user experience for system administration
• Utilize a fresh new
look with improved
messaging, easier
controls, and added
accessibility
improvements
Example:
Before—the task of filtering
auditing interests was
overwhelming
After—the streamlined user
interface delivers easier
controls and added
usability improvements
OpenText Confidential. ©2018 All Rights Reserved. 18
Enhanced security and compliance
• Protect metadata
changes from being
overwritten by
concurrent users
• Simplify eDiscovery
and Privacy search
with Pattern Matching
for numbers while
enhancing compliance
processes
Content is the backbone of the Intelligent and Connected
Enterprise. OpenText Content Suite 16 EP5 improves
security without compromising the user experience.
OpenText Confidential. ©2018 All Rights Reserved. 19
Classification workspace has improved design & efficiency
• Redesign of the
Classification workspace
for improved productivity
• Two new view options:
Browse and Search
provide more available
actions
• With the addition of
pagination, browsing very
large result sets is faster
and more efficient
OpenText Confidential. ©2018 All Rights Reserved. 20
Cloud readiness with RM Business Administrator access
• Easily assign and transfer
business administration
functions to Records
Managers
• Increase Cloud readiness
and system security with
change auditing
capabilities
OpenText Confidential. ©2018 All Rights Reserved. 21
Improving information governance with new metadata
• Valuable metadata
additions when
exporting Disposition
Results
• Display Security
Clearance name as
custom column
• Awareness of
concurrent changes to
RM metadata
Detail shows more fields available for export.
OpenText Confidential. ©2018 All Rights Reserved. 22
Enterprise Connect—enhances usability for MS Outlook
With Suggestive Filing:
• Reduce time required
to file an email in the
appropriate Content
Server folder
• Remembers the last
five Content Server
folders where emails
have been saved
• And makes them
available as target
locations whenever
saving an email from
your inbox
Suggested filing simplifies and improves critical business
processes and policy adherence by saving emails for records
management purposes directly from Microsoft Outlook.
OpenText Confidential. ©2018 All Rights Reserved. 23
Enterprise Connect—enhances usability for MS Outlook
Enhanced email filing indicators for business and compliance purposes.
OpenText Confidential. ©2018 All Rights Reserved. 24
Enterprise Connect—enhances usability for MS Outlook
Use any compatible modern browser (Edge, Chrome®, Firefox®) to launch a view.
What’s new in Release 16 EP5 for
OpenText Content Suite Add-Ons
OpenText Confidential. ©2018 All Rights Reserved. 26
Interact with Connected Workspaces via Content Server Mobile
• Connected
Workspaces go mobile
• Scan QR code to open
a Connected
Workspace
• Upload photos in
real-time
• Support for workflow
forms and
attribute editing
• Maps are now
supported in the
HTML WebReport tile
(as part of a
Workspace)
OpenText Confidential. ©2018 All Rights Reserved. 27
Content Server Syndication ensures content availability
• Ensure content
availability in
scenarios where
access is limited—
remote locations,
security barriers, lost
connection etc.
• Share knowledge
60% faster in remote
locations with new
Content Server
Syndication
• Enhance the user
experience with full
Content Server
capabilities
Remove office collaboration barriers and reduce the risks of
productivity downtime and data loss.
OpenText Confidential. ©2018 All Rights Reserved. 28
Connected Workspaces—usability enhancements
• Benefit from new
workspace bulk
creation framework
and accelerate
business workspaces
creation
• Up to 20 times faster
creation of business
workspaces
• Speed up initial loads
and bulk imports of
workspaces for new
Extended ECM
customers
OpenText Confidential. ©2018 All Rights Reserved. 29
Connected Workspaces—usability enhancements
• SmartView support for
creating workspaces
with automated
assignment of location,
including “Go to
location” feature
providing immediate,
one-click workspace
access
• Quickly retrieve
workspaces while
working in MS Outlook
to lookup contextual
information
• Easy access now
available from Content
Server administration
page
OpenText Confidential. ©2018 All Rights Reserved. 30
Connected Workspaces—usability enhancements
OpenText Confidential. ©2018 All Rights Reserved. 31
Brava! Enterprise
• Continued work
on Docker
implementation
• Accessibility
updates and
improvements to
better facilitate
inclusivity
OpenText Confidential. ©2018 All Rights Reserved. 32
Blazon Enterprise
• Implementing
a new
Publishing
Agent in order
to close the
gap towards
100% Linux
deployment
OpenText Confidential. ©2018 All Rights Reserved. 33
Ready to upgrade?
