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                    Invoice Tracking System
                                       V 2.0

                               Presented by: Usman Hameed
Invoice Management – Current Procedure




2                    Invoice Tracking System v2.0
Drawbacks – Current Procedure




4                   Invoice Tracking System v2.0
Drawbacks – Usual Procedure
       Invoice status is not efficiently updated
       No proof of document in case of document lost /
        misplaced
       Data stored in user PC and excel sheet is replicated
        many times
       No routine Backup Strategy
       No Analytical reporting




    5                            Invoice Tracking System v2.0
Solution- Invoice Tracking System




6                     Invoice Tracking System v2.0
Invoice Tracking System
       Central repository of Complete Invoicing
       Scanned copy of invoice
       Email Intimation
       Web application for easy access anywhere
       Secured Login
       Detailed Reports based on (Vendor/Invoice/Periodic)
       Analytical Reports
       Centralized Database
       Submit Remarks
       Advance Searching
       Backlog Data Migration and so on

    7                           Invoice Tracking System v2.0
Proposed System - IMS
                      Verified invoice                        Treasury



    Scan & Index




               User




                                    Vendor

8                              Invoice Tracking System v2.0
Attributes – ITS
   Invoice Registration
       Date and Time Stamp
       Vendor Name
       PO/SO/WO number
       Description
       Currency
       Amount
   Invoice Status with Date & Time Stamp
       Received
       Sent for user verification
       Received verified invoice
       Sent for cheque processing
       Cheque received
       Cheque dispatched
   Scanning
       Original Invoice
       Verified Invoice
       Cheque
                                            Invoice Tracking System v2.0
Software Screen Shots
Software Screen Shots
Software Screen Shots
Software Screen Shots
Software Screen Shots
Infrastructure
    Invoice Tracking System




    ITS Scan Client



                                                  ITS Web Clients


    15                     Invoice Tracking System v2.0
”Simplicity can only be achieved
            by those who understand complexity,
            competitive advantage can be achieved
            by those who solve complex problems
            with simplicity.

            - AL-Rehman Technologies




     Thank you for your time




16
                 Invoice Tracking System v2.0

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Invoice Tracking & Payment Processing System

  • 1. Innovation >> Experience >> Value >> Results Invoice Tracking System V 2.0 Presented by: Usman Hameed
  • 2. Invoice Management – Current Procedure 2 Invoice Tracking System v2.0
  • 3. Drawbacks – Current Procedure 4 Invoice Tracking System v2.0
  • 4. Drawbacks – Usual Procedure  Invoice status is not efficiently updated  No proof of document in case of document lost / misplaced  Data stored in user PC and excel sheet is replicated many times  No routine Backup Strategy  No Analytical reporting 5 Invoice Tracking System v2.0
  • 5. Solution- Invoice Tracking System 6 Invoice Tracking System v2.0
  • 6. Invoice Tracking System  Central repository of Complete Invoicing  Scanned copy of invoice  Email Intimation  Web application for easy access anywhere  Secured Login  Detailed Reports based on (Vendor/Invoice/Periodic)  Analytical Reports  Centralized Database  Submit Remarks  Advance Searching  Backlog Data Migration and so on 7 Invoice Tracking System v2.0
  • 7. Proposed System - IMS Verified invoice Treasury Scan & Index User Vendor 8 Invoice Tracking System v2.0
  • 8. Attributes – ITS  Invoice Registration  Date and Time Stamp  Vendor Name  PO/SO/WO number  Description  Currency  Amount  Invoice Status with Date & Time Stamp  Received  Sent for user verification  Received verified invoice  Sent for cheque processing  Cheque received  Cheque dispatched  Scanning  Original Invoice  Verified Invoice  Cheque Invoice Tracking System v2.0
  • 14. Infrastructure  Invoice Tracking System ITS Scan Client ITS Web Clients 15 Invoice Tracking System v2.0
  • 15. ”Simplicity can only be achieved by those who understand complexity, competitive advantage can be achieved by those who solve complex problems with simplicity. - AL-Rehman Technologies Thank you for your time 16 Invoice Tracking System v2.0