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ENI CBC Med Programme - Managing Authority
Regione Autonoma della Sardegna
e-Application Form
User Guide
eAF - User Guide intro
This guide takes you through the electronic application form (eAF) to submit
your project proposal under the first call for standard projects.
All relevant information and documents are available at:
http://www.enpicbcmed.eu/enicbcmed-2014-2020
2
ENI CBC Med Programme - Managing Authority
Regione Autonoma della Sardegna -
Table of contents
• Main objectives 2
• Application features 7
• Sign up and login 16
• Preliminary info 19
• Project 22
• Partnership 35
• Work packages and budget 39
• Sustainability and environment 47
• Budget 49
• Financial plan 55
• Documents 57
• Verify and submit your application 58
3
4
eAF - Main objectives
Increase overall efficiency of the selection procedure
Ensure consistency among Programme objectives, priorities, results and
indicators and project proposals
Support project compliance with the rules of the Call by including alerts,
checks, guidance etc.
Implement the Result Based Management (RBM) approach
Design
Relevance
5
Linking your project to the ENI CBC MED Programme (1/2)
How to draft your eAF
Thematic objectiveGeneral objective
Priority
ProgrammeProject
Specific objective(s)
Expected result(s)
Outputs / Activities
Work packages
Indicators
6
General
objective Priority
Specific
objective(s)
Expected
results
Outputs
Work packages
Indicators
Project Programme
Area of control
Implementation
Area of influence
Results
Activities
Linking your project to the ENI CBC MED Programme (2/2)
How to draft your eAF
Application features 1/7
7
Main Menu
User Area
Data loading tabs
Multilanguage
Button to Save
and check data
Maximum
number of
characters
accepted
Application features 2/7
8
Percentage of progress
Submenu
Data loading tabs
Button to Save
and check data
Application features 3/7
9
= HELP
Online help and info points are available to provide you with further
information / guidance
= INFO POINT
Application features 4/7
10
Multilanguage
English is set by default but you can draft your eAF in French, instead.
Make sure your eAF is entirely filled in either in English OR in French.
Application features 5/7
11
Main
Menu
A percentage showing your progresses is available for each section.
Moreover, the main menu guides you in filling in the form.
Application features 6/7
12
You can hide the main menu to have more room for data.
click to close menu
click to open menu
Application features 7/7
13
Drag the
right corner
to enlarge
the text area
The text area may be extended
• Sign up and login
• The e-AF will use your preliminary information to check compliance with the
rule “one project per priority for each organisation”
• Check KEEP database and the ENPI CBC MED library of deliverables
• Draft your summary and proceed with all details when the partnership is
defined
• Focus on your logical framework, agree on the Programme expected results to
be addressed
• Identify your outputs involving the partnership, and define your work
packages consistently
• Draft your budget
• Upload all mandatory documents
• Complete, verify and submit your application
14
How to proceed?
eAF - structure and main steps
Home page
15
Sign up
Login
Sign Up
16
The password must contain a minimum of 8 characters with at least 1 Uppercase
letter, 1 Lowercase letter and 1 Number.
Confirm registration
17
After registering to the Call, you will need to confirm your email address.
You will then need to click on the link in the email or paste it into your web browser.
Login
18
If you forget your password you can provide your email and you will get a new one.
Each proposal must be submitted by an
Applicant
The same
organisation can
participate only once
as Applicant under
each Priority
You can submit
only one project
per priority!
The section on preliminary info checks your compliance with
the rule of “one project per priority for each organization”.
Additional checks will be performed by the Managing Authority during the
eligibility verification
Preliminary info
19
Preliminary Info - Project info
20
Lead beneficiary
+
Organization
+
Applicant information
=
KEY
You can submit only one project per priority!
Save and Check to load Applicant info
Preliminary Info - Applicant Info
21
Save and Check to complete the submission of
your Preliminary Info
If the rule is not
respected, a
warning message is
displayed and a
notification email is
forwarded to the
email addresses
indicated in the
preliminary info
section
Project
22
This section includes the following project details:
– Summary
– Relevance
– Logical Framework
– Potential risks and external conditions
Project - Summary
23
Select the keywords that fit better to your project goals
(multiple selection allowed)
Project - Relevance 1/3
24
Data loading tabs
25
Include up to 5 amongst the most relevant international projects/initiatives starting
from 2012 and/or ongoing to be considered for synergies and explain how these
synergies will be implemented.
