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Texas Rangers to the Rescue:
turning your VLE into an exam
centre
Sven Gladines & Herwig Stulens
KU Leuven - Belgium
Overview
2
• Introduction
• What's this presentation about?
• Why a Blackboard exam setup?
• Requirements instructor & student view
• Under the hood
• Live demo
Texas Rangers
3
Sven Gladines
• KU Leuven since 2008
• Software architect
• Java developer
o B2 development
o SIS/Campus integration
Herwig Stulens
• KU Leuven since 2008
• Business consultant
(customer support Bb & QMP)
Texas Rangers
4
KU Leuven & Toledo
5
• Self-hosted since 2001
• Learn April 2014 release
• 10 app-server (RHEL 6/HP)
• 2 CPU / 48 GB RAM
• 1 DB-server (Oracle/HP)
• 4 CPU
• Storage
• SAN / NetApp cluster
• Netscaler
KU Leuven & Toledo
6
• 6.5 (Java) developers
• 3.5 Bb-customer support
• 1 MOOC @ edX
(e-psychology)
• KU Leuven Association
• 1 university
• ±13 colleges
• + adult/evening education
• 38K active courses
• 9K active community’s
• 121K "active" users
Toledo
Exams
Advanced
System
Change the interface
and the behaviour of your
Blackboard system for
specific use cases (mobile,
exams,...)
7
High Level - How it works?
8
1. Create a new entrance to your Bb-system, f.i. x.blackboard
2. Associate a specific CSS & javascript (js) with this entrance
All x.blackboard pages will have their own stylesheet and
specific behaviour
(For more details, see further "Under the hood")
Example 1
9
Netscaler
url:
• The same environment
• Different requirements
• Different layout (CSS)
• Different behaviour (js)
https://blackboard.kuleuven.be
Example 2
10
Netscaler
• The same environment
• Different requirements
• Different layout (CSS)
• Different behaviour (js)
url: https://m.blackboard.kuleuven.be
Example 3
11
Netscaler
• The same environment
• Different requirements
• Different layout (CSS)
• Different behaviour (js)
url: https://x.blackboard.kuleuven.be
Background - Why an exam setup?
12
• In Belgium, an instructor organises exams him/herself
Online or traditional is instructor's choice
• General trend towards (automatically scored) online exams
Why?
• Reuse of formative test material
• Growing number of legal disputes
( shift to less questionable multiple choice-tests)
• Student still has access to course material, personal CMS
space, file exchange (group), collaborate, …
• "Accidents" with course setup: test feedback, my grades,
material remains available after exam, backup, ...
• Hard to inform everybody about possible pitfalls
• Standard Bb offers too many features
Online?
Alright, let's use
our Blackboard Possible problems
13
Requirements
student side
In the context of online
examinations, which changes
are necessary?
(cfr. standard Bb-functionality)
14
1. Extremely large top bar, brightly coloured with clear
indication of student name, number and picture.
(important for authentication & for proctor surveillance)
Portal page
15
2. Only 1 module is present: My Exams
i.e. list of x-courses with available membership (mostly only 1)
(for closed exams, all student memberships are set to unavailable)
Portal page
16
(x-course = exam course)
3. Disclaimer:
• avoid "unintended" access to an exam
• inform student about logging
• inform how to finalize?
(Accepting the disclaimer , generates a course entry record;
see further in "under the hood")
4. Bilingual instructions
& warnings
Entry to the exam
17
5. Entry point = Read me first instructions
The x-course
6. Simplified interface:
• no tabs
• no logout button
• ...
18
7. Make an official submission
Finalize
19
8. After submission, the x-course membership
becomes unavailable student no longer
has access to the x-course
Finalize
9. Submission receipt
is mailed
20
Requirements
instructor side
21
In the context of online
examinations, which changes
are necessary?
(cfr. standard Bb-functionality)
Requirements instructor side
22
1. Specific documentation focussed on online examination:
• preparations to do beforehand
• preferred test settings
• decimal/thousand separator
• testing with the preview user
• backup scenario
• ...
• Instructors have an extra module to create x-courses
• All x-courses are based on a highly tuned template course
Simplify
23
All the documentation is part of
the x-course
What to do before, during and after the exam?
Info about the student point of view…
Simplify
24
Requirements instructor side
25
2. Make it easier, hide all unnecessary tools:
no fora, no wiki's...
There are only 2 tools available: contacts and groups, no
my grades, no email...
Simplify
Only 4 buttons to add
content
26
Requirements instructor side
27
3. Make it safer:
• tweak test settings
o no force completion
o no self-assessment options...
• assignment behavior (turn off Crocodoc)
• availability grade center columns, turn off my grades tool, ...
