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Time Optimization
How to get more out of your 24h day
To Make It Short !
Time is money & money is money
1. Work less
2. Break Down your day
3. Organize what you have to do
4. Important ≠ Urgent
1- My Experience
You’re not alone !
Geek Entrepreneur
2 years working alone in my room on
salsamundo.com ending up with
almost 40 people working on their free
time on all the project
Main Believe: First to start, last to stop
Main mistake: Wasting the time of
everyone
Current situation
Involved in dozens of projects.
Working with many people in different
countries
Current believe: Time is money
Current methods: Finish only what has
to be done
2- Freelancer Situation
Time to track how you spend 24h
Freelancers’ life
Who: People working from home or non
office places
What: Involved in many projects
Issues:
1. Clicking syndrome
2. Freedom effect
3. Busy Day
The Clicking Syndrome
How many times did it happen ?
- Multi tasking
- Reviewing all notifications
- Checking your last emails
- Answering your phone
- No idea of what you just did
What do you see ?
- Skype
- Gmail
- Facebook
- Linkedin
- Emails
Freedom Effect
Are you really doing what you want ?
- Sending an important email
- Finishing a project
- Limiting the number of meetings
- Solving issues
- Organizing your day
- Tracking your time
What do you do?
- Send an email
- Answer the skype call
- Review Facebook notification
- Finish my linkedin message
- Retweet
The busy day
How many times did it happen ?
- No time for leisure activity
- No time for dinner with friends
- Forgot friends’ events
- Finish working at 3am
- No idea of what you’ve been doing the
full day
What do you have to do?
- Send an email
- Answer the skype call
- Review Facebook notification
- Finish my linkedin message
- Retweet
3- The 3 W
What, When, Why
What do you have to do
Write down all of it and sort it out by
- Category
- Project
When do you have to do it
Add your deadlines
Ex: Project A – Deadline dd/mm
-Task 1
-Task 2
Why do you have to do it
Ask yourself how important is it
Ex: Project A – Important
-Task 1 – No important
-Task 2 - Important
Sort it Out
Organize your tasks by Importance
and Urgency
Ex: Project A
1. Task 1 – Im + Ur
2. Task 2 - Im
3. Task 3 – Ur
4. Task 4
Keep In Mind
4- Organize yourself
This is mine, get yours
To know before you start
1. 20% of your day produce 80% of your outputs
2. Multitasking = Useless (most of the time)
3. Time management is one the first reason for success
4. Know your strengths and weakness
5. Know what time you are productive
6. Make choices
7. Plan your road to success
8. Invest today, harvest tomorrow
9. Estimate your hourly rate
10. Leisure is important
11. Track and analysis
Start planning
Last week objectives:
1. What was I supposed to do
2. Why I did not finish everything
Next Week objectives:
1. What I have to do
2. Which mistake should I not redo
Write Down
This week
* Perso
Project A (A2)
Task 1,2,3
• Pro
Project B (B1)
Task 1,2, 3
Project C (A1)
Task 1,2, 3
Today
* Perso
Project A (A2)
Task 1 (A3)
• Pro
Project C (A1)
Task 1 (A1)
Task 2 (B1)
Project B (B1)
Task 3 (B2)
Code I use
An = I have to do
Bn = When A is
done
Cn = It’s not for me
but has to be done
Day Planning
8am : Wake up + Sport
9-10am: Answer Email + Task A focus
11am: Answer new emails + Task B
12-1: Break
2-4pm: Long Term Projects
5-6: Finish main objectives
7: Leisure
How I work
1. 20 min rounds
2. Timer using an apps blocking
notifications
3. Browser is used in full mode
4. All notifications are turned off
5. When tired, 20 min naps
Books I like
Tools I Use
1. Ok timer: Apps blocking my mobile notification
2. F11 on web browser: Switch your PC in full screen, so you don’t see
notification
3. Boomerang: Gmail plugin to send an email whenever you want
4. Google Drive: Online document to work with different people
5. Notepad: A real one to write down what I have to
6. Chrome: To get access to all my info all time
Other tools you should look at : http://thenextweb.com/apps/2014/12/06/tools-
remote-teams/
And You?