By using “Add”
each synergy will
be listed below
Project - Relevance 2/3
Multiple
selection is
allowed
26
Fill in the
remaining
fields to save
all data
Project - Relevance 3/3
27
The Logical framework allows you to define the structure of the project that will be
then detailed in the work package section.
Project - Logical Framework
28
Priority Selected in Preliminary info
Your objectives
2. Fill in Specific Objective
and Add
1. Fill in General Objective
and Save
Project - Logical Framework - Objective and results 1/3
The project must consider at least one specific objective. The maximum number of
specific objectives is 3.
29
Expected results are listed automatically according to the Priority addressed by you
project. You can create up to 4 content work packages to reach the selected
Programme expected result(s).
Project - Logical Framework - Objective and results 2/3
30
You can address one expected result with more than one work package.
Project - Logical Framework - Objective and results 3/3
Click if you
want to
Remove or
Edit
3. Add link expected result
/ work package
31
WP selected
in the
previous
step
Project - Logical Framework - Outputs
Fill in the
remaining fields
to proceed with
“add” additional
outputs
Click if
you
want
Remove
or Edit
32
Project - Logical Framework - Indicators 1/2
Expected results indicators are listed automatically according to the expected
result(s) selected in the first tab, Objective and results.
33
Project - Logical Framework - Indicators 2/2
Once indicated the Programme output indicator(s), quantify the project target
values.
1. Select at least one
Programme result indicator,
quantify your target value and
Add, if more than one
Programme result indicator is
addressed
2. Select at least one
output indicator, link
your outputs and
quantify your target
Add, if more than one output indicator is
addressed
34
Project - Logical Framework - Overview - Potential risk
In the Overview, you can visualize the summary of the main data entered.
Now you can fill in the section on Potential risk and external condition in order to
complete the Project section.
35
1. Add Partners
Partnership - Applicant/Partners 1/4
Applicant defined in Preliminary info
2. Click Edit to provide
details regarding experience
and expertise per partner
This section allows you to provide all information needed per project partner. The
Applicant info previously entered in Preliminary Info are available here.
You have to consider that:
• The minimum number of MPC organizations is 1
• The minimum number of EUMPC organizations is 1
• The maximum number of partners from the same country is 3
• The minimum number of Countries to be represented is 3 and international organizations don't
contribute to achieving this criterion
36
Partnership - Applicant/Partners 2/4
Applicant information can be changed in the Preliminary info section.
Here you can fill in additional information.
Fill in the
remaining
fields to save
and proceed
37
Partnership - Applicant/Partners 3/4
Fill out all the tabs (4.1 - 2.3.3.b - Legal representative - Contact person) and save
data.
In 2.3.3.b section you can define a maximum of 3 experiences per partner.
Uneditable.
Only for
Applicant is
defined in
Preliminary Info.
Required information are the same for all partner.
38
Partnership - Applicant/Partners 4/4
If relevant, you can include partners from adjoining regions.
It is possible to define associated partners if the project expects them. Associated are
codified with the acronym ASSO[n].
Partners are codified with
acronym PP[n].
Click if you need to
Remove or Edit.
You can’t delete the
Applicant
Work-packages and budget (part 1) 1/2
39
WP0 and WP1 menu items are always displayed.
Other WP indicated are those filling in objectives and results (Logical Framework)
section (see page 29).
WP0 PREPARATION: expenditures related
to the preparation of the proposal: only
travel and subsistence allowed for a max.
amount of 10.000 euro.
