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Setting up a new
Faculty Library of Arts &
Philosophy
Saskia Scheltjens
Faculty of Arts & Philosophy, Ghent University
www.twitter.com/saschel
www.slideshare.net/saschel
Faculty of Arts & Philosophy
Cycling for Libraries 2013
the ‘Open Library’ unconference – 23/06/2013
Librarian?
‘I connect things’
223/06/2013
Cycling for Libraries 2013 - Ghent
#cyc4lib
Or as Vika Zafrin put it this wonderful online publication:
3
http://mediacommons.futureofthebook.org/alt-ac/pieces/whats-librarian
23/06/2013
Cycling for Libraries 2013 - Ghent
#cyc4lib
4#XDH12
RijksmuseumResearchLibrary-PicturebyCandidaHofer
23/06/2013
Cycling for Libraries 2013 - Ghent
#cyc4lib
5
http://en.wikipedia.org/wiki/File:TraBla_2.jpg
Faculty of Arts & Philosophy UGent
23/06/2013
Cycling for Libraries 2013 - Ghent
#cyc4lib
Grand Library Reorganisation
623/06/2013
Cycling for Libraries 2013 - Ghent
#cyc4lib
UNIVERSITY WIDE
Report Bjørnshauge ‘The Network’ (2004)
Greater (cost) efficiency
Integration of digital collections
Network of libraries (+350!)
 Co-ordinated distributed model
 Distribution of tasks
central library vs faculty libraries
 Action plan & timing
723/06/2013
Cycling for Libraries 2013 - Ghent
#cyc4lib
Mission Central University Library
• Digital Library
• Network co-ordination
• Heritage collection / Repository
• Working environment
Mission Faculty Library
Support current research
and education in the faculty
with relevant collections and
innovative services
Rep
8
http://en.wikipedia.org/wiki/File:Gent_Boekentoren3.JPG
23/06/2013
Cycling for Libraries 2013 - Ghent
#cyc4lib
FACULTY LEVEL Arts & Philosophy
BEFORE 2008
• 49 departmental libraries
• 222 locations
• 670.000 volumes
• registration rate of only 52%
• different opening hours/rules/procedures/policies
• demotivated staff
 BAD BAD BAD BAD visitation reports ....
9
http://www.flickr.com/ph
otos/faclibflw/sets/
23/06/2013
Cycling for Libraries 2013 - Ghent
#cyc4lib
FACULTY LEVEL Arts & Philosophy
2009 – 2015 : REORGANISATION
• INFRASTRUCTURE renovation
• Professionalising and activation (new) STAFF
• Centralising and rationalising COLLECTIONS and FUNDING
• Developing new WORKFLOWS
• Improve existing SERVICES & develop new ones that are relevant to
research & education
RESULT
• 8.070 sq m new library space
• 853 working & learning places
• 420.000 volumes in open stacks (80%), 250.000 volumes in closed stacks
• registration rate: 100%
• new library team
• budget infrastructure: 9.810.000 €
1023/06/2013
Cycling for Libraries 2013 - Ghent
#cyc4lib
1118/02/2011 Collectiebeleid Wetenschappelijke Bibliotheken
Phase 01 Literature, Near East and library
administration
ca. 2.400 m²
ca. 3.560 lm open stack book collection
>> in use: 17 february 2012
Phase 02 Art, Philosophy & History
ca. 2.370 m²
ca. 3.965 lm open stack book collection
>> move: january 2014
>>in use: february 2014
Phase 03 Linguistics, Languages & Cultures,
Archeology
ca. 3.300 m²
ca. 4.470 lm open stack book collection
>> move: august-september 2014
(tentative)
>> in use : september 2014 (tentative)
2012
2014
2015
New Faculty Library Arts & Philosophy UGent
UGent - DGFB
23/06/2013
Cycling for Libraries 2013 - Ghent
#cyc4lib
12
Situation 2008 - Arts & Philosophy Faculty UGent
Pieter Pauwels – 3DColors = 20 departments with an incorporated library
23/06/2013
Cycling for Libraries 2013 - Ghent
#cyc4lib
13
Situation 2015 - Arts & Philosophy Faculty UGent
red = departments blue = libraries brown = central services & teaching space
PieterPauwels–3D
23/06/2013
Cycling for Libraries 2013 - Ghent
#cyc4lib
14
http://www.beeldbank.ugent.be/fotoalbums/24
Opening Faculty Library Arts & Philosophy UGent
Phase 1 : 17 february 2012
23/06/2013
Cycling for Libraries 2013 - Ghent
#cyc4lib
Classic Library
1523/06/2013
Cycling for Libraries 2013 - Ghent
#cyc4lib
Classic 20th century Library
1623/06/2013
Cycling for Libraries 2013 - Ghent
#cyc4lib
But the REAL challenge
is this
1723/06/2013
Cycling for Libraries 2013 - Ghent
#cyc4lib
18
UGent Ledeganck
Bibliotheek
Botanisch
Instituut, 1883
http://www.beeldbank.ugent.be/
fotoalbums/universiteitsarchief
19th
century
23/06/2013
Cycling for Libraries 2013 - Ghent
#cyc4lib
19
UGent Blandijn
Bibliotheek
Middeleeuwse
Geschiedenis,
2008
http://www.flickr.com/photos/fac
libflw/3931462838/in/set-
72157622402994568
20th
century
23/06/2013
Cycling for Libraries 2013 - Ghent
#cyc4lib
20
InQBate,
University Library
of Sussex, 2008
http://www.designinglibraries.org.uk
21st
century
23/06/2013
Cycling for Libraries 2013 - Ghent
#cyc4lib
We need to develop a
21st century library
as an open & networked
development platform !
