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BRAINSTORMING SESSION BRIEF
NGONE NGEH
Chapter Meeting, 4th October 2014, Douala, Hotel Vallee des Princes, 10h-13h
VISION
• “Worldwide, organizations will
embrace, value, and utilize project
management and attribute their
success to it.”
• “Establish the PMI Cameroon Chapter as
the reference for Project Management
in Cameroon and positively influence
the economic environment.”
• “The official launching ceremony will
lay a solid foundation for the
achievement of the PMI-Cameroon
vision.”
Chapter Meeting, 4th October 2014, Douala, Hotel Vallee des Princes, 10h-13h
STRATEGIC OBJECTIVES
1- Be known by all Project Management stakeholders in Cameroun:
PMI members, Project professionals, Companies, Training providers,
Universities & colleges (with PM curricula), authorities.
2- Show the value of PM & Chapter in particular for each
segment of target: Companies, Public sector, Government,
Academic, Communities: Have a key actor presently working
in this field.
3- Get sponsorships / establish partnerships onsite:
Propose promotional sponsor packages for companies.
4- Sell services: register members, sell PMI books &
gadgets.
Chapter Meeting, 4th October 2014, Douala, Hotel Vallee des Princes, 10h-13h
G☺ALS
DRILL IN:
BRAINSTORMING
PRIORITIZATION TECHNIQUES
TEAMWORK
DETERMINE:
SCOPE: Optimal mix of activities
KPIs: Outputs, Success criteria
STAKEHOLDERS: Main groups & key persons
TIME: Month (early/mid/late) & duration
RESOURCES: HR, Financing, Venue, Equipm.
COST: # Gests, key budget lines, estimates
Chapter Meeting, 4th October 2014, Douala, Hotel Vallee des Princes, 10h-13h
JUSTIFICATION
Chapter Meeting, 4th October 2014, Douala, Hotel Vallee des Princes, 10h-13h
TIMING, DISPOSITION & ROLES
STAGE BRIEFING
PAIR BRAIN-
STORMING
TEAM WORK RESTITUTION
TIME
[MINUTES]
5 10 20 10
DISP. PLENARY IN PAIRS TEAMS OF 7 PLENARY
TIMING & DISPOSITION
ROLES
ALL PARTICIPANTS PROVIDE THE SOLUTIONS
EARLY VOLUNTEERS LEAD THE TEAMS
FACILITATOR GUIDES THE SESSION
Chapter Meeting, 4th October 2014, Douala, Hotel Vallee des Princes, 10h-13h
METHODOLOGY
BRIEFING • Briefing on purpose & methodology
• Short Q/A session
PAIRING
• Reception of work papers & pairing
• Quiet-time intensive brainstorming
• Free-for-both brainstorming
TEAMING
• Specialty Team-lead & Scribe identif.
• Round-robin ideas collection
• Free-for-all enhancements
• Prioritization (Nominal, Delphi, Voting)
RESTITUTING
• Specialty teams present:
• Top-5 to top-10 ideas
Chapter Meeting, 4th October 2014, Douala, Hotel Vallee des Princes, 10h-13h
ANNEX1: BRAINSTORMING
MERITS
 GENERATES MANY IDEAS ON TOPIC.
 PROMOTES FREE FLOW OF IDEAS &
STIMULATES CREATIVITY.
APPROACH
1. IDENTIFY SESSION LEADER/FACILITATOR & SCRIBE/PRESENTER.
2. INTRODUCE SESSION TOPIC.
3. BEGIN BRAINSTORMING - STRUCTURED OR UNSTRUCTURED.
4. RECORD ALL IDEAS (SO THE LIST IS VISIBLE TO GROUP IF POSSIBLE).
5. CONTINUE UNTIL INPUT DIMINISHES OR BECOMES REPETITIVE.
6. COMBINE SIMILAR IDEAS AND REFINE THE LIST.
7. USE ANOTHER TECHNIQUES TO SORT, CATEGORIZE & PRIORITIZE.
Chapter Meeting, 4th October 2014, Douala, Hotel Vallee des Princes, 10h-13h
ANNEX2: NOMINAL GROUP RANKING
MERITS
 FOR TEAMS WITH LONG LISTS OF ITEMS.