WP1-2 MANAGEMENT &
COMMUNICATION: the BEN should
identify the outputs (see the lists
available in courtesy form) before
estimating the related costs
WP3-6: the BEN should indicate the costs
needed for the outputs already chosen
when filling in the logical framework
Work-packages and budget (part 1) 2/2
40
WP0 (PREPARATION) includes the following tabs:
WP Info
WP Budget
WP Budget per cost category
WP1-6 include the following tabs:
WP Info
WP Outputs
WP Budget
WP Budget per outputs
WP Budget per cost category
WP 3-6 Outputs are first identified in the Logical Framework section. For each WP, you have to
describe the scheduled activities and the contribution of each partner to achieve the expected
output
Work-packages and budget (part 1) - WP Info
41
Define WP Coordinator and involved partners, then save.
WP Info are the same for each WP.
WP0 -> no output expected
Work-packages and budget (part 1) - WP Budget
42
Unit type list depends on the cost category provided by the WP (WP0 = Preparatory
costs).
Actions
Work-packages and budget (part 1) - WP Budget per
cost category
43
Your budget summary per partners and cost categories is available under WP Budget
per cost category section (read only).
Work-packages and budget (part 1) - WP Outputs
44
STEP 1:
Add a new output
STEP 2: Complete
all boxes and
include all
requested data and
save
STEP 3: Describe
the scheduled
activities and the
contribution of
each partner to
achieve the
expected output
Work-packages and budget (part 1) - WP Budget per
Output
45
Define a budget for each output expected.
Work-packages and budget (part 1) - Overview
46
Both output and activity overviews provide an indicative planning of key milestones and
planned activities
Sustainability
47
You can describe sustainability and impact detailing three sections
Environment
48
This section includes three checklists (A, B and C) to be considered depending on the
Priority addressed and the content of your project proposal.
A
B
C
Answer questions
Upload files
49
Budget (part 2) - WP Budget per Output
After completing these 3
sessions you will be able to
view the overall budget
Budget (part 2) - Indirect costs
50
Reminder: According to article 51 of the EC Implementing Rules 897/2014, indirect
costs shall be calculated on a flat rate up to 7% of the direct costs, excluding those
incurred in relation to the provision of infrastructure, provided that the rate is
calculated on the basis of a fair, equitable and verifiable calculation method.
Based on the percentage
selected, all values will
change accordingly
Budget (part 2) - Co-financing, source of funding and revenues 1/2
51
Reminder: Max Co-financing rate per partnership is 50%
Min Co-financing rate per partnership is 10%
Automatically, every
percent change will
calculate all other values
Budget (part 2) - Co-financing, source of funding and revenues 2/2
52
Insert all
info and
save
Budget (part 2) - 50% rule
53
Reminder: In case the financial allocation to partners from Mediterranean Partner Countries is
lower than the said minimum percentage, the difference between the minimum of 50% shall be
justified by activities implemented by the EU Applicant and/or partner/s and/or International
Organizations in the Mediterranean Partner Countries. The said budgeted direct costs shall be
indicated and justified in this budget table.
Budget (part 2) - Summary
54
The overall project budget is available per WP
Financial plan
55
The financial plan consists of a section for each partner and the totals for the project.
You can save it any time is needed.
Totals in grey are
automatically
calculated by the
eAF and are
uneditable.
56
Financial plan
Payments: Automatically
calculated on the basis of the
information previously
included as regards expected
payments per semester
Incomes: ENI funds
reported automatically
according to the % set
in the Grant Contract
Documents
57
This area consists of three tabs :
1. Upload: upload mandatory documents
2. Archive: download or remove documents uploaded in step 1/Upload tab
3. Materials: download information documents and templates
The eAF checks whether the mandatory documents have been uploaded.
Validate - Submit 1/3
58
Once the application is completed, you can validate the entered data and submit the
application form.
Validate - Submit 2/3
59
The validation feature will validate your application and return a summary of errors.
Errors are categorized into 4 categories.
The controls that run the system applies the rules described in the guidelines.
Validate - Submit 3/3
60
During submission the application will first perform the validation checks. If there are
no errors, you will be able submit your application form. Once submitted, your project
application will be uneditable, but whilst the "call for projects" remains open you may
reedit your application by converting back to draft.
Please note that Application form not submitted will be discarded
Export
61
You can export any time your application form in two electronic formats (i.e. word and
excel files).

