SlideShare a Scribd company logo
USAID PROGATI Project
M&E Working group Meeting - 6
PROGATI Office
Participatory Monitoring and Evaluation
September 22, 2008
Prepared and Presented by Development Alternatives, Inc (DAI)
The views expressed in this presentation do not necessarily reflect the views of the
United States Agency for International Development or the United States Government
Promoting
Governance,
Accountability,Transparency
and
Integrity
Participatory Monitoring & Evaluation
• Result based M&E approach which seeks to engage key
project stakeholders more actively in reflecting and
assessing the progress of their project and in particular
the achievement of results.
• Stakeholders are involved in defining what will be
monitored/evaluated, who will be involved, when it will
take place, the participatory methods for collecting
information and analysis to be used and how findings are
considered.
Principles which Distinguish Conventional
M&E from Participatory M&E
• Conventional M&E:
• aims at making a judgment on the
programme for accountability purposes
rather than empowering programme
stakeholders
• strives for “scientific” objectivity of M&E
findings thereby distancing the external
evaluator(s) from stakeholders
• tends to emphasise the needs for
information of programme funders and
policy makers rather than programme
implementers and people affected by the
programme
• focuses on measurement of success
according to predetermined indicators
• Participatory M&E:
• is a process of individual and collective
learning and capacity development through
which people become more aware and
conscious of their strengths and weaknesses,
their wider social realities, and their visions
and perspectives of development outcomes.
This learning process creates conditions
conducive to change and action
• emphasises varying degrees of participation
(from low to high) of different types of
stakeholders in initiating, defining the
parameters for, and conducting M&E
• is a social process of negotiation between
people’s different needs, expectations and
worldviews. It is a highly political process
which addresses issues of equity, power and
social transformation
• is a flexible process, continuously evolving
and adapting to the programme specific
circumstances and needs.
.
Types of Stakeholders
Primary Stakeholder:
• The community: whose situation the program seeks to
change
• Project Field Staff: who implement activities
• Program Managers: who oversee program
implementation
Secondary Stakeholder:
• Funders and other Decision-Makers who decide the
course of action related to the program
Tertiary Stakeholder:
• Supporters, critics and other stakeholders: who
influence the program environment.
Advantage of stakeholder participation
in M&E planning and implementation
• Ensures that the M&E findings are relevant to local conditions;
• Gives stakeholders a sense of ownership over M&E results thus
promoting their use to improve decision-making;
• Increases local level capacity in M&E which in turn contributes to self-
reliance in overall program implementation;
• Increases the understanding of stakeholders of their own program
strategy and processes; what works, does not work and why;
• Contributes to improved communication and collaboration between
program actors who are working at different levels of program
implementation;
• Strengthens accountability to donors;
• Promotes a more efficient allocation of resources.
Usefulness of participatory M&E
It contribute to :
institutional learning and capacity development:
Self-assessment can help strengthen partnerships between different stakeholders
and increases their understanding of programme processes and outcomes. It also
clarifies the roles of different stakeholder in implementing the programme.
negotiating stakeholder perspectives:
Participatory M&E may be used as a process that allows different stakeholders to
articulate and present their needs, interests and expectations. The process of
dialogue and negotiation among stakeholders used in participatory M&E facilitates
reconciliation of different stakeholder viewpoints. Difficulties may, however, arise in
resolving competing and conflicting stakeholder perceptions, especially when certain
stakeholder groups are powerless in relation to others.
ensuring public accountability:
Participatory M&E can be a way for programme participants and local citizens
themselves to monitor and evaluate the performance of donor and government
institutions. For instance, legal reforms that decentralize decision-making often
encourage elected representatives at district or municipal levels to be more proactive
in monitoring implementation of local development plans.
Steps in a participatory Monitoring process
Step 1: a planning meeting :
• Was there commitment to undertake a participatory evaluation during project designing period?;
Why undertake an monitoring and what should be the purpose?; When should the monitoring take
place?; What indicators should be used?; What resources and support could be expected from the
local NGOs?; Who in terms of profile and skills should be involved in the monitoring?; Where
should the training of monitoring take place?
Step 2: Indicator development
• A workshop need to organize with community people to identify the indicators of the projects. For
this, community people specially community resources/community volunteers should have a very
clear understanding on project goal and objective to develop the indicators. Different kind of
indicators can be be developed as per need of the project like: Input indicators, Activity indicators,
Output Indicators, Effect indicators & Impact Indicators. Skilled facilitation is strongly required for
the process.
• The workshop finding need to be shared with project management for finalization.
Step 3: Implementation and reflection:
• Once the tools are finalized by the project management staff, is ready to implement at field level.
• Data collection Frequency and data flow process need to be determined so that data could be
stored and used/disseminate/reflection as per need.
steps in a participatory evaluation process
Step 1: a planning meeting :
• Was there commitment to undertake a participatory evaluation during project designing period?; Why undertake
an evaluation and what should be the purpose?; When should the evaluation take place?; What indicators should
be used?; What resources and support could be expected from the local NGOs?; Who in terms of profile and skills
should be involved in the evaluation?; Where should the training of evaluators take place?
Step 2: Tools development & sharing workshop
• Qualitative questionnaire need to be developed for data collection on focused issue before the workshop.
• All participatory tools need to be well explained with the facilitators so that they could use the tools easily during
site visit.
• The workshop aimed at creating an understanding of the difference between participatory and traditional
evaluations; awareness of social dynamics and class differences and how evaluation facilitators’ attitudes and
behaviors can adversely affect others; collective exploration of the attitudes and personal qualities of facilitators;
imparting skills on how to get community members to “map” their community to give an inside perspective; how to
verify findings using different data collection methods and sources (data triangulation).
Step 3: Site visit
• Each facilitator team need to visit number of project sites. They sought answers to detailed evaluation questions
that they had identified at the planning meeting. Questions related to major areas of project impact, relationships
with other partners, sustainability, efficiency, project management, the role of women and gender equity.
Step 4: collective reflection and dissemination of findings.
• Each team will be responsible for consolidating their community work into a brief project report. At the end of their
visit, teams should debrief community project stakeholders in order to check the reliability of their findings. Each
team should responsible for making a presentation of their findings to the larger group. All program partners need
to be invited to attend a final presentation organized by the facilitators.
Stakeholders interest : through dialogue
Goal of Dialogue:
• Stakeholders come to more complete
understanding of each other’s positions.
Dialogue Process:
• A conversation that helps develop alternative
perspectives, critical examination.
Evaluator’s Identity:
• Proposes alternative perspectives, facilitates
conversations and critiques, mediates and
coaches.
Factors of successful stakeholder participation
in evaluation
It is important to bear in mind that the local environment, the socio-political power
structures and socio-cultural norms and values, influence the evaluation process.
The following are a few important elements of a successful process of stakeholder
participation in evaluation:
• the support of programme management (implementing partners) and other direct
decision-makers for the participatory evaluation approach;
• the evaluator is committed to the principle of participation; has sufficient group
facilitation and mediation skills to enable effective dialogue and discussion and to
ensure that the experience is both participatory and focused;
• a realistic assessment of stakeholders capacity and willingness to participate on
a full-time basis (partly depending on availability of time, supervisor’s support, as well
as professional gain);
• representation of the most important stakeholder interests related to the
programme being evaluated;
• investigation into the “real” interests and issues of key stakeholders. The “real
interests” often differ from those, which are openly expressed.
• established procedures for mediating power imbalances among stakeholders.
Literature reviewed:
UNFPA: Programmed Manager’s Planning Monitoring & Evaluation Toolkit
AIHA : Monitoring & Evaluation Toolkit for new partners
Thank you