2123/06/2013
Cycling for Libraries 2013 - Ghent
#cyc4lib
HOW?
2223/06/2013
Cycling for Libraries 2013 - Ghent
#cyc4lib
Possible future developments
of 21st century academic libraries
• OPEN (digital) collections
• Most print collections to CLOSED stacks
• Networked services and collections
• Broader usergroups
• New business models
2323/06/2013
Cycling for Libraries 2013 - Ghent
#cyc4lib
but to begin with
in Arts & Philosophy UGent
2423/06/2013
Cycling for Libraries 2013 - Ghent
#cyc4lib
25
http://www.slideshare.net/saschel/presentatie-ss-
barcampantwerpen20100911def
http://www.slideshare.net/saschel/presentatie-
neutrale-seminarieruimtes-datasalon5-20100618
23/06/2013
Cycling for Libraries 2013 - Ghent
#cyc4lib
26
UGent - DGFB
Library Lab UGent
23/06/2013
Cycling for Libraries 2013 - Ghent
#cyc4lib
=
• 2 highly equiped spaces IN the faculty library
• for faculty staff and students
• to work with digital collections, tools and services
• find expert help (technical & project management)
• digital training and instructions
• so as to collaborate on innovative projects
• in current research and education
TIMING : start 2nd phase Faculty Library in February 2014
27
Library Lab UGent
23/06/2013
Cycling for Libraries 2013 - Ghent
#cyc4lib
this is far from new
28
etc ...
23/06/2013
Cycling for Libraries 2013 - Ghent
#cyc4lib
At the moment
Talking / meeting / planning …..
about co-operation with like minded people
within (and outside) the faculty to set this up
2923/06/2013
Cycling for Libraries 2013 - Ghent
#cyc4lib
But since august 2012
there is already …
3023/06/2013
Cycling for Libraries 2013 - Ghent
#cyc4lib
3111/10/2012 #XDH12
We organised
some fun things already ….
3223/06/2013
Cycling for Libraries 2013 - Ghent
#cyc4lib
3323/06/2013
Cycling for Libraries 2013 - Ghent
#cyc4lib
And we are applying
for this as well ….
3423/06/2013
Cycling for Libraries 2013 - Ghent
#cyc4lib
35
Digital Research Infrastructure for the Arts and Humanities
(DARIAH)
23/06/2013
Cycling for Libraries 2013 - Ghent
#cyc4lib
If this project gets funded
we start BIG
If not
we will start small
3623/06/2013
Cycling for Libraries 2013 - Ghent
#cyc4lib
But co-operation,
either way,
is crucial
3723/06/2013
Cycling for Libraries 2013 - Ghent
#cyc4lib
… with people in the faculty
but also with the help of the
central University Library
3823/06/2013
Cycling for Libraries 2013 - Ghent
#cyc4lib
University Library
• Approx. 3 million volumes in a landmark building by Henry Van de Velde
• Large renovation project (2012-2017)
• New underground depot
39
http://www.boekentoren.be/boekentoren_mo
d2.aspx?url=ondergrondsdepot_NL
23/06/2013
Cycling for Libraries 2013 - Ghent
#cyc4lib
My hope is
that in UGent
in the future there will be
more formalised places
in co-operation with libraries
where we can forge innovative work
around research and educational projects
with an open vision and an eye for sustainability
4023/06/2013
Cycling for Libraries 2013 - Ghent
#cyc4lib
Questions?
4123/06/2013
Cycling for Libraries 2013 - Ghent
#cyc4lib
Co-operation? Remarks? Let’s work together!
Saskia Scheltjens
Universiteit Gent
Faculteit Letteren & Wijsbegeerte
B - 9000 Gent
T + 32 (0)9 331 33 75
saskiascheltjens (skype id)
@saschel (twitter id)
http://www.flw.ugent.be/bibliotheek
42

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