Kanban in your daily work - Sebastian Sussmann

Kanban in your daily work
V150623

www.axon.vnfb.com/AxonActiveVietNam
Who we are?
Dipl.-Ing. Sebastian Sussmann easy, just call me: Sebi
Born in Germany
Living and working since 2003 in Switzerland and since 2008 also in Vietnam
Studied at Brandenburg University of Technology Cottbus (BTU), Germany
Swiss Federal Institute of Technology Zürich (ETH), Switzerland
IT developing experience started at university in 1995
Institute for Automation Engineering - IFAT, network and WEB-Application,
Otto-von-Guericke-University Magdeburg, Germany
Multimedia Centre Cottbus (BTU), Germany
3D Print @ Swiss Federal Institute of Technology Zürich (ETH), Switzerland
Mappuls AG, Lucerne, Switzerland
Axon Active AG, Luzern, Switzerland
Axon Active Vietnam Co. Ltd., Ho Chi Minh City, Vietnam
Trainer at ECCInternational
Email sebastian.sussmann@axonactive.vn
http://vn.linkedin.com/in/sussmann
https://www.scrumalliance.org/community/profile/ssussmann

Axon Active Vietnam
We care about the community

?Kanban
?What does it mean

?Is this Kanban
Do you use it ?

Kanban board

Team board

?What is
?the idea of Kanban
?
?
?What is Kanban

Kan + ban
“Visual” + “card / board”

Produce “Just in time” business

Belt production

Push?

Push?
How can we solve this?

Parallel work?

Parallel work?
How can we handle it?

Bottleneck?

Bottleneck?
Who will fix this?

Kanban [Method] (https://goo.gl/8tQd9o)
Lucy's Famous Chocolate Scene

WIP
Observe, Visibility
!
!
!Pull

Don’t Hide your work …
Don’t produce Technical dept
Don’t get “undone work”

The team is OWNER of the Item /
Story
Not a single member ….
Individuals and Interaction - Teamwork

First IN First OUT
Get Things DONE

Frequently delivery
reduce coordination and planning
& increase trust
Increase trust and plan

Plan-Do-Check-Act (PDCA) cycle
Plan
DoCheck
Act
© http://en.wikipedia.org/wiki/File:W._Edwards_Deming.gif
W. Edwards Deming
(1900 –1993)
or Deming Cycle

appreciate that things are done,
deliver motivation

Happiness is not something ready
made. It comes from your own actions.
Dalai Lama

Avoid story card hell
Keep your backlog SLIM

Set the GOAL for your Project
Get the Vision

Why PULL
We don’t want to write more spec than code...
We don’t want write more code than tests…
We don’t want test more then deploy…
We don’t want to have “undone work”
?

Why WIP
Reduce multi tasking
prevent context switching
performing tasks on-at-a-time yields results sooner
Maximize throughput and output
Enhance teamwork
working together to make things done
increase cross functionality
?

Visibility
Provide visibility
status of work
how is it progressing
Provide a method for continuous improvement
Provide a direction to invest into most valuable work
Reduce risk
Increase flexibility
more stable DEV cycle (feedback loop kata)

Get things DONE
Incremental
Iterative
Impact Mapping: Making a big impact with software products and projects / Gojko Adzic
fail
outcome

Kaizen
“change for better“
The Idea of “Continuously improvement”

Get support from other people
Slack

?How does it work
In Software development

Kanban [Method]
• Continuously prioritized queue (limited work item > PULL system)
• Continuously deployment
• Development and maintenance, combined
• Visibly and easy to use
Source: getkanban

Kanban in action (http://youtu.be/3zKVZKiAd3Q)

Kanban
stop starting, start finishing
Keep the flow running
&

Bug’s
Where are the BUG’s

If a serious BUG appear…

60%
New
Development
10%
Maintenance
30%
Production
Problems

Compare
Agile Lean Kanban Scrum XP
Type
The way to THINK Production
PRACTICE
METHOD FRAMEWORK Technical
PRACTICE
Goal
Responsiveness
to changes
Reducing
waste
Maximize
the Flow
Increase the
Speed and
Feedback loop
Improve
software
quality
Implementation
Agile manifesto
12 Agile Principles
With
principles
and
practices
Whiteboard Sprint TDD
Paring
Swarming
You can use them separated or combine them …
stop starting, start finishing