More Related Content

Similar to Participatory Monitoring- WG6.ppt

Organizational Capacity-Building Series - Session 6: Program Evaluation
Organizational Capacity-Building Series - Session 6: Program EvaluationOrganizational Capacity-Building Series - Session 6: Program Evaluation
Organizational Capacity-Building Series - Session 6: Program Evaluation
INGENAES
 
Democratic Evaluation- slides.pptx
Democratic Evaluation- slides.pptxDemocratic Evaluation- slides.pptx
Democratic Evaluation- slides.pptx
Ahmed18046
 
Social audit final presentation
Social audit final presentationSocial audit final presentation
Monitoring and Evaluation of welfare projects
 Monitoring and Evaluation of welfare projects Monitoring and Evaluation of welfare projects
Monitoring and Evaluation of welfare projects
Jayapriya Dhilipkumar
 
Planning Effective Linkages
Planning Effective LinkagesPlanning Effective Linkages
Planning Effective Linkages
Ghulam Qadir
 
Stakeholder Managment - Presentation.pptx
Stakeholder Managment - Presentation.pptxStakeholder Managment - Presentation.pptx
Stakeholder Managment - Presentation.pptx
UmairZaman13
 
unit 7:participatory project management concept and case of Nepal
unit 7:participatory project management concept and case of Nepalunit 7:participatory project management concept and case of Nepal
unit 7:participatory project management concept and case of Nepal
Roshan Pant
 
Evaluating and communicating your project
Evaluating and communicating your project Evaluating and communicating your project
Evaluating and communicating your project
mycommunitylocality
 