Why exclude Crocodoc service?
• hard to exclude (pc room)
• university policy about distribution of exam material
Assignments
28
Requirements instructor side
29
4. Enhance tracking: keep a finger on the pulse with an online
dashboard:
• status
• (multiple) start time(s)
• end time
• (multiple) IP address(es)
• other Bb-sessions?
• exam progress (in development)
• group membership
30
Under the hood
31
The address bar
32
SIMPLE URL, but distinguished from VLE
• VLE:
• blackboard.kuleuven.be
• Exam:
• x.blackboard.kuleuven.be
• Add DNS entry
• Add new host to HTTPS CERTIFICATE
url: https://x.blackboard.kuleuven.be
Login
33
SEPARATE LOGIN
SHIBBOLETH CONFIGURATION
• Add "application"
• application bound to "x." hostname
login
LOOK & FEEL
34
? SPECIFIC LOOK & FEEL
Blackboard Learn’s "Brands & Themes"
• CREATE BRAND
• Bind it to hostname "x.blackboard.kuleuven.be"
• CREATE THEME
• Assign theme to brand
• theme.css
• theme.js
login
• SPECIFIC COLOR PALETTE
• High(er) contrast
• Soft Colors
• SIMPLE INTERFACE
• Simple widgets
• Reduce "cognitive overhead" : hide stuff that isn’t needed
• VISIBLE INTERFACE (Surveilling)
• Very large top bar
• Large names and account ID
• Picture (via B2, Bb avatar not used)
THEME.CSS
35
THEME.JS
36
• FURTHER REDUCE COMPLEXITY
• Hide unnecessary elements : Remove from DOM tree
• SUPPORT REQUIREMENTS FOR ENVIRONMENT
• Show disclaimer upon entry ("I have read and understood")
• Inject "Finalize"-button in x-course menu
• Blocking of certain URL’s
• …
• To use this, we altered Blackboard’s page template
• Inject reference to theme.js in HTML <head> tag
PORTAL PAGE
37
PORTAL PAGE PER "ENVIRONMENT"
• LOADBALANCER (NETSCALER) REDIRECT RULES
If x.blackboard.kuleuven.be and not logged in, then:
• redirect to: /webapps/portal/…/tabs/tabAction?tab_tab_group_id=_313_1
If m.blackboard.kuleuven.be and not logged in, then:
• Redirect to /webapps/portal/…/tabs/tabAction?tab_tab_group_id=_230_1
PORTAL PAGE EXAMS
38
EXTREMELY SIMPLE PORTAL PAGE
• 1 module for students ("My Exams")
• 2 modules for instructors ("My Exams" & "Create New Exam")
• Portal page depending on "environment"
• Blackboard’s TAB GROUP & TAB
• MODULES
• "My Exams" for everyone
• "Create New Exam" only for specific institution role "xcourse-admin"
PROCTORING & TRACKING
39
? ENABLE TRACKING & PROCTORING
• Timing: start time, end time
• IP address
• Access to learning environment
• Student progress
• WEB SERVICE (BUILDING BLOCK)
• Collect data & log events
• DASHBOARD
• Visualize data at a glance
AND MORE …
40
? SUPPORT SPECIFIC REQUIREMENTS
• Send confirmation email upon finalisation
• Automatically block access upon finalisation
• Make x-course unavailable when last student has finished
• Simplify access control for proctors
• …
• WEB SERVICE
• Business logic & feed back to dashboard
• DASHBOARD
• Dynamic buttons for block/allow
WEB SERVICE
41
REST
DB
Java
• Building block
• JAVA 7
• Third party libraries: Spring, Hibernate, …
• Blackboard API’s
• Toledo dependencies: utility libraries, API’s …
• 2 DB tables
• Tracking data
• Events log
• REST API
• AJAX (get/post/put)
• JSON objects
• Decoupling: web frontend - Java backend
• Built with Maven 2
DASHBOARD
42
Javascript
Ajax
HTML
• Building Block
• HTML 5
• Twitter Bootstrap (Web GUI framework)
• Awesome Font (fonts & icons)
• Javascript
• jQuery
• Underscore.js (JS utilities)
• Backbone.js (Ajax framework)
• Marionette.js
• Moment.js ( date/time )
• Noty ( notifications )
• Built with GRUNT
43
Time for demo
1. Surf to:
http://bit.ly/1Oe21AM
(change name of demo user & submit)
2. Next go to:
toledo.kuleuven.be/english/exam
(wait a few seconds and continue)
44
Questions?
