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A B UY ER ' S GU I D E FO R NE PAL I B US I N ES S ES
Features to Look for in
Time & Attendance Software
What actually matters when choosing a system that fits Nepal's labor law, workforce, and business
realities.
Compliance Biometric & GPS Shift & Roster Payroll-ready Reporting
Prepared for HR & operations decision-makers | Nepal
Why the Right System Matters
Attendance touches payroll, compliance, and employee trust all at once — the wrong tool creates problems downstream.
Legal exposure
Nepal's Labor Act sets strict
hour, break, and overtime rules
— inaccurate records mean
audit and dispute risk.
Payroll errors
Manual attendance-to-payroll
transfer causes overpayment,
underpayment, and disputed
salaries.
Missed exceptions
Late arrivals, missed punches,
and unapproved overtime often
go unnoticed until month-end.
Frustrated employees
Employees lose trust when
attendance and leave records
aren't transparent or easy to
verify.
Time & Attendance Software | Buyer's Guide for Nepal 2
Must Handle Nepal's Labor Act 2074
Before comparing features, confirm the system can enforce these baseline rules automatically.
8 hrs / 48 hrs
Maximum working hours per day and per week
(Section 28).
30-min break
Mandatory rest after 5 continuous working hours.
4 hrs / 24 hrs
Overtime cap per day and per week, with employee
consent.
1.5x pay
Statutory overtime premium the system should
auto-calculate.
Records required
Employers must maintain attendance & overtime
logs for inspection.
SSF-linked
Attendance data should tie cleanly into SSF-based
payroll reporting.
Time & Attendance Software | Buyer's Guide for Nepal 3
1. Flexible, Reliable Attendance Capture
One method rarely fits an entire workforce — look for a system that supports several.
Biometric devices
Fingerprint or face recognition for fixed
office locations — hard to falsify.
GPS & geofencing
Location-verified check-in for field staff,
sales teams, and multi-branch offices.
Mobile self check-in
Employees clock in from the Pace
HRMS-style mobile app, wherever they
work.
QR / web punch
Fast, low-cost option for small offices
or shared entry points.
Time & Attendance Software | Buyer's Guide for Nepal 4
2. Shift, Roster & Overtime Automation
The system should manage schedules and enforce OT limits, not just log punches.
Shift & Roster Management
▪ Multiple shift patterns and rotating rosters
▪ Bulk roster assignment across departments/branches
▪ Shift swap requests with manager approval
▪ Holiday & weekend-aware scheduling
Overtime Compliance
▪ Auto-flags overtime beyond 4 hrs/day or 24 hrs/week
▪ Captures employee consent for overtime work
▪ Calculates 1.5x premium pay automatically
▪ Feeds verified OT data straight into payroll
Time & Attendance Software | Buyer's Guide for Nepal 5
3. Leave Integration & Exception Handling
Attendance shouldn't live in a silo — it needs to reconcile with leave and flag problems early.
Leave & Attendance Sync
▪ Approved leave automatically reflects in attendance
▪ No manual reconciliation between two systems
▪ Half-day, short-leave & permission handling
▪ Accurate present/absent counts for payroll
Exception & Alert Management
▪ Flags late arrivals, early departures & missed punches
▪ Real-time alerts to managers and HR
▪ Configurable grace periods and rules
▪ Exception dashboard for month-end review
Time & Attendance Software | Buyer's Guide for Nepal 6
4. Reporting, Analytics & Payroll Integration
Data is only useful if it's visible, accurate, and connects directly to salary processing.
Reporting & Analytics
▪ Daily, monthly & custom attendance summaries
▪ Department- and branch-wise insights
▪ Trend analysis for absenteeism & punctuality
▪ Exportable reports for audits and management
Direct Payroll Integration
▪ Attendance, leave & overtime flow into payroll automatically
▪ Eliminates manual data entry and calculation errors
▪ Supports SSF, CIT & tax-linked payroll processing
▪ Faster monthly payroll close
Time & Attendance Software | Buyer's Guide for Nepal 7
5. Built for Nepal's Way of Working
Features that matter for multi-branch, field-based, and distributed Nepali teams.
Multi-Branch & Province Support
▪ Branch- and province-specific holiday calendars
▪ Centralized visibility across all locations
▪ Localized shift rules per branch
Offline & Field-Ready Mode
▪ Attendance capture without constant internet
▪ Auto-syncs once connectivity returns
▪ Built for field staff, warehouses & retail outlets
Local Context Fit
▪ Nepali public holidays pre-configured
▪ Familiar date formats (BS/AD support)
▪ Interface usable by non-technical staff
Scales as You Grow
▪ Handles a few employees or several thousand
▪ Easy to add branches, shifts & departments
▪ No re-platforming as the business expands
Time & Attendance Software | Buyer's Guide for Nepal 8
6. Security, Access & Support
The features that protect data and keep the system running smoothly day to day.
Encrypted data storage
Attendance & biometric data protected both in transit
and at rest.
Role-based access
HR, managers, and employees each see only what they
should.
Audit-ready logs
Every edit to attendance records is tracked and
traceable.
Local, responsive support
A Nepal-based team that understands local business
hours and needs.
Configurable rules
Grace periods, approval chains & policies adjustable
without a developer.
Proven reliability
Stable performance during peak check-in times across
branches.
Time & Attendance Software | Buyer's Guide for Nepal 9
Quick Evaluation Checklist
Use this as a scorecard when comparing vendors side by side.
✓ Enforces Nepal Labor Act hour, break & overtime rules automatically
✓ Supports biometric, GPS, mobile & QR/web check-in methods
✓ Handles multi-shift rosters and shift-swap approvals
✓ Syncs attendance with leave records with no manual reconciliation
✓ Sends real-time alerts for late arrivals and missed punches
✓ Integrates directly with payroll, SSF & tax processing
✓ Works offline for field staff and syncs when reconnected
✓ Offers branch- and province-specific holiday calendars
✓ Provides role-based access and audit-ready data logs
✓ Backed by local, Nepal-based implementation and support
Time & Attendance Software | Buyer's Guide for Nepal 10
Must-Have vs. Nice-to-Have
Prioritize accordingly when budgets or timelines force trade-offs.
Must-Have
▪ Labor Act-compliant hour & overtime tracking
▪ Payroll & SSF integration
▪ Biometric or GPS-verified check-in
▪ Leave-attendance sync
▪ Role-based data security
Nice-to-Have
▪ AI-based anomaly detection
▪ Facial-recognition liveness checks
▪ Advanced workforce analytics dashboards
▪ Multi-language interface beyond Nepali/English
▪ Third-party HR tool integrations (Slack, Teams)
Time & Attendance Software | Buyer's Guide for Nepal 11
Choose a System That Fits How Nepal Works
The right time & attendance software should enforce Nepal's labor rules automatically, work for office and field
staff alike, and connect cleanly to payroll — not add another manual task to HR's plate.
See How Pace HRMS Compares
Phone: +977 980-2360804
Location: Hattisar, Kathmandu, Nepal
Web: www.thepaceinfosys.com
PACE HRMS