 USES MULTI-VOTING TECHNIQUE TO ESTABLISH RANKING.
APPROACH
1. GENERATE LIST OF IDEAS USING BRAINSTORMING OR OTHER METHOD.
2. ASSIGN INDIVIDUAL PREFERENCES TO EACH IDEA AS FOLLOWS.
FOR X=14 IDEAS, ASSIGN “X” (i.e. 14) TO FAVORITE IDEA & "1" TO LEAST FAVORITE.
3. SUM THE INDIVIDUAL RANKING ORDER SCORES FOR EACH IDEA.
4. SORT THE LIST BY SCORE IN DESCENDING ORDER.
5. REVIEW ANY SIGNIFICANT VARIANCES IN INDIVIDUAL RANKINGS.
Chapter Meeting, 4th October 2014, Douala, Hotel Vallee des Princes, 10h-13h
ANNEX3: DELPHI NARROWING TECHNIQUE
MERITS
 FAST SOLUTION FOR TEAMS WITH LONG LISTS OF IDEAS.
 MULTI-VOTING TECHNIQUE TO NARROW LIST TO PREFERENCE IDEAS.
APPROACH
1. GENERATE LIST OF IDEAS USING BRAINSTORMING OR OTHER METHOD.
2. PICK INDIVIDUAL PREFERRECES USING THE FOLLOWING GUIDELINES:
• 15 - 25 ideas: 5 Choices
• 10 - 15 ideas: 4 Choices
• 5 - 10 ideas: 3 Choices
3. CONSOLIDATE CHOSEN SOLUTIONS INTO A COMBINED MASTER LIST.
4. SUM THE NUMBER OF RESPONSES FOR EACH IDEA ON THE LIST.
5. CIRCLE/RANK SOLUTIONS HAVING STRONGEST SUPPORT INDICATIONS.
Chapter Meeting, 4th October 2014, Douala, Hotel Vallee des Princes, 10h-13h
RANK
INPUTS TOOLS & TECHNIQUES OUTPUTS
NAME Ω NAME Ω NAME Ω
1 OPA 38 Expert Judgement 28Project Doc. Updates 32
2 EEF 27 Meetings 17PM-Plan Updates 18
3 PM-Plan 23 Analytical Techniques 7 Change Requests 16
4 Risk Register 11 Reserve Analysis 5 OPA Updates 14
5 Work Performance Data 9 Grp Decision-Making Techn. 4 Work Performance Info 9
6 Project Charter 8 Communication Methods 3 EEF Updates 2
7 Schedule Mgt Plan 7 Information Mgt Systems 3
8 Stakeholder Register 7 Interpersonal Skills 3
9 Requirements Documentat. 6 Leads & Lags 3
10 Scope Baseline 5 Project Mgt Software 3
ANNEX4: TOP-10 PMBOK[V5] ITTOs
Chapter Meeting, 4th October 2014, Douala, Hotel Vallee des Princes, 10h-13h
ANNEX5: SAMPLE WORKPAPER
SCOPE: Optimal mix of activities to gather momentum for vision PRIORITY
1
2
3
4
5
…
…
34
35
36
37
38
39
40
EXCEPTIONS WITH ONLY 20 LINES
 TIME: Optimal timing: Month [early, middle or late] & duration of ceremony.
 RESOURCES: Venue & Equipment.