Maximize the value of your investment in
OpenText technology and take advantage of
new features and performance improvements
by staying current with the latest releases.
OpenText Confidential. ©2018 All Rights Reserved. 34
Upgrade with the Professional Services experts
De-risk
upgrade
75% fewer upgrade related issues to Customer
Support when OpenText PS manages the upgrade
Tools and
best
practices
Upgrade assessment, customization and module
review, data migration cloud or on-premises
Local
presence,
global reach
1400+ global Consultants sharing project
implementation experiences and best practices
Discuss your upgrade requirements with the OpenText PS Team
www.opentext.com/campaigns/services-upgrade-opentext-software
OpenText Confidential. ©2018 All Rights Reserved. 35
Resources, supporting material
Where to find more information
OpenText Confidential. ©2018 All Rights Reserved. 36
OpenText Content Suite 16 EP5 resources
Blogs
Content Suite 16 EP5:
https://blogs.opentext.com/announcing-opentext-content-suite-16-ep5/
NEW! Content Server Syndication:
https://blogs.opentext.com/announcing-opentext-content-server-
syndication-16-ep5/
Content Suite 16 info
https://www.opentext.com/products-and-solutions/opentext-release-
16/opentext-content-suite-16
Content Suite Platform info
https://www.opentext.com/products-and-solutions/products/enterprise-
content-management/content-management/opentext-content-suite-
platform
Ready to upgrade? www.opentext.com/campaigns/services-upgrade-opentext-software
OT Live Customer Webinars
(Upcoming and recorded)
http://www.opentext.com/events-and-webinars
OpenText Confidential. ©2018 All Rights Reserved. 37
Join the conversation
OpenText Content Services@OpenTextContent
https://www.opentext.com/products-and-solutions/opentext-release-16/opentext-content-suite-16

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What’s new in OpenText Release 16 EP5 for Content Suite

  • 1. OpenText Confidential. ©2018 All Rights Reserved. 1 What’s New in OpenText Content Suite 16 EP5
  • 2. OpenText Confidential. ©2018 All Rights Reserved. 2 We are The Information Company Enabling Intelligent and Connected Enterprises Inspiring a new way to work
  • 3. OpenText Confidential. ©2018 All Rights Reserved. 3 Connects content to your digital business Process productivity • Extend content services into business process • High-end DM • Repeatable collaboration • Records management • Archiving User productivity • Content creation and retrieval • Communication • Ad-hoc collaboration and sharing • Good-enough Lifecycle Management Digital workplace Digital business
  • 4. OpenText Confidential. ©2018 All Rights Reserved. 4 Once again, OpenText is named a Leader in the Gartner Magic Quadrant for Content Services Platforms This graphic was published by Gartner, Inc. as part of a larger research document and should be evaluated in the context of the entire document. The Gartner document is available upon request from OpenText. Gartner does not endorse any vendor, product or service depicted in its research publications, and does not advise technology users to select only those vendors with the highest ratings or other designation. Gartner research publications consist of the opinions of Gartner’s research organization and should not be construed as statements of fact. Gartner disclaims all warranties, expressed or implied, with respect to this research, including any warranties of merchantability or fitness for a particular purpose. Download the 2018 report at www.opentext.com/campaigns/ecm/gartnermq
  • 6. What’s new in Release 16 EP5 for OpenText Content Suite Platform
  • 7. OpenText Confidential. ©2018 All Rights Reserved. 7 What’s new in OpenText Content Suite 16 EP5? OpenText Content Suite is a new generation content services platform designed to facilitate and manage the flow of information across the enterprise. Content Suite provides the infrastructure for secure, dependable management of content throughout its lifecycle— without compromising usability and productivity.
