Confluence as DMS for Moscow Atlassian User Group EN

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Atlassian Confluence
as universal document
management system

Boris Zinchenko
Igor Morenko
Andrew Kashulin
Alexey Fisher

Atlassian User Group
Moscow, June, 30, 2016

Atlassian Confluence is well known as powerful
corporate wiki system useful to create knowledge
base, web site or documeta...

We got a task to create managed repository for a business
model with hundreds linked diagrams in MS Visio format within
a ...

Atlassian Confluence have REST API and can be
used as managed repository with access from
external application.
Product do...

●
Local repository: model in folder hierarchy
●
Confluence based repository-
●
Import into Confluence based repository-
●
...

Local repository

Local model is a folders
hierarchy with busines
process model «Russian
business», opened in
Windows Explorer: not
suitabe ...

Open local model with
Enterprise Explorer

Open model «Russian
business»

Model opened in a local
reposirory, file system

Confluence repository

Save model to
Confluence repository
and get advantages of
collaboration with remote
team

Connect to Confluence

Connection successful

Choose Confluence
space to work

Import folders hierarchy
into the repository

Create a new folder to
work with, as a result
at the Confluence side
page will be created and
used as root of hierarchy

Choose recently created
folder «Russian
business»

Import model folders
hierarchy into folder
«Russian business»

Import in progress

Folders hierarchy import
completed successfully

Open Confluence and
take look for imported
hierarchy

Open and save documents
to Confluence repository

Open Confluence
repository

Choose folder «Russian
business», expand node
and open a document

Every user any time can
check out any model
subset, make changes
and submit to repository

Possible actions are
common: «cut», «paste»,
«copy», «delete»,
«rename» using
Confluence repository.

Possiable actions within
folders: create new folder
or MS Office document,
diagram, presentation,
spreadsheet

Recently opened
documents

Confluence side

Confluence space used
to store model: «BPM
Demo»

Confluence space «BPM
Demo» with already
imported model «Russian
busines»

Imported folder hierarchy
became Confluence
pages hierarchy

Document versioning

Open Confluence page
containing document

Currently document have
version «1», open it

Document may be
opened with appropriate
application and saved to
Confluence repository

Saving document into
Confluence similar to
work with a file system.
After saving document
will have version «2».

Model publication

MS Visio documents
export formats: PDF,
AutoCAD, EMF, SVG, XPS,
BMP, GIF, JPEG, PNG, TIFF

Thumbnails generated
from Visio documents

Visio document exported
as a graphics

Atlassian Confluence
as universal document management system
Atlassian User Group
Moscow, June, 30 2016

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