Chapter Meeting, 4th October 2014, Douala, Hotel Vallee des Princes, 10h-13h
Chapter Meeting, 4th October 2014, Douala, Hotel Vallee des Princes, 10h-13h

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PMI Cameroon Chapter October 4th 2014 : Brainstorming session

  • 1. BRAINSTORMING SESSION BRIEF NGONE NGEH Chapter Meeting, 4th October 2014, Douala, Hotel Vallee des Princes, 10h-13h
  • 2. VISION • “Worldwide, organizations will embrace, value, and utilize project management and attribute their success to it.” • “Establish the PMI Cameroon Chapter as the reference for Project Management in Cameroon and positively influence the economic environment.” • “The official launching ceremony will lay a solid foundation for the achievement of the PMI-Cameroon vision.” Chapter Meeting, 4th October 2014, Douala, Hotel Vallee des Princes, 10h-13h
  • 3. STRATEGIC OBJECTIVES 1- Be known by all Project Management stakeholders in Cameroun: PMI members, Project professionals, Companies, Training providers, Universities & colleges (with PM curricula), authorities. 2- Show the value of PM & Chapter in particular for each segment of target: Companies, Public sector, Government, Academic, Communities: Have a key actor presently working in this field. 3- Get sponsorships / establish partnerships onsite: Propose promotional sponsor packages for companies. 4- Sell services: register members, sell PMI books & gadgets. Chapter Meeting, 4th October 2014, Douala, Hotel Vallee des Princes, 10h-13h
  • 4. G☺ALS DRILL IN: BRAINSTORMING PRIORITIZATION TECHNIQUES TEAMWORK DETERMINE: SCOPE: Optimal mix of activities KPIs: Outputs, Success criteria STAKEHOLDERS: Main groups & key persons TIME: Month (early/mid/late) & duration RESOURCES: HR, Financing, Venue, Equipm. COST: # Gests, key budget lines, estimates Chapter Meeting, 4th October 2014, Douala, Hotel Vallee des Princes, 10h-13h
  • 5. JUSTIFICATION Chapter Meeting, 4th October 2014, Douala, Hotel Vallee des Princes, 10h-13h
  • 6. TIMING, DISPOSITION & ROLES STAGE BRIEFING PAIR BRAIN- STORMING TEAM WORK RESTITUTION TIME [MINUTES] 5 10 20 10 DISP. PLENARY IN PAIRS TEAMS OF 7 PLENARY TIMING & DISPOSITION ROLES ALL PARTICIPANTS PROVIDE THE SOLUTIONS EARLY VOLUNTEERS LEAD THE TEAMS FACILITATOR GUIDES THE SESSION Chapter Meeting, 4th October 2014, Douala, Hotel Vallee des Princes, 10h-13h
  • 7. METHODOLOGY BRIEFING • Briefing on purpose & methodology • Short Q/A session PAIRING • Reception of work papers & pairing • Quiet-time intensive brainstorming • Free-for-both brainstorming TEAMING • Specialty Team-lead & Scribe identif. • Round-robin ideas collection • Free-for-all enhancements • Prioritization (Nominal, Delphi, Voting) RESTITUTING • Specialty teams present: • Top-5 to top-10 ideas Chapter Meeting, 4th October 2014, Douala, Hotel Vallee des Princes, 10h-13h
  • 8. ANNEX1: BRAINSTORMING MERITS  GENERATES MANY IDEAS ON TOPIC.  PROMOTES FREE FLOW OF IDEAS & STIMULATES CREATIVITY. APPROACH 1. IDENTIFY SESSION LEADER/FACILITATOR & SCRIBE/PRESENTER. 2. INTRODUCE SESSION TOPIC. 3. BEGIN BRAINSTORMING - STRUCTURED OR UNSTRUCTURED. 4. RECORD ALL IDEAS (SO THE LIST IS VISIBLE TO GROUP IF POSSIBLE). 5. CONTINUE UNTIL INPUT DIMINISHES OR BECOMES REPETITIVE. 6. COMBINE SIMILAR IDEAS AND REFINE THE LIST. 7. USE ANOTHER TECHNIQUES TO SORT, CATEGORIZE & PRIORITIZE. Chapter Meeting, 4th October 2014, Douala, Hotel Vallee des Princes, 10h-13h
  • 9. ANNEX2: NOMINAL GROUP RANKING MERITS  FOR TEAMS WITH LONG LISTS OF ITEMS.  USES MULTI-VOTING TECHNIQUE TO ESTABLISH RANKING. APPROACH 1. GENERATE LIST OF IDEAS USING BRAINSTORMING OR OTHER METHOD. 2. ASSIGN INDIVIDUAL PREFERENCES TO EACH IDEA AS FOLLOWS. FOR X=14 IDEAS, ASSIGN “X” (i.e. 14) TO FAVORITE IDEA & "1" TO LEAST FAVORITE. 3. SUM THE INDIVIDUAL RANKING ORDER SCORES FOR EACH IDEA. 4. SORT THE LIST BY SCORE IN DESCENDING ORDER. 5. REVIEW ANY SIGNIFICANT VARIANCES IN INDIVIDUAL RANKINGS. Chapter Meeting, 4th October 2014, Douala, Hotel Vallee des Princes, 10h-13h
  • 10. ANNEX3: DELPHI NARROWING TECHNIQUE MERITS  FAST SOLUTION FOR TEAMS WITH LONG LISTS OF IDEAS.  MULTI-VOTING TECHNIQUE TO NARROW LIST TO PREFERENCE IDEAS. APPROACH 1. GENERATE LIST OF IDEAS USING BRAINSTORMING OR OTHER METHOD. 2. PICK INDIVIDUAL PREFERRECES USING THE FOLLOWING GUIDELINES: • 15 - 25 ideas: 5 Choices • 10 - 15 ideas: 4 Choices • 5 - 10 ideas: 3 Choices 3. CONSOLIDATE CHOSEN SOLUTIONS INTO A COMBINED MASTER LIST. 4. SUM THE NUMBER OF RESPONSES FOR EACH IDEA ON THE LIST. 5. CIRCLE/RANK SOLUTIONS HAVING STRONGEST SUPPORT INDICATIONS. Chapter Meeting, 4th October 2014, Douala, Hotel Vallee des Princes, 10h-13h
  • 11. RANK INPUTS TOOLS & TECHNIQUES OUTPUTS NAME Ω NAME Ω NAME Ω 1 OPA 38 Expert Judgement 28Project Doc. Updates 32 2 EEF 27 Meetings 17PM-Plan Updates 18 3 PM-Plan 23 Analytical Techniques 7 Change Requests 16 4 Risk Register 11 Reserve Analysis 5 OPA Updates 14 5 Work Performance Data 9 Grp Decision-Making Techn. 4 Work Performance Info 9 6 Project Charter 8 Communication Methods 3 EEF Updates 2 7 Schedule Mgt Plan 7 Information Mgt Systems 3 8 Stakeholder Register 7 Interpersonal Skills 3 9 Requirements Documentat. 6 Leads & Lags 3 10 Scope Baseline 5 Project Mgt Software 3 ANNEX4: TOP-10 PMBOK[V5] ITTOs Chapter Meeting, 4th October 2014, Douala, Hotel Vallee des Princes, 10h-13h
  • 12. ANNEX5: SAMPLE WORKPAPER SCOPE: Optimal mix of activities to gather momentum for vision PRIORITY 1 2 3 4 5 … … 34 35 36 37 38 39 40 EXCEPTIONS WITH ONLY 20 LINES  TIME: Optimal timing: Month [early, middle or late] & duration of ceremony.  RESOURCES: Venue & Equipment. Chapter Meeting, 4th October 2014, Douala, Hotel Vallee des Princes, 10h-13h
  • 13. Chapter Meeting, 4th October 2014, Douala, Hotel Vallee des Princes, 10h-13h