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Userguide eni cbc

  • 1. ENI CBC Med Programme - Managing Authority Regione Autonoma della Sardegna e-Application Form User Guide
  • 2. eAF - User Guide intro This guide takes you through the electronic application form (eAF) to submit your project proposal under the first call for standard projects. All relevant information and documents are available at: http://www.enpicbcmed.eu/enicbcmed-2014-2020 2 ENI CBC Med Programme - Managing Authority Regione Autonoma della Sardegna -
  • 3. Table of contents • Main objectives 2 • Application features 7 • Sign up and login 16 • Preliminary info 19 • Project 22 • Partnership 35 • Work packages and budget 39 • Sustainability and environment 47 • Budget 49 • Financial plan 55 • Documents 57 • Verify and submit your application 58 3
  • 4. 4 eAF - Main objectives Increase overall efficiency of the selection procedure Ensure consistency among Programme objectives, priorities, results and indicators and project proposals Support project compliance with the rules of the Call by including alerts, checks, guidance etc. Implement the Result Based Management (RBM) approach
  • 5. Design Relevance 5 Linking your project to the ENI CBC MED Programme (1/2) How to draft your eAF Thematic objectiveGeneral objective Priority ProgrammeProject Specific objective(s) Expected result(s) Outputs / Activities Work packages Indicators
  • 6. 6 General objective Priority Specific objective(s) Expected results Outputs Work packages Indicators Project Programme Area of control Implementation Area of influence Results Activities Linking your project to the ENI CBC MED Programme (2/2) How to draft your eAF
  • 7. Application features 1/7 7 Main Menu User Area Data loading tabs Multilanguage Button to Save and check data Maximum number of characters accepted
  • 8. Application features 2/7 8 Percentage of progress Submenu Data loading tabs Button to Save and check data
  • 9. Application features 3/7 9 = HELP Online help and info points are available to provide you with further information / guidance = INFO POINT
  • 10. Application features 4/7 10 Multilanguage English is set by default but you can draft your eAF in French, instead. Make sure your eAF is entirely filled in either in English OR in French.
  • 11. Application features 5/7 11 Main Menu A percentage showing your progresses is available for each section. Moreover, the main menu guides you in filling in the form.
  • 12. Application features 6/7 12 You can hide the main menu to have more room for data. click to close menu click to open menu
  • 13. Application features 7/7 13 Drag the right corner to enlarge the text area The text area may be extended
  • 14. • Sign up and login • The e-AF will use your preliminary information to check compliance with the rule “one project per priority for each organisation” • Check KEEP database and the ENPI CBC MED library of deliverables • Draft your summary and proceed with all details when the partnership is defined • Focus on your logical framework, agree on the Programme expected results to be addressed • Identify your outputs involving the partnership, and define your work packages consistently • Draft your budget • Upload all mandatory documents • Complete, verify and submit your application 14 How to proceed? eAF - structure and main steps
  • 16. Sign Up 16 The password must contain a minimum of 8 characters with at least 1 Uppercase letter, 1 Lowercase letter and 1 Number.
  • 17. Confirm registration 17 After registering to the Call, you will need to confirm your email address. You will then need to click on the link in the email or paste it into your web browser.
  • 18. Login 18 If you forget your password you can provide your email and you will get a new one.
