SlideShare a Scribd company logo
Get a floor plan for your new office.
Knowing the layout of your new
space makes it much easier to plan.
Begin designating workspaces
as soon as possible. Assign
workspaces to employees as early
as you can, using the floor plan as
a template. This way, everyone can
get right to work and you can avoid
disputes on move-in day.
Think about workflow. If you have
departments that work together
frequently, place them as close
to each other in the new space
as you can. This will encourage
communication and collaboration.
Plan for utilities. Make sure all
employees will have adequate
access to power and data for their
needs. Get your IT department
involved in the planning process.
Spruce up communal spaces. If
your new office has break rooms
or a cafeteria, make sure these
communal spaces are inviting and
fun. They will be important for
boosting morale and encouraging
camaraderie among your employees.
Share your plan with your movers.
Once you have the floor plan for
your new office figured out, share it
with your moving company. This will
prevent confusion once everything
arrives, and setup will take as little
time as possible.
Promote the address change.
You might already know your new
office like the back of your hand, but
your employees and customers may
not. In the lead-up to the big move,
make sure you get your company’s
updated address out as often as
you can. Change email signatures,
update your website and note the
different address in your phone
system’s outgoing messages.
Empty desks and filing cabinets.
This is a good opportunity to cull
any old files or documents that you
don’t need. Doing so also makes it
easier for your movers to load office
furniture into the truck.
Have employees take personal
items home. Your employees may
have photos, coffee mugs, desk toys
or other personal belongings at
their workstations. Before the move,
make them take those items home
so they aren’t lost or damaged.
Set up one area at a time. Setting up
one office or work area at a time can
prevent mistakes. It’s generally a good
idea to start setting up in the center of
the office and work outward.
Be in both places at once.
Have a representative or multiple
representatives overseeing
activities at the old office and the
new one. This will better ensure
that nothing will be left behind,
and items will be set up in the
right places.
Personalize your employees’ new
spaces. Leave cards or labels with
your employees’ names and titles
at their new workspaces. They’ll
appreciate the welcome, and it will
make it easier for them to get right
to work.
Make sure everything works. Once
you’re moved in, double-check
all the lights, plumbing, security
cameras, etc. It will be easier to have
any issues fixed before everyone is
settled and comfortable.
Hold off on final IT work.
Concentrate on setting up only
the most essential power and data
needs when you move into the
office. Any additional installations
can wait until after business hours.
You want to hit the ground running
for your customers.
Check in with employees. Your
employees may have difficulty
adapting to the new space, but they
may not vocalize it. Take the time
to ask how everyone is acclimating.
You don’t want any problems
to grow because they
weren’t addressed
right away.
How to Prepare for Your Office Relocation
What to Do on Your Office Moving Day
Post-Moving Tips
www.wardnorthamerican.com
Office Moving Checklist
Moving into a different office can cause serious problems for a business
if not handled correctly. The following tips can help companies ensure a
smooth transition into another space.

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Office Moving Checklist

  • 1. Get a floor plan for your new office. Knowing the layout of your new space makes it much easier to plan. Begin designating workspaces as soon as possible. Assign workspaces to employees as early as you can, using the floor plan as a template. This way, everyone can get right to work and you can avoid disputes on move-in day. Think about workflow. If you have departments that work together frequently, place them as close to each other in the new space as you can. This will encourage communication and collaboration. Plan for utilities. Make sure all employees will have adequate access to power and data for their needs. Get your IT department involved in the planning process. Spruce up communal spaces. If your new office has break rooms or a cafeteria, make sure these communal spaces are inviting and fun. They will be important for boosting morale and encouraging camaraderie among your employees. Share your plan with your movers. Once you have the floor plan for your new office figured out, share it with your moving company. This will prevent confusion once everything arrives, and setup will take as little time as possible. Promote the address change. You might already know your new office like the back of your hand, but your employees and customers may not. In the lead-up to the big move, make sure you get your company’s updated address out as often as you can. Change email signatures, update your website and note the different address in your phone system’s outgoing messages. Empty desks and filing cabinets. This is a good opportunity to cull any old files or documents that you don’t need. Doing so also makes it easier for your movers to load office furniture into the truck. Have employees take personal items home. Your employees may have photos, coffee mugs, desk toys or other personal belongings at their workstations. Before the move, make them take those items home so they aren’t lost or damaged. Set up one area at a time. Setting up one office or work area at a time can prevent mistakes. It’s generally a good idea to start setting up in the center of the office and work outward. Be in both places at once. Have a representative or multiple representatives overseeing activities at the old office and the new one. This will better ensure that nothing will be left behind, and items will be set up in the right places. Personalize your employees’ new spaces. Leave cards or labels with your employees’ names and titles at their new workspaces. They’ll appreciate the welcome, and it will make it easier for them to get right to work. Make sure everything works. Once you’re moved in, double-check all the lights, plumbing, security cameras, etc. It will be easier to have any issues fixed before everyone is settled and comfortable. Hold off on final IT work. Concentrate on setting up only the most essential power and data needs when you move into the office. Any additional installations can wait until after business hours. You want to hit the ground running for your customers. Check in with employees. Your employees may have difficulty adapting to the new space, but they may not vocalize it. Take the time to ask how everyone is acclimating. You don’t want any problems to grow because they weren’t addressed right away. How to Prepare for Your Office Relocation What to Do on Your Office Moving Day Post-Moving Tips www.wardnorthamerican.com Office Moving Checklist Moving into a different office can cause serious problems for a business if not handled correctly. The following tips can help companies ensure a smooth transition into another space.