Lets get some support,
Where can we use it?
©http://upload.wikimedia.org/wikipedia/commons/thumb/8/88/Werkzeuge_eines_Wagners.JPG/1280px-Werkzeuge_eines_Wagners.JPG

With your Team

Daily meeting
what can we do to finish this item?
Daily
meeting

Daily meeting
what can we do to finish this item?
Daily
meeting
Scrum:
What have you done since last meeting
for my team?
What will you do now for my team?
What is in your way?
The Team share this, one by one …
Kanban:
What can we do to finish this item?
And we go trough ITEM by ITEM
From right to left

Find out WHAT to DO
any
meeting

Scrumban
Scrum
(Scrumban)

Personal

Personal KANBAN
BacklogofTODAY
DoneTODAY
In progress NOW
Visualize

Personal KANBAN
Visualize

Visualize
mockup

Personal KANBAN
2
RULES
Visualize your work
+ limit your WIP!

Source: Book Title from: Erlend Hamberg; GTD in 15 Minutes
This can help to
manage your
personal backlog
For more Projects at
the same time
GTD
Get Things Done
GTD introduced by
David Allen

GTD
Get Things Done
Do it immediately
if it takes less than 2 min,
If not put it to your folder (area backlog)

Pomodoro Technique
Source: http://pomodorotechnique.com/
staying
focused

Pomodoro Technique
Work with Time
Not against Time
Manage Distractions
Only one thing at one-time
Source: http://pomodorotechnique.com/
staying
focused

staying
focused
Multitasking
brain rules by John Medina:
multitasking
needs 50% more time
+ 50% more mistakes
!

Pomodoro Technique
If you are in Pomodoro, switch of
everything that will interrupt you!
- Skype
- Yahoo
- Email
- Facebook
- Phone
- …
> you can answer in your 5 min break …
staying
focused

Online Tools
Online tools can not replace physical boards

Use your hands …
Handmade

Books
Kanban
David J. Anderson
Real-World-Kanban
Mattias Skarin
Personal Kanban
Jim Benson &
Tonianne DeMaria Barry
Pomodoro Technique
Staffan Nöteberg
Help work to flow…
Samantha Laing &
Karen Greaves

www.scrumbreakfast.vn
Keep in touch:
Email
sebastian.sussmann@axon.vn
http://vn.linkedin.com/in/sussmann
Trung Nguyen Café
264A Nam Ky Khoi Nghia Str.
Dist. 3, HCM City
27. June 2015 – 9:00 am
Pattern language for
Team Productivity

Disclaimer
This presentation is an ongoing work and will be updated and improved frequently.
1. Use
This presentation is produced for Axon Active Vietnam and may be used:
By Sebastian Sussmann for Axon Active Vietnam.
2. Content
The author reserves the right not to be responsible for the whole correctness, completeness or quality of the information which is provided at
this document. If some body will get problems because of using some information out from this presentation, the author will reject all claims.
Because the author can not guarantee the correct use of all provided information. The author done it with the best of one's knowledge and belief
This presentation / document is not complete. The author can add, remove and change it completely or partly at any time.
3. Copyright
The author intended not to use any copyrighted material for the presentation. For the case it was clearly indicated he provide the copyright and
source information at this page to indicate the copyright and the way of use.
The copyright for any material created by the author and the company Axon Active Vietnam is reserved. Any duplication or use of objects such
as images, diagrams, sounds or texts in other electronic or printed publications is not permitted without the author's agreement.
4. References:
http://www.scrumalliance.org
http://www.scrum.org
http://www.odd-e.com
http://www.dasscrumteam.com
http://www.borisgloger.com
http://www.soreco.ch
http://www.axonactive.vn
http://www.agilevietnam.org
http://www.torsten-horn.de
http://www.mountaingoatsoftware.com
http://www.scrumcenter.com
https://getkanban.corporatekanban.com
http://youtu.be/502ILHjX9EE
http://www.seriousplay.com
http://www.innovationgames.com
http://personalkanban.com
http://pomodorotechnique.com
http://www.agile42.com
http://scrumbreakfast.vn
http://openspaceworld.org
Bas Vodde ( from CSM)
Sudipta Lahiri (from Kanban)
Simon Roberts (from CSPO)
Rena Striegel (Leadship)
Henrik Kniberg (Agile Product Ownership in a Nutshell)
Mike Cohn (Effort)

Kanban in your daily work - Sebastian Sussmann

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