  • 19. Each proposal must be submitted by an Applicant The same organisation can participate only once as Applicant under each Priority You can submit only one project per priority! The section on preliminary info checks your compliance with the rule of “one project per priority for each organization”. Additional checks will be performed by the Managing Authority during the eligibility verification Preliminary info 19
  • 20. Preliminary Info - Project info 20 Lead beneficiary + Organization + Applicant information = KEY You can submit only one project per priority! Save and Check to load Applicant info
  • 21. Preliminary Info - Applicant Info 21 Save and Check to complete the submission of your Preliminary Info If the rule is not respected, a warning message is displayed and a notification email is forwarded to the email addresses indicated in the preliminary info section
  • 22. Project 22 This section includes the following project details: – Summary – Relevance – Logical Framework – Potential risks and external conditions
  • 23. Project - Summary 23 Select the keywords that fit better to your project goals (multiple selection allowed)
  • 24. Project - Relevance 1/3 24 Data loading tabs
  • 25. 25 Include up to 5 amongst the most relevant international projects/initiatives starting from 2012 and/or ongoing to be considered for synergies and explain how these synergies will be implemented. By using “Add” each synergy will be listed below Project - Relevance 2/3 Multiple selection is allowed
  • 26. 26 Fill in the remaining fields to save all data Project - Relevance 3/3
  • 27. 27 The Logical framework allows you to define the structure of the project that will be then detailed in the work package section. Project - Logical Framework
  • 28. 28 Priority Selected in Preliminary info Your objectives 2. Fill in Specific Objective and Add 1. Fill in General Objective and Save Project - Logical Framework - Objective and results 1/3 The project must consider at least one specific objective. The maximum number of specific objectives is 3.
  • 29. 29 Expected results are listed automatically according to the Priority addressed by you project. You can create up to 4 content work packages to reach the selected Programme expected result(s). Project - Logical Framework - Objective and results 2/3
  • 30. 30 You can address one expected result with more than one work package. Project - Logical Framework - Objective and results 3/3 Click if you want to Remove or Edit 3. Add link expected result / work package
  • 31. 31 WP selected in the previous step Project - Logical Framework - Outputs Fill in the remaining fields to proceed with “add” additional outputs Click if you want Remove or Edit
  • 32. 32 Project - Logical Framework - Indicators 1/2 Expected results indicators are listed automatically according to the expected result(s) selected in the first tab, Objective and results.
  • 33. 33 Project - Logical Framework - Indicators 2/2 Once indicated the Programme output indicator(s), quantify the project target values. 1. Select at least one Programme result indicator, quantify your target value and Add, if more than one Programme result indicator is addressed 2. Select at least one output indicator, link your outputs and quantify your target Add, if more than one output indicator is addressed
  • 34. 34 Project - Logical Framework - Overview - Potential risk In the Overview, you can visualize the summary of the main data entered. Now you can fill in the section on Potential risk and external condition in order to complete the Project section.
  • 35. 35 1. Add Partners Partnership - Applicant/Partners 1/4 Applicant defined in Preliminary info 2. Click Edit to provide details regarding experience and expertise per partner This section allows you to provide all information needed per project partner. The Applicant info previously entered in Preliminary Info are available here. You have to consider that: • The minimum number of MPC organizations is 1 • The minimum number of EUMPC organizations is 1 • The maximum number of partners from the same country is 3 • The minimum number of Countries to be represented is 3 and international organizations don't contribute to achieving this criterion
  • 36. 36 Partnership - Applicant/Partners 2/4 Applicant information can be changed in the Preliminary info section. Here you can fill in additional information. Fill in the remaining fields to save and proceed
  • 37. 37 Partnership - Applicant/Partners 3/4 Fill out all the tabs (4.1 - 2.3.3.b - Legal representative - Contact person) and save data. In 2.3.3.b section you can define a maximum of 3 experiences per partner. Uneditable. Only for Applicant is defined in Preliminary Info. Required information are the same for all partner.
  • 38. 38 Partnership - Applicant/Partners 4/4 If relevant, you can include partners from adjoining regions. It is possible to define associated partners if the project expects them. Associated are codified with the acronym ASSO[n]. Partners are codified with acronym PP[n]. Click if you need to Remove or Edit. You can’t delete the Applicant
  • 39. Work-packages and budget (part 1) 1/2 39 WP0 and WP1 menu items are always displayed. Other WP indicated are those filling in objectives and results (Logical Framework) section (see page 29). WP0 PREPARATION: expenditures related to the preparation of the proposal: only travel and subsistence allowed for a max. amount of 10.000 euro. WP1-2 MANAGEMENT & COMMUNICATION: the BEN should identify the outputs (see the lists available in courtesy form) before estimating the related costs WP3-6: the BEN should indicate the costs needed for the outputs already chosen when filling in the logical framework
  • 40. Work-packages and budget (part 1) 2/2 40 WP0 (PREPARATION) includes the following tabs: WP Info WP Budget WP Budget per cost category WP1-6 include the following tabs: WP Info WP Outputs WP Budget WP Budget per outputs WP Budget per cost category WP 3-6 Outputs are first identified in the Logical Framework section. For each WP, you have to describe the scheduled activities and the contribution of each partner to achieve the expected output
  • 41. Work-packages and budget (part 1) - WP Info 41 Define WP Coordinator and involved partners, then save. WP Info are the same for each WP. WP0 -> no output expected
  • 42. Work-packages and budget (part 1) - WP Budget 42 Unit type list depends on the cost category provided by the WP (WP0 = Preparatory costs). Actions
  • 43. Work-packages and budget (part 1) - WP Budget per cost category 43 Your budget summary per partners and cost categories is available under WP Budget per cost category section (read only).