How do you do it ? Come and share your best tips !
http://www.joomgeek.com/blog/time-optimization-for-freelancers.html

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Freelancers, Time To Optimize Your Time

  • 1. Time Optimization How to get more out of your 24h day
  • 2. To Make It Short ! Time is money & money is money 1. Work less 2. Break Down your day 3. Organize what you have to do 4. Important ≠ Urgent
  • 4. Geek Entrepreneur 2 years working alone in my room on salsamundo.com ending up with almost 40 people working on their free time on all the project Main Believe: First to start, last to stop Main mistake: Wasting the time of everyone
  • 5. Current situation Involved in dozens of projects. Working with many people in different countries Current believe: Time is money Current methods: Finish only what has to be done
  • 6. 2- Freelancer Situation Time to track how you spend 24h
  • 7. Freelancers’ life Who: People working from home or non office places What: Involved in many projects Issues: 1. Clicking syndrome 2. Freedom effect 3. Busy Day
  • 8. The Clicking Syndrome How many times did it happen ? - Multi tasking - Reviewing all notifications - Checking your last emails - Answering your phone - No idea of what you just did
  • 9. What do you see ? - Skype - Gmail - Facebook - Linkedin - Emails
  • 10. Freedom Effect Are you really doing what you want ? - Sending an important email - Finishing a project - Limiting the number of meetings - Solving issues - Organizing your day - Tracking your time
  • 11. What do you do? - Send an email - Answer the skype call - Review Facebook notification - Finish my linkedin message - Retweet
  • 12. The busy day How many times did it happen ? - No time for leisure activity - No time for dinner with friends - Forgot friends’ events - Finish working at 3am - No idea of what you’ve been doing the full day
  • 13. What do you have to do? - Send an email - Answer the skype call - Review Facebook notification - Finish my linkedin message - Retweet
  • 14. 3- The 3 W What, When, Why
  • 15. What do you have to do Write down all of it and sort it out by - Category - Project
  • 16. When do you have to do it Add your deadlines Ex: Project A – Deadline dd/mm -Task 1 -Task 2
  • 17. Why do you have to do it Ask yourself how important is it Ex: Project A – Important -Task 1 – No important -Task 2 - Important
  • 18. Sort it Out Organize your tasks by Importance and Urgency Ex: Project A 1. Task 1 – Im + Ur 2. Task 2 - Im 3. Task 3 – Ur 4. Task 4
  • 20. 4- Organize yourself This is mine, get yours
  • 21. To know before you start 1. 20% of your day produce 80% of your outputs 2. Multitasking = Useless (most of the time) 3. Time management is one the first reason for success 4. Know your strengths and weakness 5. Know what time you are productive 6. Make choices 7. Plan your road to success 8. Invest today, harvest tomorrow 9. Estimate your hourly rate 10. Leisure is important 11. Track and analysis
  • 22. Start planning Last week objectives: 1. What was I supposed to do 2. Why I did not finish everything Next Week objectives: 1. What I have to do 2. Which mistake should I not redo
  • 23. Write Down This week * Perso Project A (A2) Task 1,2,3 • Pro Project B (B1) Task 1,2, 3 Project C (A1) Task 1,2, 3 Today * Perso Project A (A2) Task 1 (A3) • Pro Project C (A1) Task 1 (A1) Task 2 (B1) Project B (B1) Task 3 (B2) Code I use An = I have to do Bn = When A is done Cn = It’s not for me but has to be done
  • 24. Day Planning 8am : Wake up + Sport 9-10am: Answer Email + Task A focus 11am: Answer new emails + Task B 12-1: Break 2-4pm: Long Term Projects 5-6: Finish main objectives 7: Leisure
  • 25. How I work 1. 20 min rounds 2. Timer using an apps blocking notifications 3. Browser is used in full mode 4. All notifications are turned off 5. When tired, 20 min naps
  • 27. Tools I Use 1. Ok timer: Apps blocking my mobile notification 2. F11 on web browser: Switch your PC in full screen, so you don’t see notification 3. Boomerang: Gmail plugin to send an email whenever you want 4. Google Drive: Online document to work with different people 5. Notepad: A real one to write down what I have to 6. Chrome: To get access to all my info all time Other tools you should look at : http://thenextweb.com/apps/2014/12/06/tools- remote-teams/
  • 28. And You? How do you do it ? Come and share your best tips ! http://www.joomgeek.com/blog/time-optimization-for-freelancers.html