Online PMP Training Material for PMP Exam - StakeholderManagement Knowledge Area
Online PMP Training Material for PMP Exam - StakeholderManagement Knowledge AreaOnline PMP Training Material for PMP Exam - StakeholderManagement Knowledge Area
Online PMP Training Material for PMP Exam - StakeholderManagement Knowledge Area
GlobalSkillup
 
1113 PPT.pptx
1113 PPT.pptx1113 PPT.pptx
1113 PPT.pptx
AVNEETSingh40794
 
Project stakeholder management
Project stakeholder managementProject stakeholder management
Project stakeholder management
Saad Al Jabri
 
Stakeholder-Analysis.pdf for project development
Stakeholder-Analysis.pdf for project developmentStakeholder-Analysis.pdf for project development
Stakeholder-Analysis.pdf for project development
DjayEspiloy
 
Stakeholder management In Construction Industry
Stakeholder management In  Construction IndustryStakeholder management In  Construction Industry
Stakeholder management In Construction Industry
Girish Singh
 
Coordination and facilitation of innovation platforms
Coordination and facilitation of innovation platformsCoordination and facilitation of innovation platforms
Coordination and facilitation of innovation platforms
ILRI
 
Create Your End User Adoption Strategy
Create Your End User Adoption StrategyCreate Your End User Adoption Strategy
Create Your End User Adoption Strategy
Erica Toelle
 
Framework user guide presentation cpw dec132015
Framework user guide presentation cpw dec132015Framework user guide presentation cpw dec132015
Framework user guide presentation cpw dec132015
Plan International Bangladesh
 
Beneficiary feedback in evaluation ukes methods workshop
Beneficiary feedback in evaluation ukes methods workshopBeneficiary feedback in evaluation ukes methods workshop
Beneficiary feedback in evaluation ukes methods workshop
Leslie Groves
 
Assessing Conditions and Planning a Crime Prevention Initiative - Abid Jan
Assessing Conditions and Planning a Crime Prevention Initiative - Abid JanAssessing Conditions and Planning a Crime Prevention Initiative - Abid Jan
Assessing Conditions and Planning a Crime Prevention Initiative - Abid Jan
Abid Jan
 
Data Mining module 1 ktu university - data and analytics
Data Mining module 1 ktu university - data and analyticsData Mining module 1 ktu university - data and analytics
Data Mining module 1 ktu university - data and analytics
duaash2002
 
Building Bridges by Dr Mike Ward
Building Bridges by Dr Mike WardBuilding Bridges by Dr Mike Ward
Building Bridges by Dr Mike Ward
Priya Vallabh Goburdhan
 

Similar to Participatory Monitoring- WG6.ppt (20)

Organizational Capacity-Building Series - Session 6: Program Evaluation
Organizational Capacity-Building Series - Session 6: Program EvaluationOrganizational Capacity-Building Series - Session 6: Program Evaluation
Organizational Capacity-Building Series - Session 6: Program Evaluation
 
Democratic Evaluation- slides.pptx
Democratic Evaluation- slides.pptxDemocratic Evaluation- slides.pptx
Democratic Evaluation- slides.pptx
 
Social audit final presentation
Social audit final presentationSocial audit final presentation
Social audit final presentation
 
Monitoring and Evaluation of welfare projects
 Monitoring and Evaluation of welfare projects Monitoring and Evaluation of welfare projects
Monitoring and Evaluation of welfare projects
 
Planning Effective Linkages
Planning Effective LinkagesPlanning Effective Linkages
Planning Effective Linkages
 
Stakeholder Managment - Presentation.pptx
Stakeholder Managment - Presentation.pptxStakeholder Managment - Presentation.pptx
Stakeholder Managment - Presentation.pptx
 
unit 7:participatory project management concept and case of Nepal
unit 7:participatory project management concept and case of Nepalunit 7:participatory project management concept and case of Nepal
unit 7:participatory project management concept and case of Nepal
 
Evaluating and communicating your project
Evaluating and communicating your project Evaluating and communicating your project
Evaluating and communicating your project
 
Online PMP Training Material for PMP Exam - StakeholderManagement Knowledge Area
Online PMP Training Material for PMP Exam - StakeholderManagement Knowledge AreaOnline PMP Training Material for PMP Exam - StakeholderManagement Knowledge Area
Online PMP Training Material for PMP Exam - StakeholderManagement Knowledge Area
 
1113 PPT.pptx
1113 PPT.pptx1113 PPT.pptx
1113 PPT.pptx
 
Project stakeholder management
Project stakeholder managementProject stakeholder management
Project stakeholder management
 
