PMOs and organisational change, 23 May 2018

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PMOs and organisational change
Welcome
Simon Williams
Chair (Acting), Enabling Change
SIG

Agenda
▪ Lunch and Networking
▪ Welcome
1. The Changing Influence of a PMO under Rebuild: Case Study
– Professor Mark Rees...

The Changing Influence of a
PMO under Rebuild: Case Study
Mark Reeson
PMO SIG and Director M R
Project Solutions

Teach to Learn, Learn to Share, Share to Grow
A Project Vision for the Future
Changing the World One Person At a Time
Livi...

The Concept
To create one singular standardised method of project
delivery throughout the whole Eastern Province for all
M...

Region has been fragmented for many years with Urban
Development and Project Delivery
September 2015 – Decision made to ha...

7
Teach to Learn, Learn to Share, Share to Grow
Centralised coordination of all municipality projects for
both external an...

Create a department with greater focus for all municipal
projects without changing accountability
Promote the region and S...

Draft and then introduce standard project management
governance
Ensure Quality Assurance for all new processes and
procedu...

10
Teach to Learn, Learn to Share, Share to Grow
Mayor of the
Eastern Province Municipality
Project Coordination and
Plann...

Quality Assurance and ISO Compliance
Work Permit Issuance
Accessibility, Mobility and Sustainability for a Smart City
11
T...

Project Assurance, Monitoring and Controlling
IT Support Team and System
Improved Accessibility of Information
Knowledge M...

Coordinated Planning
Internal and External Administration and Centralised
Communication
Long-Term Strategic Management Pla...

Governance Documentation
Project Management Framework
Full Suite of Project Documentation
Prioritisation Technique
Asset R...

Operational PCP
Regulated maintenance and systematic review of all
documentation
New improved Asset Management System
Intr...

Three Distinct Challenges
Create an Operational Setup for the Eastern Province
Municipality PCP
Develop and build PCP stru...

Operational PCP for the Eastern Province
Three External Strategic Leads with role to include
training Saudi management sta...

Use Eastern Province as template for documentation
and processes
MOMRA and Riyadh to support each other in preparation
Jed...

Uses physical infrastructure more efficiently, supporting a
strong and healthy economic, social and cultural
development
R...

Simple model that defines optimised and efficient
approach to management
Based around proactive change and clear strategy
...

Based on creation linking contextual awareness with
business and operational management
Derivation published August 2017 –...

Design around the processes and procedures of the
ministry and its Urban Development Plan
SMART Model and the SMART Vision...

23
Teach to Learn, Learn to Share, Share to Grow
Smart Vision TM

People impacted by the living environment around them
whether a city, an organisation or a region
Measured by six factors:...

Model and associated documentation needs translation –
Start July 2018
Smart Vision to be tested and verified by each Aman...

26
Teach to Learn, Learn to Share, Share to Grow
Conclusion
Eastern Province PCP Development Project has been a
success
Fr...

Teach to Learn, Learn to Share, Share to Grow
A Project Vision for the Future
Changing the World One Person At a Time
Livi...

Teach to Learn, Learn to Share, Share to Grow
Community Smart Programme
Making a Real Difference

29
Teach to Learn, Learn to Share, Share to Grow
Is That the End of the
Story?

A model is a model is a model …….
If you can’t use it, you can’t apply it
Community cares about its community
Smart City c...

31
Teach to Learn, Learn to Share, Share to Grow
Not Quite Yet

32
Teach to Learn, Learn to Share, Share to Grow
Not Quite Yet

33
Teach to Learn, Learn to Share, Share to Grow
Not Quite Yet

Teach to Learn, Learn to Share, Share to Grow
Community Smart Programme
Making a Real Difference

The PMO as an Agent of Change
Martin Butcher

THE PMO AS
CHANGE AGENT
MARTIN BUTCHER PMP, FINSTLM

PRESENTATION OUTLINE
• The Critical Success Factors for transformational change
• The PMO in the organisation
• The PMO as...

CRITICAL SUCCESS FACTORS
POLITICAL
(Stakeholders and impacted groups are
supportive and aligned with the change)
SPONSORSH...

THE PMO IN THE ORGANISATION
PORTFOLIO
PROGRAMMES
PROJECTS
BUSINESS AS
USUAL
OPERATIONS
Executive
Board
Corporate
Organisat...

