Data Governance: Keystone of Information Management Initiatives

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Data Governance: Keystone
of Information Management
Initiatives

Alan McSweeney

Objectives

• To provide an overview of the importance and relevance
of data governance as part of an information ma...

Agenda

• Data Management Issues
• Data Governance and Data Management Frameworks
• Approach to Data Governance
• ...

Data Governance

• Provides an operating discipline for managing data and information as a key
enterprise asset
• ...

Data Management Issues

• Discovery - cannot find the right information
• Integration - cannot manipulate and combine ...

Data Management Problems – User View

• Managing Storage Equipment
• Application Recoveries / Backup Retention
• Ven...

Information Management Challenges

• Explosive Data Growth
− Value and volume of data is overwhelming
− More...

Information Management Issues

• 52% of users don’t have confidence in their information
• 59% of managers miss inform...

Data Quality

• Poor data quality costs real money
• Process efficiency is negatively impacted by poor data
qualit...

Information

• Information in all its forms –
...

Data, Information and Knowledge

• Data is the representation of facts as text, numbers, graphics,
images, sound or ...

Data, Information, Knowledge and Action

Knowledge Action

Information
...

Information is an Organisation Asset

• Tangible organisation assets are seen as having a value and are
managed and ...

Data Management and Project Success

• Data is fundamental to the effective and efficient
operation of any solution
...

Generalised Information Management Lifecycle

Enter, Create, Acquire, • Generalised...

Generalised Information Management Lifecycle

• Need to implement management frameworks and
associated solutions to ...

Expanded Generalised Information Management
Lifecycle
Plan, Design and
Specify
...

Objectives of Implementing Solutions to Deliver
Generalised Information Management Lifecycle
• Establish effective polic...

Data and Information Management

• Data and information management is a business process
consisting of the planning ...

Data and Information Management

To manage and utilise information as a strategic asset

...

Data Management Goals

• Primary goals
− To understand the information needs of the enterprise and all its
...

Data Management Goals

• Secondary goals
− To control the cost of data management
− To promote a wider and d...

Triggers for Data Management Initiative

• When an enterprise is about to undertake architectural
transformation, da...

Data Management Principles

• Data and information are valuable enterprise assets
• Manage data and information carefu...

Organisation Data Management Function

• Business function of planning for, controlling and
delivering data and info...

Scope of Complete Data Management Function
Metadata Data
...

Data Governance

• Capstone of
Data
Management
Data Governance
in...

Objectives of Data Governance

• Guide information management decision-making
• Ensure information is consistently def...

Shared Role Between Business and IT

• Data management is a shared responsibility between data
management profession...

Why Develop and Implement a Data Management
Framework?
• Improve organisation data management efficiency
• Deliver bet...

Data Governance and Data Management
Frameworks

April 21, 2010 31

Data Governance and Data Management
Frameworks
• DMBOK - Data Management Book of Knowledge
• TOGAF - The Open Group Ar...

DMBOK, TOGAF and COBIT
Can be a DMBOK Is a Specific and
...

DMBOK, TOGAF and COBIT – Scope and Overlap
...

Data Management Book of Knowledge (DMBOK)

• DMBOK is a generalised and comprehensive framework for
managing data ac...

Data Management Book of Knowledge (DMBOK)

• Not a solution to your data management needs
• Framework and methodology ...

Data Management-Related Frameworks

• TOGAF (and other enterprise architecture standards) define a
process for arriv...

TOGAF and Data Management
• Phase C1 (subset of
...

TOGAF Phase C1: Information Systems Architectures
- Data Architecture - Objectives
• Purpose is to define the major type...

TOGAF Phase C1: Information Systems Architectures
- Data Architecture - Overview
...

TOGAF Phase C1: Information Systems Architectures - Data
Architecture - Approach - Key Considerations for Data
Architectur...

TOGAF Phase C1: Information Systems Architectures - Data
Architecture - Approach - Key Considerations for Data
Architectur...

TOGAF Phase C1: Information Systems Architectures - Data
Architecture - Approach - Key Considerations for Data
Architectur...

TOGAF Phase C1: Information Systems Architectures
- Data Architecture - Outputs
• Refined and updated versions of the Ar...

COBIT Structure
COBIT

Plan and Organise (PO) ...

COBIT and Data Management

• COBIT objective DS11 Manage Data within the Deliver and
Support (DS) domain
• Effecti...

COBIT and Data Management

• Objective is the control over the IT process of managing data that
meets the business r...

COBIT Process DS11 Manage Data
• DS11.1 Business Requirements for Data Management
− Establish arrangements to ensu...

COBIT Data Management Goals and Metrics
Activity Goals Process Goals ...

Approach to Data Governance

April 21, 2010 50

Data Governance

• Core function of Data Management
• Interacts with and influences each of the surrounding ten data
...

