Organizing effective events and conversations

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Organizing effective events
and conversations
Ewen Le Borgne

Komms Klinic Session
ILRI, Ad...

Overview

• What are we talking about?
• Basic ingredients
• Effective conversations
• Effective events
• Need a Komms Kli...

1. What are we talking about?

• Professional face-to-face
conversations
• Meetings, workshops, events…
• And what’s goi...

1. What are we talking about?

2. Basic ingredients

1. Clear purpose and outcomes
2. Great content
3. A clear, flexible process
4. The right people
5. S...

2. Basic ingredients

Three activity phases
2. Design and organize
(prepare)
3. Facilitate and manage
(collaborate)
4....

3. Effective conversations

1. What makes an effective
conversation?
• Inviting
• Relevant
• Outcome-oriented
• ...

4. Effective events

1. Design & thinking
2. Content
3. Process
4. Participants & facilitators
5. Venue, set-up, equipment...

4.1 Effective events:
Design and thinking
• Achieve clear purpose and
outcomes

• Mind the BOSSY HERALD!

4.1 Effective events:
Design and thinking
• Big picture
• Ownership
• Sharpness
• Spectrum
• Yearnings

4.1 Effective events:
Design and thinking
• How-to & heuristics
• Extent
• Running the event
• Attendance
• Loc...

4.1 Effective events:
Design and thinking
The agenda
ien te d
...

4.2 Effective events:
(Great) Content
1. Inputs from previous work
(publications)
• In various formats?
• ...

4.3 Effective events:
(A clear, flexible) Process
1. What work methods?
2. Time management
3. Before–during–after
4...

4.4 Effective events:
The right people (participants and
facilitators)
1. The chair
2. The facilitator
3...

4.4 Effective events:
The right people
Authoritative
• The chair

Sees to the out...

4.4 Effective events:
The right people
Observing
• The facilitator Good
...

4.4 Effective events:
The right people

• The resource person(s)
Presents content Knowledgeable
Good...

4.4 Effective events:
The right people

• The minute-taker
Documents the meeting
Asks quest...

4.4 Effective events:
The right people

• The social reporter
Listens carefully Conversant

...

4.4 Effective events:
The right people

• The participants
Active
Motivated
...

4.5 Effective events: Venue, set-
up, equipment (Strong logistics)
• Venue: Booked? Capacity?
Acoustics? Easy to reac...

4.6 Effective events:
(Learning and follow up) Results
• Learning
• New insights?
• Critical issues?
• Cr...

4.6 Effective events:
(Learning and follow up) Results
• Documentation and (social)
reporting
• Live document (...

4.6 Effective events:
(Learning and follow up) Results
• Follow-up
• Clear commitment
• Accessible to-do list...

4.7 Effective events: examples

1. IPMS Experience-sharing
workshop (‘IPMSGTP’)
2. AgriGender 2011
3. AgShareFair
4. USA...

4.7 Effective events: examples

4.7 Effective events: examples

4.7 Effective events: examples

4.7 Effective events: examples

4.7 Effective events: examples

4.8 Effective events: So what?

• Design smartly for maximum impact
• Facilitate flexibly and interactively
for maximum ...

5.Need a KommsKlinic session?

• We can support you with:
• Design
• Facilitation
• Public speaking
• Document...

Resources

• Every presentation ever (video)
• Examples on Maarifa
• Organizing meetings effectively
• Ewen’s book...

International Livestock Research Institute
Better lives through livestock
Animal agriculture to reduce...

Organizing effective events and conversations

Organizing effective events and conversations

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