THE PMO AS A CHANGE AGENT?
PORTFOLIO
PROGRAMMES
PROJECTS
BUSINESS AS
USUAL
OPERATIONS

THE PMO AS CHANGE AGENT
PORTFOLIO
PROGRAMMES
PROJECTS
BUSINESS AS
USUAL
OPERATIONS
Enterprise/Portfolio Management Office
...

DRIVING CHANGE
• Gate Reviews – conducted with and for the Sponsor
• Based on the APM ‘Integrated Baseline Review’ (IBR)
•...

ASSURING CHANGE
• Confirming Momentum:
• Track and report, carefully selected, meaningful and forward looking
performance ...

THE TRANSFORMATION LIFECYCLE
Time
ChangeFocus
Prepare for Change:
• Stabilise org leadership & control
• Start delivering ...

CONCLUSION
A well led, dynamic and empowered, enterprise level, Portfolio
Management Office (PMO) will have a material imp...

QUESTIONS?

PMO
Matthew Hill
This presentation is not available

Delivering Change whilst
undergoing Transformation: TfL
PMO Case Study
Simon Williams
Enabling Change SIG Acting Chair

Introduction:
Simon Williams
▪ 21+ years Transport for London – outgoing
Head of Business Change Project
Management
▪ Shor...

Agenda
▪ Brief Introduction to Enabling Change SIG
▪ TfL PMO Case Study:
– Delivering Change – TfL Capital Delivery Change...

Enabling Change SIG
The SIG’s mission is to‘improve
the change capability of
organisations, teams and
individuals’
Availab...

Themes Practitioner Groups
Membership,
Communications, Events
Methods & Standards
Collaboration – External
Innovation
(Res...

TfL PMO Case Study

55
This document reflects ongoing work and discussions within TfL on options for the future of TfL/LU. It is not intended ...

56
This document reflects ongoing work and discussions within TfL on options for the future of TfL/LU. It is not intended ...

57
This document reflects ongoing work and discussions within TfL on options for the future of TfL/LU. It is not intended ...

58
This document reflects ongoing work and discussions within TfL on options for the future of TfL/LU. It is not intended ...

across 14 areas of the business

60
This document reflects ongoing work and discussions within TfL on options for the future of TfL/LU. It is not intended ...

61
This document reflects ongoing work and discussions within TfL on options for the future of TfL/LU. It is not intended ...

62
This document reflects ongoing work and discussions within TfL on options for the future of TfL/LU. It is not intended ...

63
This document reflects ongoing work and discussions within TfL on options for the future of TfL/LU. It is not intended ...

64
This document reflects ongoing work and discussions within TfL on options for the future of TfL/LU. It is not intended ...

65
Individual reactions to change
TFL PMO CASE STUDY: DELIVERING CHANGE WHILST UNDERGOING TRANSFORMATION

66
Why do people react negatively to change?
TFL PMO CASE STUDY: DELIVERING CHANGE WHILST UNDERGOING TRANSFORMATION

67
This document reflects ongoing work and discussions within TfL on options for the future of TfL/LU. It is not intended ...

68 MAJOR PROJECTS DELIVERY BUSINESS
This document reflects ongoing work and discussions within TfL on options for the futu...

69
This document reflects ongoing work and discussions within TfL on options for the future of TfL/LU. It is not intended ...

70
This document reflects ongoing work and discussions within TfL on options for the future of TfL/LU. It is not intended ...

Workshop: Creating a SMART
Business
Mark Reeson

Email: mark.reeson@binternet.com www.mrprojectsolutionsltd.com © 2017 M R Project Solutions Ltd
Business SMART Template
St...

Email: mark.reeson@binternet.com www.mrprojectsolutionsltd.com © 2017 M R Project Solutions Ltd
Identify Strategic Factors...

Email: mark.reeson@binternet.com www.mrprojectsolutionsltd.com © 2017 M R Project Solutions Ltd
Identify Strategic Factors...

Email: mark.reeson@binternet.com www.mrprojectsolutionsltd.com © 2017 M R Project Solutions Ltd
Identify Project and Proce...

Email: mark.reeson@binternet.com www.mrprojectsolutionsltd.com © 2017 M R Project Solutions Ltd
Prioritising the Change
Pr...

Email: mark.reeson@binternet.com www.mrprojectsolutionsltd.com © 2017 M R Project Solutions Ltd
77
Strategy
▪ Design appli...

This presentation was delivered
at an APM event
To find out more about
upcoming events please visit our
website www.apm.or...

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