  • 8. OpenText Confidential. ©2018 All Rights Reserved. 8 OpenText Content Suite 16 EP5 delivers more business value in 3 key areas: • More savings in total cost of ownership with simplified installation and cloud readiness • Improved usability with simplified access that enhances compliance • Enhanced security and compliance for privacy regulations Content Suite 16—EP5 Highlights
  • 9. OpenText Confidential. ©2018 All Rights Reserved. 9 Product enhancements Details
  • 10. OpenText Confidential. ©2018 All Rights Reserved. 10 Smart View • Access to the Perspectives Manager from within Content Suite • Wiki editing enhancements to further enable collaboration • Support for standard methods to edit permissions on objects • Workflow monitoring widget provides improved visibility into workflows for admin and individual use • The Smart View is now WCAG 2.0 AA and BITV compliant
  • 11. OpenText Confidential. ©2018 All Rights Reserved. 11 Perspectives • Edit page command now available for Business Administrators who have permissions/privileges • No longer reliant on System Administrator for updates and changes • Existing Perspective Manager opened in a new browser tab • Existing Perspective loaded automatically • Multilingual support
  • 12. OpenText Confidential. ©2018 All Rights Reserved. 12 Wiki editing enhancements • New floating toolbar • Table layout changes • Toolbar elements only visible when working with tables • Proper default styles for tables • Reponsive rendering of tables (scrollbars and fading on smaller screens) • Insert Content Server link • Use standard browse or search functionality • No need for copy/paste of URLs Insert Content Server link Floating toolbar, other content is masked
  • 13. OpenText Confidential. ©2018 All Rights Reserved. 13 Edit permissions on objects • Smart View now supports the standard methods to change permissions • Add/Remove user/group • Add/Change Owner/Owner group • Edit Public Access • Folders: apply to sub-items • Simplified permission levels available • Members can be added to existing groups, starting in the view permission page
  • 14. OpenText Confidential. ©2018 All Rights Reserved. 14 Workflow monitoring widget • New Workflow monitoring widget provides improved visibility into workflows for admin and individual use • Small and Expanded views available (same as Tracking Widget)
  • 15. OpenText Confidential. ©2018 All Rights Reserved. 15 Usability enhancements improve productivity and adoption • Smart View is now WCAG 2.0 AA and BITV compliant • Smart View adds the ability to edit permissions on objects, enables multilingual support in Perspectives, more • Connected Workspaces enables users to quickly retrieve workspaces from Microsoft® Outlook • Records Management introduces a redesigned Classifications workspace Smart View enhancements continue to help users make timely, informed decisions based on visual cues.
  • 16. OpenText Confidential. ©2018 All Rights Reserved. 16 Simplified install, upgrade & improved cloud readiness • Reduce cost, time and manual errors with import/export of over 300 administration settings • Combine key installation actions required during upgrades with a new, all-in-one tool • Distributed Agent Task Prioritization • Up to 60% faster access and management of data in remote locations even if internet connections are lost Whether your deployment is in the cloud or on-premises, EP5 continues to reduce the time and cost of keeping Content Suite up-to-date so you can take advantage of new innovations, faster.
  • 17. OpenText Confidential. ©2018 All Rights Reserved. 17 Redesigned user experience for system administration • Utilize a fresh new look with improved messaging, easier controls, and added accessibility improvements Example: Before—the task of filtering auditing interests was overwhelming After—the streamlined user interface delivers easier controls and added usability improvements
  • 18. OpenText Confidential. ©2018 All Rights Reserved. 18 Enhanced security and compliance • Protect metadata changes from being overwritten by concurrent users • Simplify eDiscovery and Privacy search with Pattern Matching for numbers while enhancing compliance processes Content is the backbone of the Intelligent and Connected Enterprise. OpenText Content Suite 16 EP5 improves security without compromising the user experience.
  • 19. OpenText Confidential. ©2018 All Rights Reserved. 19 Classification workspace has improved design & efficiency • Redesign of the Classification workspace for improved productivity • Two new view options: Browse and Search provide more available actions • With the addition of pagination, browsing very large result sets is faster and more efficient
  • 20. OpenText Confidential. ©2018 All Rights Reserved. 20 Cloud readiness with RM Business Administrator access • Easily assign and transfer business administration functions to Records Managers • Increase Cloud readiness and system security with change auditing capabilities
  • 21. OpenText Confidential. ©2018 All Rights Reserved. 21 Improving information governance with new metadata • Valuable metadata additions when exporting Disposition Results • Display Security Clearance name as custom column • Awareness of concurrent changes to RM metadata Detail shows more fields available for export.
  • 22. OpenText Confidential. ©2018 All Rights Reserved. 22 Enterprise Connect—enhances usability for MS Outlook With Suggestive Filing: • Reduce time required to file an email in the appropriate Content Server folder • Remembers the last five Content Server folders where emails have been saved • And makes them available as target locations whenever saving an email from your inbox Suggested filing simplifies and improves critical business processes and policy adherence by saving emails for records management purposes directly from Microsoft Outlook.
