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Geography Division
U.S. Census Bureau
1
Introduction to the
Boundary and Annexation Survey
(BAS)
Agenda
• Boundary and Annexation Survey (BAS)
–BAS Overview
–American Community Survey (ACS) and Population Estimates
Program (PEP)
–Why is BAS important and who should respond?
–BAS Annual Response
–BAS Schedule
–State and County Agreements
–Participation Methods (Digital BAS, GUPS, Paper Maps)
–State Certification
–BAS website
Boundary and Annexation Survey (BAS)
• Annual, voluntary survey to collect legal status and boundary
updates for tribal, state, and local governments.
• Boundary updates submitted as part of the BAS must be
legally in effect on or before January 1st of each BAS year.
• Boundary updates submitted by March 1st are reflected in the
American Community Survey and Population Estimates data.
• Boundary updates submitted by May 31st are reflected in the
following year’s BAS materials (digital files and paper maps)
3
BAS – Who is Included?
• Governmental Units (GUs) included in the BAS:
–American Indian reservations and federally recognized
off-reservation trust lands
–States
–Counties
–Minor Civil Divisions (MCDs)
–Incorporated Places
–Consolidated Cities (e.g. Louisville/Jefferson County)
4
Why We Conduct the BAS
–Ensure that legal boundaries, and consequently, population, are
correctly recorded with the federal government
–Tabulate and present statistical data released for various censuses and
surveys:
• American Community Survey (ACS)
• Population Estimates Program (PEP)
• Decennial Census Programs
–Support the Office of Management and Budget (OMB) Circular No. A-16
• Collecting and maintain boundaries for legal areas
• Geo.data.gov
• The National Map (http://nationalmap.gov/)
5
American Community Survey (ACS)
• Ongoing survey providing vital information on an annual basis
about our nation and its people:
 Demographics Housing  Social  Economic
• Allows communities to see how they are changing
• Products include data profiles, geographic comparison profiles,
and detailed tables
• http://www.census.gov/programs-surveys/acs/
6
Population Estimates Program (PEP)
• Produces estimates of the population for the U.S., its states,
counties, cities, and towns, as well as the Commonwealth of
Puerto Rico and its municipios.
• Uses current data on births, deaths, and migrations to calculate
population change since the most recent decennial census
• Produces time series of estimates of population, demographic
change, and housing units
• Estimates used in federal funding allocations
• https://www.census.gov/population/intmigration/data/popestprog.html
7
Why You Should Participate
–Accurate boundaries allow us to count your community’s
residents accurately
–Helps Census Bureau produce accurate data
–Accurate count helps the federal government allocate more than
$400 billion in federal funds
–Provides important information for community planning and
decision-making
Education Housing Health care services Services for the elderly
8
Boundary Discrepancies
9
Census Bureau’s TIGER data
Partner source data
Entity’s Participation Status:
2017 BAS: No Changes
2016 BAS: No Response
2015 BAS: No Response
North Dakota 2017 BAS Participation
10
Total Universe Participation
Response No Response
55.5% No Response
45.5% Responded
Reporting Universe
Responded No Response
95.6% Responded
4.4% No Response
BAS Contacts
• How does the Census Bureau determine the BAS contact?
–Local officials inform us.
–A local government employee responding to the BAS for
consecutive years will be assigned as the BAS contact.
–If we have not received a BAS response for several years, we will
attempt to establish a contact in either the local planning or GIS
department.
–The State Data Center (SDC) provides contact updates to the
Census Bureau during the telephone follow-up phase of BAS.
–If contact cannot be established, the BAS materials are mailed to
the Highest Elected Official (HEO).
–For federally recognized tribes, the BAS materials are mailed to
the Tribal Chairperson unless the tribe provides another contact.
11
BAS Annual Response
• Annual Response:
– Annual response letters
emailed to BAS contacts for
all governmental units in
January.
– Respondents provide updates
to the HEO/BAS contacts and
indicate whether or not they
have boundary changes to
report.
– PDF maps, shapefiles, and
forms are available on the
BAS website.
12
https://www.census.gov/geo/partnerships/bas/bas_ar_form.html
2018 BAS Schedule
13
Activity Date(s)
Annual Response information emailed January 2018
Non-response follow up Mid-February 2018
Deadline for BAS submission to be included in
Population Estimates Program (PEP) and
American Community Survey (ACS)
March 1, 2018
State Data Center non-response follow up March 2018
Deadline for BAS submission to be reflected in
2019 BAS materials
May 31, 2018
BAS State Agreements
• Available to states that enforce laws requiring local governments to report
boundary changes to a state level agency.
• Two Agreement types:
– Reports boundary changes to the annual BAS for all entities within its
jurisdiction
– State provides Census Bureau with list of local governments that reported
changes to the state.