Stakeholder-Analysis.pdf for project development
Stakeholder-Analysis.pdf for project developmentStakeholder-Analysis.pdf for project development
Stakeholder-Analysis.pdf for project development
 
Stakeholder management In Construction Industry
Stakeholder management In  Construction IndustryStakeholder management In  Construction Industry
Stakeholder management In Construction Industry
 
Coordination and facilitation of innovation platforms
Coordination and facilitation of innovation platformsCoordination and facilitation of innovation platforms
Coordination and facilitation of innovation platforms
 
Create Your End User Adoption Strategy
Create Your End User Adoption StrategyCreate Your End User Adoption Strategy
Create Your End User Adoption Strategy
 
Framework user guide presentation cpw dec132015
Framework user guide presentation cpw dec132015Framework user guide presentation cpw dec132015
Framework user guide presentation cpw dec132015
 
Beneficiary feedback in evaluation ukes methods workshop
Beneficiary feedback in evaluation ukes methods workshopBeneficiary feedback in evaluation ukes methods workshop
Beneficiary feedback in evaluation ukes methods workshop
 
Assessing Conditions and Planning a Crime Prevention Initiative - Abid Jan
Assessing Conditions and Planning a Crime Prevention Initiative - Abid JanAssessing Conditions and Planning a Crime Prevention Initiative - Abid Jan
Assessing Conditions and Planning a Crime Prevention Initiative - Abid Jan
 
Data Mining module 1 ktu university - data and analytics
Data Mining module 1 ktu university - data and analyticsData Mining module 1 ktu university - data and analytics
Data Mining module 1 ktu university - data and analytics
 
Building Bridges by Dr Mike Ward
Building Bridges by Dr Mike WardBuilding Bridges by Dr Mike Ward
Building Bridges by Dr Mike Ward
 

More from MdFarhanShahriar3

LFA & Indicator.pdf
LFA & Indicator.pdfLFA & Indicator.pdf
LFA & Indicator.pdf
MdFarhanShahriar3
 
BBX Keynote Final Oct 7.pptx
BBX Keynote Final Oct 7.pptxBBX Keynote Final Oct 7.pptx
BBX Keynote Final Oct 7.pptx
MdFarhanShahriar3
 
Governance in SC
Governance in SCGovernance in SC
Governance in SC
MdFarhanShahriar3
 
Project Cycle Management WG5.ppt
Project Cycle Management WG5.pptProject Cycle Management WG5.ppt
Project Cycle Management WG5.ppt
MdFarhanShahriar3
 
Introduction to M&E- WG1&2.ppt
Introduction to M&E- WG1&2.pptIntroduction to M&E- WG1&2.ppt
Introduction to M&E- WG1&2.ppt
MdFarhanShahriar3
 
Our story English.pdf
Our story English.pdfOur story English.pdf
Our story English.pdf
MdFarhanShahriar3
 

More from MdFarhanShahriar3 (6)

LFA & Indicator.pdf
LFA & Indicator.pdfLFA & Indicator.pdf
LFA & Indicator.pdf
 
BBX Keynote Final Oct 7.pptx
BBX Keynote Final Oct 7.pptxBBX Keynote Final Oct 7.pptx
BBX Keynote Final Oct 7.pptx
 
Governance in SC
Governance in SCGovernance in SC
Governance in SC
 
Project Cycle Management WG5.ppt
Project Cycle Management WG5.pptProject Cycle Management WG5.ppt
Project Cycle Management WG5.ppt
 
Introduction to M&E- WG1&2.ppt
Introduction to M&E- WG1&2.pptIntroduction to M&E- WG1&2.ppt
Introduction to M&E- WG1&2.ppt
 
Our story English.pdf
Our story English.pdfOur story English.pdf
Our story English.pdf
 

Recently uploaded

karnataka housing board schemes . all schemes
karnataka housing board schemes . all schemeskarnataka housing board schemes . all schemes
karnataka housing board schemes . all schemes
narinav14
 
AHMR volume 10 number 1 January-April 2024
AHMR volume 10 number 1 January-April 2024AHMR volume 10 number 1 January-April 2024
AHMR volume 10 number 1 January-April 2024
Scalabrini Institute for Human Mobility in Africa
 
Indira awas yojana housing scheme renamed as PMAY
Indira awas yojana housing scheme renamed as PMAYIndira awas yojana housing scheme renamed as PMAY
Indira awas yojana housing scheme renamed as PMAY
narinav14
 
2024: The FAR - Federal Acquisition Regulations, Part 42
2024: The FAR - Federal Acquisition Regulations, Part 422024: The FAR - Federal Acquisition Regulations, Part 42
2024: The FAR - Federal Acquisition Regulations, Part 42
JSchaus & Associates
 