  • 23. OpenText Confidential. ©2018 All Rights Reserved. 23 Enterprise Connect—enhances usability for MS Outlook Enhanced email filing indicators for business and compliance purposes.
  • 24. OpenText Confidential. ©2018 All Rights Reserved. 24 Enterprise Connect—enhances usability for MS Outlook Use any compatible modern browser (Edge, Chrome®, Firefox®) to launch a view.
  • 25. What’s new in Release 16 EP5 for OpenText Content Suite Add-Ons
  • 26. OpenText Confidential. ©2018 All Rights Reserved. 26 Interact with Connected Workspaces via Content Server Mobile • Connected Workspaces go mobile • Scan QR code to open a Connected Workspace • Upload photos in real-time • Support for workflow forms and attribute editing • Maps are now supported in the HTML WebReport tile (as part of a Workspace)
  • 27. OpenText Confidential. ©2018 All Rights Reserved. 27 Content Server Syndication ensures content availability • Ensure content availability in scenarios where access is limited— remote locations, security barriers, lost connection etc. • Share knowledge 60% faster in remote locations with new Content Server Syndication • Enhance the user experience with full Content Server capabilities Remove office collaboration barriers and reduce the risks of productivity downtime and data loss.
  • 28. OpenText Confidential. ©2018 All Rights Reserved. 28 Connected Workspaces—usability enhancements • Benefit from new workspace bulk creation framework and accelerate business workspaces creation • Up to 20 times faster creation of business workspaces • Speed up initial loads and bulk imports of workspaces for new Extended ECM customers
  • 29. OpenText Confidential. ©2018 All Rights Reserved. 29 Connected Workspaces—usability enhancements • SmartView support for creating workspaces with automated assignment of location, including “Go to location” feature providing immediate, one-click workspace access • Quickly retrieve workspaces while working in MS Outlook to lookup contextual information • Easy access now available from Content Server administration page
  • 30. OpenText Confidential. ©2018 All Rights Reserved. 30 Connected Workspaces—usability enhancements
  • 31. OpenText Confidential. ©2018 All Rights Reserved. 31 Brava! Enterprise • Continued work on Docker implementation • Accessibility updates and improvements to better facilitate inclusivity
  • 32. OpenText Confidential. ©2018 All Rights Reserved. 32 Blazon Enterprise • Implementing a new Publishing Agent in order to close the gap towards 100% Linux deployment
  • 33. OpenText Confidential. ©2018 All Rights Reserved. 33 Ready to upgrade? Maximize the value of your investment in OpenText technology and take advantage of new features and performance improvements by staying current with the latest releases.
  • 34. OpenText Confidential. ©2018 All Rights Reserved. 34 Upgrade with the Professional Services experts De-risk upgrade 75% fewer upgrade related issues to Customer Support when OpenText PS manages the upgrade Tools and best practices Upgrade assessment, customization and module review, data migration cloud or on-premises Local presence, global reach 1400+ global Consultants sharing project implementation experiences and best practices Discuss your upgrade requirements with the OpenText PS Team www.opentext.com/campaigns/services-upgrade-opentext-software
  • 35. OpenText Confidential. ©2018 All Rights Reserved. 35 Resources, supporting material Where to find more information
  • 36. OpenText Confidential. ©2018 All Rights Reserved. 36 OpenText Content Suite 16 EP5 resources Blogs Content Suite 16 EP5: https://blogs.opentext.com/announcing-opentext-content-suite-16-ep5/ NEW! Content Server Syndication: https://blogs.opentext.com/announcing-opentext-content-server- syndication-16-ep5/ Content Suite 16 info https://www.opentext.com/products-and-solutions/opentext-release- 16/opentext-content-suite-16 Content Suite Platform info https://www.opentext.com/products-and-solutions/products/enterprise- content-management/content-management/opentext-content-suite- platform Ready to upgrade? www.opentext.com/campaigns/services-upgrade-opentext-software OT Live Customer Webinars (Upcoming and recorded) http://www.opentext.com/events-and-webinars
  • 37. OpenText Confidential. ©2018 All Rights Reserved. 37 Join the conversation OpenText Content Services@OpenTextContent https://www.opentext.com/products-and-solutions/opentext-release-16/opentext-content-suite-16