• State participation improves the BAS process:
– Reduces duplication of effort in collecting information
– Reduces the burden and cost on local governments
– Improves the completeness of boundary data collected
14
Consolidated BAS (CBAS) Agreements
• The county government responds to the BAS for the
governmental units within their jurisdiction.
• CBAS agreement does not require every entity to sign up
• County participation improves the BAS process by:
–Reduces duplication of effort in collecting information
–Reduces the burden and cost on local governments
–Improves the completeness of boundary data collected
15
2018 BAS - Participation Methods
• Digital BAS
– Designed to accept submissions from experienced users of Geographic
Information Systems (GIS) who have the ability to modify Census
Bureau shapefiles and create change polygons
– Spatial data provided in GIS shapefile format
• Geographic Update Partnership Software (GUPS)
– GUPS is based on an open-source platform known as QGIS. It is a
customized geographic information system (GIS) provided by the
Census Bureau. GUPS is tailored to meet the needs of those without
extensive GIS experience and replaces the MAF/TIGER Partnership
Software (MTPS) previously used in BAS.
• Goal is to provide governmental units the option to use a GIS to create
BAS submission files and electronically submit the files to the Census
Bureau
16
2018 BAS - Participation Methods
• Paper
–Paper BAS is designed for
participants who prefer
to update their boundary
and attribute information
on paper maps.
–Participants annotate
their boundary, feature,
and attribute changes on
Census Bureau-provided
paper maps
17
BAS State Certification
• A program for governor-appointed State Certifying Official’s (SCOs), to
review information that local governments reported during previous BAS
years
– Legal boundary changes (annexations and deannexations)
– Functional status of governments
– Legal names of governmental units
• Verify that legal boundary changes and governmental unit status changes
reported to the BAS are legal.
• For boundary changes flagged as invalid by the state:
– The entity is responsible for resolving the discrepancy with the proper
state authority.
– After resolving the issue, the entity may submit the valid boundary
change to the BAS.
18
Legal Disputes
• If it comes to our attention that an area of land is in
dispute between two or more jurisdictions, we will not
make boundary changes until the parties come to a
written agreement, or there is a documented final court
decision regarding the matter/dispute.
19
BAS Website
20
 BAS Website: Contains BAS program information, schedule, BAS
maps and shapefiles, BAS forms, etc.:
https://www.census.gov/programs-surveys/bas/about.html
Questions?
Contact Us
Email: geo.bas@census.gov
Phone: 1-800-972-5651 (toll free)
Alternate: 1-301-763-1099

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NDGISUC2017 - Introduction to the Boundary and Annexation Survey (BAS)

  • 1. Geography Division U.S. Census Bureau 1 Introduction to the Boundary and Annexation Survey (BAS)
  • 2. Agenda • Boundary and Annexation Survey (BAS) –BAS Overview –American Community Survey (ACS) and Population Estimates Program (PEP) –Why is BAS important and who should respond? –BAS Annual Response –BAS Schedule –State and County Agreements –Participation Methods (Digital BAS, GUPS, Paper Maps) –State Certification –BAS website
  • 3. Boundary and Annexation Survey (BAS) • Annual, voluntary survey to collect legal status and boundary updates for tribal, state, and local governments. • Boundary updates submitted as part of the BAS must be legally in effect on or before January 1st of each BAS year. • Boundary updates submitted by March 1st are reflected in the American Community Survey and Population Estimates data. • Boundary updates submitted by May 31st are reflected in the following year’s BAS materials (digital files and paper maps) 3
  • 4. BAS – Who is Included? • Governmental Units (GUs) included in the BAS: –American Indian reservations and federally recognized off-reservation trust lands –States –Counties –Minor Civil Divisions (MCDs) –Incorporated Places –Consolidated Cities (e.g. Louisville/Jefferson County) 4
  • 5. Why We Conduct the BAS –Ensure that legal boundaries, and consequently, population, are correctly recorded with the federal government –Tabulate and present statistical data released for various censuses and surveys: • American Community Survey (ACS) • Population Estimates Program (PEP) • Decennial Census Programs –Support the Office of Management and Budget (OMB) Circular No. A-16 • Collecting and maintain boundaries for legal areas • Geo.data.gov • The National Map (http://nationalmap.gov/) 5
  • 6. American Community Survey (ACS) • Ongoing survey providing vital information on an annual basis about our nation and its people:  Demographics Housing  Social  Economic • Allows communities to see how they are changing • Products include data profiles, geographic comparison profiles, and detailed tables • http://www.census.gov/programs-surveys/acs/ 6
  • 7. Population Estimates Program (PEP) • Produces estimates of the population for the U.S., its states, counties, cities, and towns, as well as the Commonwealth of Puerto Rico and its municipios. • Uses current data on births, deaths, and migrations to calculate population change since the most recent decennial census • Produces time series of estimates of population, demographic change, and housing units • Estimates used in federal funding allocations • https://www.census.gov/population/intmigration/data/popestprog.html 7