please go ahead
or
send us an email at toledo@kuleuven.be
45

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Texas Rangers to the rescue: turning your VLE into an exam centre

  • 1. Texas Rangers to the Rescue: turning your VLE into an exam centre Sven Gladines & Herwig Stulens KU Leuven - Belgium
  • 2. Overview 2 • Introduction • What's this presentation about? • Why a Blackboard exam setup? • Requirements instructor & student view • Under the hood • Live demo
  • 3. Texas Rangers 3 Sven Gladines • KU Leuven since 2008 • Software architect • Java developer o B2 development o SIS/Campus integration
  • 4. Herwig Stulens • KU Leuven since 2008 • Business consultant (customer support Bb & QMP) Texas Rangers 4
  • 5. KU Leuven & Toledo 5 • Self-hosted since 2001 • Learn April 2014 release • 10 app-server (RHEL 6/HP) • 2 CPU / 48 GB RAM • 1 DB-server (Oracle/HP) • 4 CPU • Storage • SAN / NetApp cluster • Netscaler
  • 6. KU Leuven & Toledo 6 • 6.5 (Java) developers • 3.5 Bb-customer support • 1 MOOC @ edX (e-psychology) • KU Leuven Association • 1 university • ±13 colleges • + adult/evening education • 38K active courses • 9K active community’s • 121K "active" users
  • 7. Toledo Exams Advanced System Change the interface and the behaviour of your Blackboard system for specific use cases (mobile, exams,...) 7
  • 8. High Level - How it works? 8 1. Create a new entrance to your Bb-system, f.i. x.blackboard 2. Associate a specific CSS & javascript (js) with this entrance All x.blackboard pages will have their own stylesheet and specific behaviour (For more details, see further "Under the hood")
  • 9. Example 1 9 Netscaler url: • The same environment • Different requirements • Different layout (CSS) • Different behaviour (js) https://blackboard.kuleuven.be
  • 10. Example 2 10 Netscaler • The same environment • Different requirements • Different layout (CSS) • Different behaviour (js) url: https://m.blackboard.kuleuven.be
  • 11. Example 3 11 Netscaler • The same environment • Different requirements • Different layout (CSS) • Different behaviour (js) url: https://x.blackboard.kuleuven.be
  • 12. Background - Why an exam setup? 12 • In Belgium, an instructor organises exams him/herself Online or traditional is instructor's choice • General trend towards (automatically scored) online exams Why? • Reuse of formative test material • Growing number of legal disputes ( shift to less questionable multiple choice-tests)
  • 13. • Student still has access to course material, personal CMS space, file exchange (group), collaborate, … • "Accidents" with course setup: test feedback, my grades, material remains available after exam, backup, ... • Hard to inform everybody about possible pitfalls • Standard Bb offers too many features Online? Alright, let's use our Blackboard Possible problems 13
  • 14. Requirements student side In the context of online examinations, which changes are necessary? (cfr. standard Bb-functionality) 14
  • 15. 1. Extremely large top bar, brightly coloured with clear indication of student name, number and picture. (important for authentication & for proctor surveillance) Portal page 15
  • 16. 2. Only 1 module is present: My Exams i.e. list of x-courses with available membership (mostly only 1) (for closed exams, all student memberships are set to unavailable) Portal page 16 (x-course = exam course)
  • 17. 3. Disclaimer: • avoid "unintended" access to an exam • inform student about logging • inform how to finalize? (Accepting the disclaimer , generates a course entry record; see further in "under the hood") 4. Bilingual instructions & warnings Entry to the exam 17
  • 18. 5. Entry point = Read me first instructions The x-course 6. Simplified interface: • no tabs • no logout button • ... 18
  • 19. 7. Make an official submission Finalize 19
  • 20. 8. After submission, the x-course membership becomes unavailable student no longer has access to the x-course Finalize 9. Submission receipt is mailed 20
  • 21. Requirements instructor side 21 In the context of online examinations, which changes are necessary? (cfr. standard Bb-functionality)
  • 22. Requirements instructor side 22 1. Specific documentation focussed on online examination: • preparations to do beforehand • preferred test settings • decimal/thousand separator • testing with the preview user • backup scenario • ...
  • 23. • Instructors have an extra module to create x-courses • All x-courses are based on a highly tuned template course Simplify 23
  • 24. All the documentation is part of the x-course What to do before, during and after the exam? Info about the student point of view… Simplify 24
  • 25. Requirements instructor side 25 2. Make it easier, hide all unnecessary tools: no fora, no wiki's...
  • 26. There are only 2 tools available: contacts and groups, no my grades, no email... Simplify Only 4 buttons to add content 26
  • 27. Requirements instructor side 27 3. Make it safer: • tweak test settings o no force completion o no self-assessment options... • assignment behavior (turn off Crocodoc) • availability grade center columns, turn off my grades tool, ...