CBO's Immigration Projections - Presentation
CBO's Immigration Projections - PresentationCBO's Immigration Projections - Presentation
CBO's Immigration Projections - Presentation
Congressional Budget Office
 
PPT Item # 4 - 434 College Blvd. (sign. review)
PPT Item # 4 - 434 College Blvd. (sign. review)PPT Item # 4 - 434 College Blvd. (sign. review)
PPT Item # 4 - 434 College Blvd. (sign. review)
ahcitycouncil
 
一比一原版(Adelaide毕业证)阿德莱德大学毕业证如何办理
一比一原版(Adelaide毕业证)阿德莱德大学毕业证如何办理一比一原版(Adelaide毕业证)阿德莱德大学毕业证如何办理
一比一原版(Adelaide毕业证)阿德莱德大学毕业证如何办理
teeaszt
 
Milton Keynes Hospital Charity - A guide to leaving a gift in your Will
Milton Keynes Hospital Charity - A guide to leaving a gift in your WillMilton Keynes Hospital Charity - A guide to leaving a gift in your Will
Milton Keynes Hospital Charity - A guide to leaving a gift in your Will
fundraising4
 
在线办理(西班牙UPV毕业证书)瓦伦西亚理工大学毕业证毕业完成信一模一样
在线办理(西班牙UPV毕业证书)瓦伦西亚理工大学毕业证毕业完成信一模一样在线办理(西班牙UPV毕业证书)瓦伦西亚理工大学毕业证毕业完成信一模一样
在线办理(西班牙UPV毕业证书)瓦伦西亚理工大学毕业证毕业完成信一模一样
dj1cx4ex
 
Item # 10 -- Historical Presv. Districts
Item # 10 -- Historical Presv. DistrictsItem # 10 -- Historical Presv. Districts
Item # 10 -- Historical Presv. Districts
ahcitycouncil
 
一比一原版(theauckland毕业证书)新西兰奥克兰大学毕业证成绩单如何办理
一比一原版(theauckland毕业证书)新西兰奥克兰大学毕业证成绩单如何办理一比一原版(theauckland毕业证书)新西兰奥克兰大学毕业证成绩单如何办理
一比一原版(theauckland毕业证书)新西兰奥克兰大学毕业证成绩单如何办理
odmqk
 
原版制作(英国Southampton毕业证书)南安普顿大学毕业证录取通知书一模一样
原版制作(英国Southampton毕业证书)南安普顿大学毕业证录取通知书一模一样原版制作(英国Southampton毕业证书)南安普顿大学毕业证录取通知书一模一样
原版制作(英国Southampton毕业证书)南安普顿大学毕业证录取通知书一模一样
3woawyyl
 
快速办理(Bristol毕业证书)布里斯托大学毕业证Offer一模一样
快速办理(Bristol毕业证书)布里斯托大学毕业证Offer一模一样快速办理(Bristol毕业证书)布里斯托大学毕业证Offer一模一样
快速办理(Bristol毕业证书)布里斯托大学毕业证Offer一模一样
3woawyyl
 
在线办理(英国UEA毕业证书)东英格利亚大学毕业证成绩单一模一样
在线办理(英国UEA毕业证书)东英格利亚大学毕业证成绩单一模一样在线办理(英国UEA毕业证书)东英格利亚大学毕业证成绩单一模一样
在线办理(英国UEA毕业证书)东英格利亚大学毕业证成绩单一模一样
3woawyyl
 
2024: The FAR - Federal Acquisition Regulations, Part 41
2024: The FAR - Federal Acquisition Regulations, Part 412024: The FAR - Federal Acquisition Regulations, Part 41
2024: The FAR - Federal Acquisition Regulations, Part 41
JSchaus & Associates
 
原版制作(Hope毕业证书)利物浦霍普大学毕业证文凭证书一模一样
原版制作(Hope毕业证书)利物浦霍普大学毕业证文凭证书一模一样原版制作(Hope毕业证书)利物浦霍普大学毕业证文凭证书一模一样
原版制作(Hope毕业证书)利物浦霍普大学毕业证文凭证书一模一样
ii2sh2v
 
PPT Item # 7 - 231 Encino Avenue (sign. review)
PPT Item # 7 - 231 Encino Avenue (sign. review)PPT Item # 7 - 231 Encino Avenue (sign. review)
PPT Item # 7 - 231 Encino Avenue (sign. review)
ahcitycouncil
 
Contributi dei parlamentari del PD - Contributi L. 3/2019
Contributi dei parlamentari del PD - Contributi L. 3/2019Contributi dei parlamentari del PD - Contributi L. 3/2019
Contributi dei parlamentari del PD - Contributi L. 3/2019
Partito democratico
 
