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What are the Essential Hotel Conference
                      Facilities
Whether a business entity wishes to hold a meeting away from its usual work place where
its management will deliberate upon strategies to improve its business or whether the
business wishes to hold a conference with its prospective clients, suppliers or associates in
order to familiarise them with the advantages of its products, it is ideal to hold such
conferences in a hotel where all necessary hotel conference facilities will be made
available. A quality hotel has the experience and the resources to be able to provide all the
essentials that are necessary to make the business conference a success. The basic hotel
conference facilities that a hotel needs to have are the following.

Conference Rooms: The prime requirement for holding a conference is a spacious
conference room that will have enough space for the number of delegates that will be
attending the conference. The room should be set up with comfortable seating arrangement
for all the delegates. The room should also have such equipment as overhead projectors,
screens, flip charts, paper, pens etc. The hotel should also provide snacks and beverages
during the breaks and lunches and dinners as well. The environment in the conference
room should be free of distractions. The hotel should have conference rooms of different
sizes so that the right size of the room can be chosen depending on the number of
delegates. Access to broadband internet using Wi-Fi is absolutely essential in this age.

Package Deals: The hotel should be able to provide a package deal to the business entity
that wishes to host the conference. Usually, businesses do not have surplus manpower
who can take on the responsibility of arranging and managing all aspects of holding a
conference such as catering services, finding the appropriate conference rooms, acquiring
the right equipment, arranging for transport of the delegates and in some cases arranging
for their overnight stay if the conference is expected to last for more than a day. As such
they prefer to choose a hotel that will take on all these headaches and offer a package deal
that would include complete conference service.

Transportation: The hotel that will be hosting the conference should provide quality
transportation services so that the delegates attending the conference are picked up and
dropped to the airport, railway station or wherever they wish to go. This will enable the
attendees to travel in style and not have to worry about how to get to the conference venue.

Impeccable Staff Service: The hotel conference facilities should include properly trained
hotel staff members who will be there to answer all questions and make all arrangements
that may be needed. They will provide proper help regarding planning and executing the
conference successfully. The business hosting the conference will merely have to provide
information regarding the type of conference it wishes to hold, number of attendees, length
of the conference, and what types of facilities will be used during the conference along with
the visions and goals of the event. The rest will be taken care of by the staff.

Quality of Dining: The hotel should be able to provide the type of dining facilities that the
business needs such as buffets, private dining room, or a la carte dining.

Environment: It is essential to have the right environment for a successful conference and
as such the hotel chosen for the conference should be able to provide proper environment
as part of the hotel conference facilities.
The Shaftesbury Hotel Collection

65-73 Shaftesbury Avenue Piccadilly, London W1D 6EX, United Kingdom

Email:reservations@theshaftesbury.co.uk
Website:http://www.theshaftesbury.co.uk/


Follow Us:

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What are the Essential Hotel Conference Facilities

  • 1. What are the Essential Hotel Conference Facilities Whether a business entity wishes to hold a meeting away from its usual work place where its management will deliberate upon strategies to improve its business or whether the business wishes to hold a conference with its prospective clients, suppliers or associates in order to familiarise them with the advantages of its products, it is ideal to hold such conferences in a hotel where all necessary hotel conference facilities will be made available. A quality hotel has the experience and the resources to be able to provide all the essentials that are necessary to make the business conference a success. The basic hotel conference facilities that a hotel needs to have are the following. Conference Rooms: The prime requirement for holding a conference is a spacious conference room that will have enough space for the number of delegates that will be attending the conference. The room should be set up with comfortable seating arrangement for all the delegates. The room should also have such equipment as overhead projectors, screens, flip charts, paper, pens etc. The hotel should also provide snacks and beverages during the breaks and lunches and dinners as well. The environment in the conference room should be free of distractions. The hotel should have conference rooms of different sizes so that the right size of the room can be chosen depending on the number of delegates. Access to broadband internet using Wi-Fi is absolutely essential in this age. Package Deals: The hotel should be able to provide a package deal to the business entity that wishes to host the conference. Usually, businesses do not have surplus manpower
  • 2. who can take on the responsibility of arranging and managing all aspects of holding a conference such as catering services, finding the appropriate conference rooms, acquiring the right equipment, arranging for transport of the delegates and in some cases arranging for their overnight stay if the conference is expected to last for more than a day. As such they prefer to choose a hotel that will take on all these headaches and offer a package deal that would include complete conference service. Transportation: The hotel that will be hosting the conference should provide quality transportation services so that the delegates attending the conference are picked up and dropped to the airport, railway station or wherever they wish to go. This will enable the attendees to travel in style and not have to worry about how to get to the conference venue. Impeccable Staff Service: The hotel conference facilities should include properly trained hotel staff members who will be there to answer all questions and make all arrangements that may be needed. They will provide proper help regarding planning and executing the conference successfully. The business hosting the conference will merely have to provide information regarding the type of conference it wishes to hold, number of attendees, length of the conference, and what types of facilities will be used during the conference along with the visions and goals of the event. The rest will be taken care of by the staff. Quality of Dining: The hotel should be able to provide the type of dining facilities that the business needs such as buffets, private dining room, or a la carte dining. Environment: It is essential to have the right environment for a successful conference and as such the hotel chosen for the conference should be able to provide proper environment as part of the hotel conference facilities.
  • 3. The Shaftesbury Hotel Collection 65-73 Shaftesbury Avenue Piccadilly, London W1D 6EX, United Kingdom Email:reservations@theshaftesbury.co.uk Website:http://www.theshaftesbury.co.uk/ Follow Us: