Planning for nursing service

A Presentation of:
Planning for NURSING
SERVICE

Life's Lesson No. 2
A little bird was flying south for the
winter.
It was so cold the bird froze and fell to
the ground into a large field.

While he was lying there, a cow came by
and dropped some dung on him.

As the frozen bird lay there in the pile
of cow dung, he began to realize how

He lay there all warm and happy, and
soon began to sing for joy.
A passing cat heard the bird singing
and came to investigate.
Following the sound, the cat discovered
the bird under the pile of cow
dung, and promptly dug him out and
ate him.
Moral of the story:
(1) Not everyone who shits on you is your
enemy.
(2) Not everyone who gets you out of shit is
your friend.

THE FIRST STEP IN TIME MANAGEMENT IS TO;
A. TAKE A BREAK AND ENERGIZE WITH HIGH CARBOHYDRATES
B. COMPLETE THE MOST DIFFICULT TASK FIRST
C. ALLOW A PERIOD OF TIME FOR PLANNING AND PRIORITIZING
D. DELEGATE ALL UNPLEASANT TASK

BOARD QUESTION

ALL BUT WHICH OF THE FOLLOWING IS NOT INCLUDED DURING THE
PROCESS OF PLANNING?
A. FORECAST ESTIMATE FUTURE
B. PREPARES THE BUDGET
C. SET ORGANIZATIONAL STRUCTURE
D. DEVELOP AND SCHEDULE PROGRAMS

BOARD QUESTION

PLANNING is defined as pre-determined a course of
action order to arrive at a desired result. It is a continuous
process of assessing, establishing goals and
objectives, implementing and evaluating them, and subjecting
these to change as a new facts are known. While planning is
largely conceptual, its results are clearly visible.

Planning Defined
Refers to a process beginning with
objectives, defining strategies policies
and detailed plans to achieve them;
achieving an organization to implement
decision, and include a review of
performance and feedback to
introduce a new planning style.

Is deciding in advance what to
do, how to do it, when to do it and
who do it.

Board Question
Planning is defined as pre-determining a course of action
in order to arrive at a desired results. Nurse Lea knows
that among the following principle is always based on;
A. Vision, mission, philosophy and clearly defined
objectives of the organization
B. Planning is a continuous process. Provision for proper
analysis would indicate a revision or flexibility
C. Planning utilize all available resources. Planning should
be realistic, focused and time bounded
D. Projected plans must be documented for proper
dissemination to all concerned for implementation and
evaluation.

Importance of Planning
 Planning leads to the achievement of goals and objectives
 Planning gives meaning to work.
 Planning provides for effective use of available resources and
facilities
 Planning helps in coping with crises (disaster plans)
 Planning is cost effective
 Planning is based on past and future activities
 Planning leads to the realization of the need to change
 Planning provides the basis for control
 Planning is necessary for effective control

Board Question
Many nurse managers fails to plan effectively. Which of
the following best explains the above situation?
1. Lack the knowledge of the philosophy, goals and
objectives of the agency
2. Lacks the significance of the planning process
3. Do not know how to manage their time
4. Lack the confidence in formulating plans or fear about
the unwanted changes
A. 1,2,3 only B. 2,3 and 4
C. None of these D. 1,2,3,4

nursing managers who learns to PLAN
will aim for maximum utilization of all
resources –
money, supplies, equipment, and
personnel.

Characteristics of a Good Plan
 Be precise with clearly-worded
objectives, including desired results and
methods for evaluation
 Be guided by policies and/or procedures
affecting the planned action
 Indicate priorities
 Develop action that are flexible and realistic in
terms of personnel, equipment, facilities and
time
 Develop a logical sequence of activities
 Pervade the whole organization

The management level that is solely directed
towards setting the organizational goals policies
and scope of responsibility of over all
management of the organization?

A. Leader of the group
B. Top management
C. Middle management
D. First level management

The top management is comprised of the following
except;

A. Hospital Director
B. Chief Nurse
C. Nursing Supervisor
D. Director of Nursing Service

Scope of Planning
• Top Management ( Nursing Directors, Chief Nurses, Directors of Nursing &
their assistants)
- Set the over-all goals and policies of the organization.
- Scope of responsibility is the over-all management of the organization.

• Middle Management ( Nursing Supervisors)
-Direct the activities that actually implement the broad operating policies
such as staffing and delivery of services to the units headed by the Senior
or head Nurses.
- Formulation of policies, rules and regulations, methods and procedures for
personnel for intermediate level planning for ongoing activities and
projects are done in coordination with top management and those in the
lower level.

• Lower or first level management (Head Nurses or Senior Nurses (including
Charge Nurses or team leaders)
- do the daily schedules, or weekly plans for the administration of direct
patient care in their respective units

Administrator
Top

Middle Supervisors

First Line Head Nurses/ Senior Nurses

Staff Nurses / Nursing
Operating Level
Attendant

4 -Types of Planner:
 Reactive-planning occurs after a problem
exists, done in response to a crisis, lead to hasty
decisions and mistakes.
 Inactivist- consider status quo, spend a great deal of
energy preventing change and maintaining conformity
 Preactive-utilize technology to accelerate
change, future oriented
 Proactice/interactive-consider the
past, present, and future, and attempt to plan the
future of their organization rather than react to
it, dynamic and adaptive to the environment

Types of Planning
• Strategic/Long range-
forecasts the future success of an org. by matching and
aligning all its capabilities with its external opportunities
(Marquis & Huston,2006).

• Tactical/Short-term

“Health for all in the hand of the People in the year
2022” is an example of?
A. Vision
B. Mission
C. Goal
D. Philosophy

“A learning institution of integrated professional health
care with values of love, care and compassion
dedicated to the service of the individual, family and
community” this is an example of?

A. Vision
B. Mission
C. Goal
D. Objectives

The College of Nursing is committed to:
• Produce a professionally health care provider with caring, responsible
creative and critical thinking generalist.
• Promote relevant research and community service.
• Develop a person who assumes responsibilities for personal and
professional growth, and responsible to global concerns.
• Includes ethico-legal, moral and spiritual values.
The above statement is a clear example of;
A. Vision
B. Mission
C. Goal
D. Philosophy

After finishing the course, graduate are expected to;
 Perform the following competencies of a fully functioning health care provider
 Safe and quality care
 Management of resources and environment
 Health education
 Legal responsibility
 Ethico-legal responsibility
 Personal and professional development
 Quality improvement
 Research
 Records management
 Communication
 Collaboration and teamwork
This is an example of;
A. Vision
B. Mission
C. Goal
D. Objectives

The College of Nursing and Health Allied Sciences (CoN-AHS) shall give birth
to a well-rounded Nursing, Midwifery and Allied Health
graduates, because this Institution view its involvement and commitment
to our students far beyond their graduation.
The above statement deficts;
A. Vision
B. Mission
C. Goal
D. Philosophy

Elements of Planning
I. Forecasting- helps the managers looks into the future and
decide in advance where the agency would like to be and what
is to be done in order to get there. Is the science of predicting
future outcomes. Forecast and estimate provide the bases for
planning.
II. Setting the VMG Philosophy and the Objectives:
• Vision- statement outlines the organization’s future role and
functions. It gives the agency something to strive for.
Describes the path that the Company will take in the coming
years. It clearly defines the goals that are set out to achieve.
Why the company is in business; What company strives to
accomplish, Where are they going.

Sample Vision Statement:
The Medical Center envisions itself to become a Center of
Excellence providing holistic approach to health care services.
As a Center of Wellness, the services provided shall enables
the people to improve their health and increase control over it.

 Mission outlines the agency's reason for existing, who the
targets clients are and what services will be provided.
“Why are we doing this? Brings out purpose, motives, and
intention”

Sample Mission Statement:
The Medical Center as a public, tertiary hospital is so
maintained as the people’s partner and improved to provide
accessible, quality, cost
effective, preventive, promotive, curative, rehabilitative health
care services to the public, especially the destitute.

• Philosophy it is a statement of beliefs and values that directs
one’s life or one’s practice. A written statement of the
philosophy explains the beliefs that shapes how the mission or
purpose will be achieved

Sample Philosophy Statement:
The medical Center is guided by the following beliefs:
1. The hospital is committed to assume a vital role in health
promotion, disease prevention, curative, rehabilitative and primary
health care.
2. The clients are the reason for the hospital’s existence
 Goals and Objectives differ in that goals are more general
and they cover a broad area.
 On the other hand, Objectives tends to be more specific. They
are actions committed through which an organization’s
missions and purpose will be achieved.(results)

Sample Philosophy Statement:
Goal: To provide the best possible health care services to its
clients in a high quality setting conductive to attaining its vision
as a center of wellness and a standard medical center

Objectives:
• To establish an organized governing body
• To provide the best quality, accessible and cost effective health
to all its clients.
• To strengthen…
• To provide…
• To exapnd…

Elements of Planning
III. Developing the Scheduling Programs

Time Management
Time Management – is a technique for
allocation of one’s time through the
setting of goals, assigning priorities,
identifying and eliminating time wastes
and use of managerial techniques to reach
goals efficiently.

“Work SMARTER, not
HARDER”
How Do you Manage your Time???
Planning anticipates the problem
Tasks to be accomplished should be done in sequence
and should be prioritized to importance
Setting deadlines in one’s work and adhering to them is
excellent
Delegates permits a manager to take authority for
decision making

Activities Under Developing
and Scheduling Program
Time Management is a technique for
allocation of one’s time through the setting of
goals, assigning priorities, identifying and eliminating
time wastes and use of managerial techniques to
reach goals efficiently.

Budget is the annual operating plan, a financial
“road map” and plan which serves as an estimate of
future cost and a plan for utilization of
manpower, material and other resources to cover
capital projects in the operating program.
Is simply a plan for future activities expressed
operational as well as financial or monetary terms.

Board Question
When completing a daily list, the nurse must
remember that a list should;
A.Should be structured with little variability
B. Should not be changed, so that time is not
wasted
C.Must be flexible
D.Should include all items that need to be
completed

Board Question
The most effective way to manage a large task
is to:
A. Not stop until entire task is completed
B. Delegate the task to someone else
C. Break it down into smaller more manageable
pieces
D. Put it off until you have adequate time

Board Question
Nurse play an integral role in
development, implementation and evaluation of a
unit or department budget in a nursing
organization. An operational budget accounts for;
A. The purchase of minor and major equipment
B. Construction and renovations
C. Income and expenses associated with daily activity
in an organization
D. Applications of new technology to patient with
chronic disorder.

Different Kinds of Budget
 Revenue Budget summarizes the income
which management expects to generate during
the planning period.
 Expense Budget describes the expected
activity in operational and financial terms for a
given period of time.
 Capital Budget outlines the programmed
acquisitions, disposals and improvements in an
institution’s physical capacity

Different Kinds of Budget
 Operating Budgets these budgets are
usually associated with major activities
over coming years, including
wages, salaries and compensations
 Project Budgets this is associated with
major projects.
 Cash Budgets represents the planned
cash receipts and disbursements

Planning for nursing service