Antyodaya saral portal haryana govt schemes
Antyodaya saral portal haryana govt schemesAntyodaya saral portal haryana govt schemes
Antyodaya saral portal haryana govt schemes
narinav14
 
一比一原版英国阿伯丁大学毕业证(AU毕业证书)学历如何办理
一比一原版英国阿伯丁大学毕业证(AU毕业证书)学历如何办理一比一原版英国阿伯丁大学毕业证(AU毕业证书)学历如何办理
一比一原版英国阿伯丁大学毕业证(AU毕业证书)学历如何办理
afsebu
 

Recently uploaded (20)

karnataka housing board schemes . all schemes
karnataka housing board schemes . all schemeskarnataka housing board schemes . all schemes
karnataka housing board schemes . all schemes
 
AHMR volume 10 number 1 January-April 2024
AHMR volume 10 number 1 January-April 2024AHMR volume 10 number 1 January-April 2024
AHMR volume 10 number 1 January-April 2024
 
Indira awas yojana housing scheme renamed as PMAY
Indira awas yojana housing scheme renamed as PMAYIndira awas yojana housing scheme renamed as PMAY
Indira awas yojana housing scheme renamed as PMAY
 
2024: The FAR - Federal Acquisition Regulations, Part 42
2024: The FAR - Federal Acquisition Regulations, Part 422024: The FAR - Federal Acquisition Regulations, Part 42
2024: The FAR - Federal Acquisition Regulations, Part 42
 
CBO's Immigration Projections - Presentation
CBO's Immigration Projections - PresentationCBO's Immigration Projections - Presentation
CBO's Immigration Projections - Presentation
 
PPT Item # 4 - 434 College Blvd. (sign. review)
PPT Item # 4 - 434 College Blvd. (sign. review)PPT Item # 4 - 434 College Blvd. (sign. review)
PPT Item # 4 - 434 College Blvd. (sign. review)
 
一比一原版(Adelaide毕业证)阿德莱德大学毕业证如何办理
一比一原版(Adelaide毕业证)阿德莱德大学毕业证如何办理一比一原版(Adelaide毕业证)阿德莱德大学毕业证如何办理
一比一原版(Adelaide毕业证)阿德莱德大学毕业证如何办理
 
Milton Keynes Hospital Charity - A guide to leaving a gift in your Will
Milton Keynes Hospital Charity - A guide to leaving a gift in your WillMilton Keynes Hospital Charity - A guide to leaving a gift in your Will
Milton Keynes Hospital Charity - A guide to leaving a gift in your Will
 
在线办理(西班牙UPV毕业证书)瓦伦西亚理工大学毕业证毕业完成信一模一样
在线办理(西班牙UPV毕业证书)瓦伦西亚理工大学毕业证毕业完成信一模一样在线办理(西班牙UPV毕业证书)瓦伦西亚理工大学毕业证毕业完成信一模一样
在线办理(西班牙UPV毕业证书)瓦伦西亚理工大学毕业证毕业完成信一模一样
 
Item # 10 -- Historical Presv. Districts
Item # 10 -- Historical Presv. DistrictsItem # 10 -- Historical Presv. Districts
Item # 10 -- Historical Presv. Districts
 
一比一原版(theauckland毕业证书)新西兰奥克兰大学毕业证成绩单如何办理
一比一原版(theauckland毕业证书)新西兰奥克兰大学毕业证成绩单如何办理一比一原版(theauckland毕业证书)新西兰奥克兰大学毕业证成绩单如何办理
一比一原版(theauckland毕业证书)新西兰奥克兰大学毕业证成绩单如何办理
 
原版制作(英国Southampton毕业证书)南安普顿大学毕业证录取通知书一模一样
原版制作(英国Southampton毕业证书)南安普顿大学毕业证录取通知书一模一样原版制作(英国Southampton毕业证书)南安普顿大学毕业证录取通知书一模一样
原版制作(英国Southampton毕业证书)南安普顿大学毕业证录取通知书一模一样
 
快速办理(Bristol毕业证书)布里斯托大学毕业证Offer一模一样
快速办理(Bristol毕业证书)布里斯托大学毕业证Offer一模一样快速办理(Bristol毕业证书)布里斯托大学毕业证Offer一模一样
快速办理(Bristol毕业证书)布里斯托大学毕业证Offer一模一样
 
在线办理(英国UEA毕业证书)东英格利亚大学毕业证成绩单一模一样
在线办理(英国UEA毕业证书)东英格利亚大学毕业证成绩单一模一样在线办理(英国UEA毕业证书)东英格利亚大学毕业证成绩单一模一样
在线办理(英国UEA毕业证书)东英格利亚大学毕业证成绩单一模一样
 