Data Governance

• Shared decision making is the hallmark of data governance
• Requires working across organisational ...

Data Governance

• Data governance is accomplished most effectively as an
on-going program and a continual improveme...

Data Governance and IT Governance

• IT Governance makes decisions about • Data Governance is focused
− IT...

Data Governance – Definition and Goals

• Definition
− The exercise of authority and control (planning, monitoring...

Data Governance - Overview
Inputs Primary Deliverables

•Business ...

Data Governance Function, Activities and Sub-
Activities
Data Governance

...

Data Governance

• Data governance is accomplished most effectively as an
on-going program and a continual improveme...

Data Governance - Possible Organisation Structure

Data Governance Stru...

Data Governance Shared Decision Making
Business Decisions Shared Decision Making IT Deci...

Data Stewardship

• Formal accountability for business responsibilities ensuring effective
control and use of data a...

Data Stewardship - Roles

• Executive Data Stewards – provide data governance and
make of high-level data stewardshi...

Data Stewardship Roles Across Data Management
Functions - 1
All Data Stewards Execu...

Data Stewardship Roles Across Data Management
Functions - 2
All Data Stewards Executi...

Data Strategy

• High-level course of action to achieve high-level goals
• Data strategy is a data management program ...

Elements of Data Strategy

• Vision for data management
• Summary business case for data management
• Guiding princi...

Data Strategy

Data Management
Programme Char...

Data Policies

• Statements of intent and fundamental rules governing the
creation, acquisition, integrity, security...

Data Policies

• Possible topics for data policies
− Data modeling and other data development activities
− D...

Data Architecture

• Enterprise data model and other aspects of data
architecture sponsored at the data governance l...

Data Standards and Procedures

• Include naming standards, requirement specification
standards, data modeling standa...

Data Standards and Procedures

• Possible topics for data standards and procedures
− Data modeling and architectur...

Regulatory Compliance

• Most organisations are is impacted by government and
industry regulations
• Many of these...

Regulatory Compliance

• Data governance needs to work the business to find the best
answers to the following regula...

Issue Management

• Data governance assists in identifying, managing, and resolving data
related issues
− D...

Issue Management, Control and Escalation

• Data governance implements issue controls and
procedures
− Identif...

Data Management Projects

• Data management roadmap sets out a course of action for
initiating and/or improving data...

Data Asset Valuation

• Data and information are truly assets because they have
business value, tangible or intangib...

State of Information and Data Governance

• Information and Data Governance Report, April 2008
− International Ass...

Terms Used by Organisations to Describe the
Activities Associated with Governing Data
Data Management ...

Your Organisation Recognises and Values Information as a
Strategic Asset and Manages it Accordingly

Strongl...

Direction of Change in the Results and Effectiveness of the
Organisation's Formal or Informal Information/Data
Governance ...

Perceived Effectiveness of the Organisation's Current
Formal or Informal Information/Data Governance Processes

...

Actual Information/Data Governance Effectiveness
vs. Organisation's Perception

It is Better Than Most
...

Current Status of Organisation's Information/Data
Governance Initiatives
Started an Information/Data Governance Ini...

Expected Changes in Organisation's Information/Data
Governance Efforts Over the Next Two Years

Will Increase Sign...

Focus of Information / Data Governance Efforts
Customers ...

Overall Objectives of Information / Data Governance
Efforts
Improve Data Q...

Primary Activities of Organisation's Information /
Data Governance Efforts
St...

Primary Drivers for Organisation's Information /
Data Governance Efforts
General Desire To Improve The Quality...

Category of Tools Currently Used in Organisation
Data Quality Analysis, Assessment Or
...

Functional Area to Which the Leader of the Organisation's
Information / Data Governance Effort Reports

Inf...

Number of Levels Between the Organisation's Most Senior
Leader and the Person Most Directly in Charge of the
Information /...

Membership of Senior Information / Data
Governance Body within an Organisation
The Senior / Executive Management Tea...

Relationship Between Information / Data
Governance and Data Quality Leadership
Information Governance and Data Quality Are...

Change In Organisation's Information / Data Quality
Over the Past Two Years
Information / Data Quality
...

Maturity Of Information / Data Governance Goal
Setting And Measurement In Your Organisation

5 - Optimis...

Maturity Of Information / Data Governance
Processes And Policies In Your Organisation
5 - Optimised ...

Maturity Of Responsibility And Accountability For
Information / Data Governance Among Employees In Your
Organisation
...

Average Per Record Cost of a Data Breach 2005 –
2009 USD
$250

$197 $202 $204
...

Average Organisational Cost of a Data Breach 2005 –
2009 USD

$8,000,000
...

More Information

Alan McSweeney
alan@alanmcsweeney.com

April 21, 2010 102

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