  • 8. Why You Should Participate –Accurate boundaries allow us to count your community’s residents accurately –Helps Census Bureau produce accurate data –Accurate count helps the federal government allocate more than $400 billion in federal funds –Provides important information for community planning and decision-making Education Housing Health care services Services for the elderly 8
  • 9. Boundary Discrepancies 9 Census Bureau’s TIGER data Partner source data Entity’s Participation Status: 2017 BAS: No Changes 2016 BAS: No Response 2015 BAS: No Response
  • 10. North Dakota 2017 BAS Participation 10 Total Universe Participation Response No Response 55.5% No Response 45.5% Responded Reporting Universe Responded No Response 95.6% Responded 4.4% No Response
  • 11. BAS Contacts • How does the Census Bureau determine the BAS contact? –Local officials inform us. –A local government employee responding to the BAS for consecutive years will be assigned as the BAS contact. –If we have not received a BAS response for several years, we will attempt to establish a contact in either the local planning or GIS department. –The State Data Center (SDC) provides contact updates to the Census Bureau during the telephone follow-up phase of BAS. –If contact cannot be established, the BAS materials are mailed to the Highest Elected Official (HEO). –For federally recognized tribes, the BAS materials are mailed to the Tribal Chairperson unless the tribe provides another contact. 11
  • 12. BAS Annual Response • Annual Response: – Annual response letters emailed to BAS contacts for all governmental units in January. – Respondents provide updates to the HEO/BAS contacts and indicate whether or not they have boundary changes to report. – PDF maps, shapefiles, and forms are available on the BAS website. 12 https://www.census.gov/geo/partnerships/bas/bas_ar_form.html
  • 13. 2018 BAS Schedule 13 Activity Date(s) Annual Response information emailed January 2018 Non-response follow up Mid-February 2018 Deadline for BAS submission to be included in Population Estimates Program (PEP) and American Community Survey (ACS) March 1, 2018 State Data Center non-response follow up March 2018 Deadline for BAS submission to be reflected in 2019 BAS materials May 31, 2018
  • 14. BAS State Agreements • Available to states that enforce laws requiring local governments to report boundary changes to a state level agency. • Two Agreement types: – Reports boundary changes to the annual BAS for all entities within its jurisdiction – State provides Census Bureau with list of local governments that reported changes to the state. • State participation improves the BAS process: – Reduces duplication of effort in collecting information – Reduces the burden and cost on local governments – Improves the completeness of boundary data collected 14
  • 15. Consolidated BAS (CBAS) Agreements • The county government responds to the BAS for the governmental units within their jurisdiction. • CBAS agreement does not require every entity to sign up • County participation improves the BAS process by: –Reduces duplication of effort in collecting information –Reduces the burden and cost on local governments –Improves the completeness of boundary data collected 15
  • 16. 2018 BAS - Participation Methods • Digital BAS – Designed to accept submissions from experienced users of Geographic Information Systems (GIS) who have the ability to modify Census Bureau shapefiles and create change polygons – Spatial data provided in GIS shapefile format • Geographic Update Partnership Software (GUPS) – GUPS is based on an open-source platform known as QGIS. It is a customized geographic information system (GIS) provided by the Census Bureau. GUPS is tailored to meet the needs of those without extensive GIS experience and replaces the MAF/TIGER Partnership Software (MTPS) previously used in BAS. • Goal is to provide governmental units the option to use a GIS to create BAS submission files and electronically submit the files to the Census Bureau 16
  • 17. 2018 BAS - Participation Methods • Paper –Paper BAS is designed for participants who prefer to update their boundary and attribute information on paper maps. –Participants annotate their boundary, feature, and attribute changes on Census Bureau-provided paper maps 17
  • 18. BAS State Certification • A program for governor-appointed State Certifying Official’s (SCOs), to review information that local governments reported during previous BAS years – Legal boundary changes (annexations and deannexations) – Functional status of governments – Legal names of governmental units • Verify that legal boundary changes and governmental unit status changes reported to the BAS are legal. • For boundary changes flagged as invalid by the state: – The entity is responsible for resolving the discrepancy with the proper state authority. – After resolving the issue, the entity may submit the valid boundary change to the BAS. 18
  • 19. Legal Disputes • If it comes to our attention that an area of land is in dispute between two or more jurisdictions, we will not make boundary changes until the parties come to a written agreement, or there is a documented final court decision regarding the matter/dispute. 19
  • 20. BAS Website 20  BAS Website: Contains BAS program information, schedule, BAS maps and shapefiles, BAS forms, etc.: https://www.census.gov/programs-surveys/bas/about.html
  • 21. Questions? Contact Us Email: geo.bas@census.gov Phone: 1-800-972-5651 (toll free) Alternate: 1-301-763-1099