2024: The FAR - Federal Acquisition Regulations, Part 41
2024: The FAR - Federal Acquisition Regulations, Part 412024: The FAR - Federal Acquisition Regulations, Part 41
2024: The FAR - Federal Acquisition Regulations, Part 41
 
原版制作(Hope毕业证书)利物浦霍普大学毕业证文凭证书一模一样
原版制作(Hope毕业证书)利物浦霍普大学毕业证文凭证书一模一样原版制作(Hope毕业证书)利物浦霍普大学毕业证文凭证书一模一样
原版制作(Hope毕业证书)利物浦霍普大学毕业证文凭证书一模一样
 
PPT Item # 7 - 231 Encino Avenue (sign. review)
PPT Item # 7 - 231 Encino Avenue (sign. review)PPT Item # 7 - 231 Encino Avenue (sign. review)
PPT Item # 7 - 231 Encino Avenue (sign. review)
 
Contributi dei parlamentari del PD - Contributi L. 3/2019
Contributi dei parlamentari del PD - Contributi L. 3/2019Contributi dei parlamentari del PD - Contributi L. 3/2019
Contributi dei parlamentari del PD - Contributi L. 3/2019
 
Antyodaya saral portal haryana govt schemes
Antyodaya saral portal haryana govt schemesAntyodaya saral portal haryana govt schemes
Antyodaya saral portal haryana govt schemes
 
一比一原版英国阿伯丁大学毕业证(AU毕业证书)学历如何办理
一比一原版英国阿伯丁大学毕业证(AU毕业证书)学历如何办理一比一原版英国阿伯丁大学毕业证(AU毕业证书)学历如何办理
一比一原版英国阿伯丁大学毕业证(AU毕业证书)学历如何办理
 