  • 28. Why exclude Crocodoc service? • hard to exclude (pc room) • university policy about distribution of exam material Assignments 28
  • 29. Requirements instructor side 29 4. Enhance tracking: keep a finger on the pulse with an online dashboard: • status • (multiple) start time(s) • end time • (multiple) IP address(es) • other Bb-sessions? • exam progress (in development) • group membership
  • 30. 30
  • 32. The address bar 32 SIMPLE URL, but distinguished from VLE • VLE: • blackboard.kuleuven.be • Exam: • x.blackboard.kuleuven.be • Add DNS entry • Add new host to HTTPS CERTIFICATE url: https://x.blackboard.kuleuven.be
  • 33. Login 33 SEPARATE LOGIN SHIBBOLETH CONFIGURATION • Add "application" • application bound to "x." hostname login
  • 34. LOOK & FEEL 34 ? SPECIFIC LOOK & FEEL Blackboard Learn’s "Brands & Themes" • CREATE BRAND • Bind it to hostname "x.blackboard.kuleuven.be" • CREATE THEME • Assign theme to brand • theme.css • theme.js login
  • 35. • SPECIFIC COLOR PALETTE • High(er) contrast • Soft Colors • SIMPLE INTERFACE • Simple widgets • Reduce "cognitive overhead" : hide stuff that isn’t needed • VISIBLE INTERFACE (Surveilling) • Very large top bar • Large names and account ID • Picture (via B2, Bb avatar not used) THEME.CSS 35
  • 36. THEME.JS 36 • FURTHER REDUCE COMPLEXITY • Hide unnecessary elements : Remove from DOM tree • SUPPORT REQUIREMENTS FOR ENVIRONMENT • Show disclaimer upon entry ("I have read and understood") • Inject "Finalize"-button in x-course menu • Blocking of certain URL’s • … • To use this, we altered Blackboard’s page template • Inject reference to theme.js in HTML <head> tag
  • 37. PORTAL PAGE 37 PORTAL PAGE PER "ENVIRONMENT" • LOADBALANCER (NETSCALER) REDIRECT RULES If x.blackboard.kuleuven.be and not logged in, then: • redirect to: /webapps/portal/…/tabs/tabAction?tab_tab_group_id=_313_1 If m.blackboard.kuleuven.be and not logged in, then: • Redirect to /webapps/portal/…/tabs/tabAction?tab_tab_group_id=_230_1
  • 38. PORTAL PAGE EXAMS 38 EXTREMELY SIMPLE PORTAL PAGE • 1 module for students ("My Exams") • 2 modules for instructors ("My Exams" & "Create New Exam") • Portal page depending on "environment" • Blackboard’s TAB GROUP & TAB • MODULES • "My Exams" for everyone • "Create New Exam" only for specific institution role "xcourse-admin"
  • 39. PROCTORING & TRACKING 39 ? ENABLE TRACKING & PROCTORING • Timing: start time, end time • IP address • Access to learning environment • Student progress • WEB SERVICE (BUILDING BLOCK) • Collect data & log events • DASHBOARD • Visualize data at a glance
  • 40. AND MORE … 40 ? SUPPORT SPECIFIC REQUIREMENTS • Send confirmation email upon finalisation • Automatically block access upon finalisation • Make x-course unavailable when last student has finished • Simplify access control for proctors • … • WEB SERVICE • Business logic & feed back to dashboard • DASHBOARD • Dynamic buttons for block/allow
  • 41. WEB SERVICE 41 REST DB Java • Building block • JAVA 7 • Third party libraries: Spring, Hibernate, … • Blackboard API’s • Toledo dependencies: utility libraries, API’s … • 2 DB tables • Tracking data • Events log • REST API • AJAX (get/post/put) • JSON objects • Decoupling: web frontend - Java backend • Built with Maven 2
  • 42. DASHBOARD 42 Javascript Ajax HTML • Building Block • HTML 5 • Twitter Bootstrap (Web GUI framework) • Awesome Font (fonts & icons) • Javascript • jQuery • Underscore.js (JS utilities) • Backbone.js (Ajax framework) • Marionette.js • Moment.js ( date/time ) • Noty ( notifications ) • Built with GRUNT
  • 43. 43 Time for demo 1. Surf to: http://bit.ly/1Oe21AM (change name of demo user & submit) 2. Next go to: toledo.kuleuven.be/english/exam (wait a few seconds and continue)
  • 44. 44 Questions? please go ahead or send us an email at toledo@kuleuven.be
  • 45. 45