  • 44. Work-packages and budget (part 1) - WP Outputs 44 STEP 1: Add a new output STEP 2: Complete all boxes and include all requested data and save STEP 3: Describe the scheduled activities and the contribution of each partner to achieve the expected output
  • 45. Work-packages and budget (part 1) - WP Budget per Output 45 Define a budget for each output expected.
  • 46. Work-packages and budget (part 1) - Overview 46 Both output and activity overviews provide an indicative planning of key milestones and planned activities
  • 47. Sustainability 47 You can describe sustainability and impact detailing three sections
  • 48. Environment 48 This section includes three checklists (A, B and C) to be considered depending on the Priority addressed and the content of your project proposal. A B C Answer questions Upload files
  • 49. 49 Budget (part 2) - WP Budget per Output After completing these 3 sessions you will be able to view the overall budget
  • 50. Budget (part 2) - Indirect costs 50 Reminder: According to article 51 of the EC Implementing Rules 897/2014, indirect costs shall be calculated on a flat rate up to 7% of the direct costs, excluding those incurred in relation to the provision of infrastructure, provided that the rate is calculated on the basis of a fair, equitable and verifiable calculation method. Based on the percentage selected, all values will change accordingly
  • 51. Budget (part 2) - Co-financing, source of funding and revenues 1/2 51 Reminder: Max Co-financing rate per partnership is 50% Min Co-financing rate per partnership is 10% Automatically, every percent change will calculate all other values
  • 52. Budget (part 2) - Co-financing, source of funding and revenues 2/2 52 Insert all info and save
  • 53. Budget (part 2) - 50% rule 53 Reminder: In case the financial allocation to partners from Mediterranean Partner Countries is lower than the said minimum percentage, the difference between the minimum of 50% shall be justified by activities implemented by the EU Applicant and/or partner/s and/or International Organizations in the Mediterranean Partner Countries. The said budgeted direct costs shall be indicated and justified in this budget table.
  • 54. Budget (part 2) - Summary 54 The overall project budget is available per WP
  • 55. Financial plan 55 The financial plan consists of a section for each partner and the totals for the project. You can save it any time is needed. Totals in grey are automatically calculated by the eAF and are uneditable.
  • 56. 56 Financial plan Payments: Automatically calculated on the basis of the information previously included as regards expected payments per semester Incomes: ENI funds reported automatically according to the % set in the Grant Contract
  • 57. Documents 57 This area consists of three tabs : 1. Upload: upload mandatory documents 2. Archive: download or remove documents uploaded in step 1/Upload tab 3. Materials: download information documents and templates The eAF checks whether the mandatory documents have been uploaded.
  • 58. Validate - Submit 1/3 58 Once the application is completed, you can validate the entered data and submit the application form.
  • 59. Validate - Submit 2/3 59 The validation feature will validate your application and return a summary of errors. Errors are categorized into 4 categories. The controls that run the system applies the rules described in the guidelines.
  • 60. Validate - Submit 3/3 60 During submission the application will first perform the validation checks. If there are no errors, you will be able submit your application form. Once submitted, your project application will be uneditable, but whilst the "call for projects" remains open you may reedit your application by converting back to draft. Please note that Application form not submitted will be discarded
  • 61. Export 61 You can export any time your application form in two electronic formats (i.e. word and excel files).