Participatory Monitoring- WG6.ppt

  • 1. USAID PROGATI Project M&E Working group Meeting - 6 PROGATI Office Participatory Monitoring and Evaluation September 22, 2008 Prepared and Presented by Development Alternatives, Inc (DAI) The views expressed in this presentation do not necessarily reflect the views of the United States Agency for International Development or the United States Government Promoting Governance, Accountability,Transparency and Integrity
  • 2. Participatory Monitoring & Evaluation • Result based M&E approach which seeks to engage key project stakeholders more actively in reflecting and assessing the progress of their project and in particular the achievement of results. • Stakeholders are involved in defining what will be monitored/evaluated, who will be involved, when it will take place, the participatory methods for collecting information and analysis to be used and how findings are considered.
  • 3. Principles which Distinguish Conventional M&E from Participatory M&E • Conventional M&E: • aims at making a judgment on the programme for accountability purposes rather than empowering programme stakeholders • strives for “scientific” objectivity of M&E findings thereby distancing the external evaluator(s) from stakeholders • tends to emphasise the needs for information of programme funders and policy makers rather than programme implementers and people affected by the programme • focuses on measurement of success according to predetermined indicators • Participatory M&E: • is a process of individual and collective learning and capacity development through which people become more aware and conscious of their strengths and weaknesses, their wider social realities, and their visions and perspectives of development outcomes. This learning process creates conditions conducive to change and action • emphasises varying degrees of participation (from low to high) of different types of stakeholders in initiating, defining the parameters for, and conducting M&E • is a social process of negotiation between people’s different needs, expectations and worldviews. It is a highly political process which addresses issues of equity, power and social transformation • is a flexible process, continuously evolving and adapting to the programme specific circumstances and needs. .
  • 4. Types of Stakeholders Primary Stakeholder: • The community: whose situation the program seeks to change • Project Field Staff: who implement activities • Program Managers: who oversee program implementation Secondary Stakeholder: • Funders and other Decision-Makers who decide the course of action related to the program Tertiary Stakeholder: • Supporters, critics and other stakeholders: who influence the program environment.
  • 5. Advantage of stakeholder participation in M&E planning and implementation • Ensures that the M&E findings are relevant to local conditions; • Gives stakeholders a sense of ownership over M&E results thus promoting their use to improve decision-making; • Increases local level capacity in M&E which in turn contributes to self- reliance in overall program implementation; • Increases the understanding of stakeholders of their own program strategy and processes; what works, does not work and why; • Contributes to improved communication and collaboration between program actors who are working at different levels of program implementation; • Strengthens accountability to donors; • Promotes a more efficient allocation of resources.
  • 6. Usefulness of participatory M&E It contribute to : institutional learning and capacity development: Self-assessment can help strengthen partnerships between different stakeholders and increases their understanding of programme processes and outcomes. It also clarifies the roles of different stakeholder in implementing the programme. negotiating stakeholder perspectives: Participatory M&E may be used as a process that allows different stakeholders to articulate and present their needs, interests and expectations. The process of dialogue and negotiation among stakeholders used in participatory M&E facilitates reconciliation of different stakeholder viewpoints. Difficulties may, however, arise in resolving competing and conflicting stakeholder perceptions, especially when certain stakeholder groups are powerless in relation to others. ensuring public accountability: Participatory M&E can be a way for programme participants and local citizens themselves to monitor and evaluate the performance of donor and government institutions. For instance, legal reforms that decentralize decision-making often encourage elected representatives at district or municipal levels to be more proactive in monitoring implementation of local development plans.
  • 7. Steps in a participatory Monitoring process Step 1: a planning meeting : • Was there commitment to undertake a participatory evaluation during project designing period?; Why undertake an monitoring and what should be the purpose?; When should the monitoring take place?; What indicators should be used?; What resources and support could be expected from the local NGOs?; Who in terms of profile and skills should be involved in the monitoring?; Where should the training of monitoring take place? Step 2: Indicator development • A workshop need to organize with community people to identify the indicators of the projects. For this, community people specially community resources/community volunteers should have a very clear understanding on project goal and objective to develop the indicators. Different kind of indicators can be be developed as per need of the project like: Input indicators, Activity indicators, Output Indicators, Effect indicators & Impact Indicators. Skilled facilitation is strongly required for the process. • The workshop finding need to be shared with project management for finalization. Step 3: Implementation and reflection: • Once the tools are finalized by the project management staff, is ready to implement at field level. • Data collection Frequency and data flow process need to be determined so that data could be stored and used/disseminate/reflection as per need.
  • 8. steps in a participatory evaluation process Step 1: a planning meeting : • Was there commitment to undertake a participatory evaluation during project designing period?; Why undertake an evaluation and what should be the purpose?; When should the evaluation take place?; What indicators should be used?; What resources and support could be expected from the local NGOs?; Who in terms of profile and skills should be involved in the evaluation?; Where should the training of evaluators take place? Step 2: Tools development & sharing workshop • Qualitative questionnaire need to be developed for data collection on focused issue before the workshop. • All participatory tools need to be well explained with the facilitators so that they could use the tools easily during site visit. • The workshop aimed at creating an understanding of the difference between participatory and traditional evaluations; awareness of social dynamics and class differences and how evaluation facilitators’ attitudes and behaviors can adversely affect others; collective exploration of the attitudes and personal qualities of facilitators; imparting skills on how to get community members to “map” their community to give an inside perspective; how to verify findings using different data collection methods and sources (data triangulation). Step 3: Site visit • Each facilitator team need to visit number of project sites. They sought answers to detailed evaluation questions that they had identified at the planning meeting. Questions related to major areas of project impact, relationships with other partners, sustainability, efficiency, project management, the role of women and gender equity. Step 4: collective reflection and dissemination of findings. • Each team will be responsible for consolidating their community work into a brief project report. At the end of their visit, teams should debrief community project stakeholders in order to check the reliability of their findings. Each team should responsible for making a presentation of their findings to the larger group. All program partners need to be invited to attend a final presentation organized by the facilitators.
  • 9. Stakeholders interest : through dialogue Goal of Dialogue: • Stakeholders come to more complete understanding of each other’s positions. Dialogue Process: • A conversation that helps develop alternative perspectives, critical examination. Evaluator’s Identity: • Proposes alternative perspectives, facilitates conversations and critiques, mediates and coaches.
  • 10. Factors of successful stakeholder participation in evaluation It is important to bear in mind that the local environment, the socio-political power structures and socio-cultural norms and values, influence the evaluation process. The following are a few important elements of a successful process of stakeholder participation in evaluation: • the support of programme management (implementing partners) and other direct decision-makers for the participatory evaluation approach; • the evaluator is committed to the principle of participation; has sufficient group facilitation and mediation skills to enable effective dialogue and discussion and to ensure that the experience is both participatory and focused; • a realistic assessment of stakeholders capacity and willingness to participate on a full-time basis (partly depending on availability of time, supervisor’s support, as well as professional gain); • representation of the most important stakeholder interests related to the programme being evaluated; • investigation into the “real” interests and issues of key stakeholders. The “real interests” often differ from those, which are openly expressed. • established procedures for mediating power imbalances among stakeholders. Literature reviewed: UNFPA: Programmed Manager’s Planning Monitoring & Evaluation Toolkit AIHA : Monitoring & Evaluation Toolkit for new partners