Document splitting in New GL in SAP

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DOCUMENT SPLITTING IN SAP New GL

Document Splitting in SAP new GL - Contents
esign driving the document splitting process ...... 25
n Overview ...... 3
rch...

AN OVERVIEW
DOCUMENT SPLITTING IN NEW GL IN SAP ECC IS ONE OF THE KEY CHANGES INTRODUCED BY SAP
TO STREAMLINE MULTIPLE REP...

 With the introduction of new GL, SAP splits financial document line items that do not
have values for Profit Centre (for...

Active Document Splitting
Active Split occurs when SAP splits a financial document line item in the ratio of the offsettin...

Acct Cost Ctr PrfCnt Amt
Vendor <1000>
Office Exp 1321 1200 600
Office Exp 1322 1300 400
Co Code V001 DocType KR
Curr AUD
...

Vendor Invoice split with new GL in SAP ECC
Acct Cost Ctr PrfCnt Amt
Vendor <1000>
Office Exp 1321 1200 600
Office Exp 132...

Vendor Invoice in new GL: Data entry view

Vendor Invoice in new GL: General Ledger view

Passive Document Splitting
Passive split occurs when SAP splits a financial document line item based on the split in a pre...

Vendor Payment split before SAP ECC
Acct Cost Ctr PrfCnt Amt
Vendor 1000
Bank clearing <1000>
Co Code V001 DocType ZP
Curr...

Vendor Payment split with new GL in SAP ECC
Acct Cost Ctr PrfCnt Amt
Vendor 1000
Bank clearing <1000>
Co Code V001 DocType...

Vendor Payment in new GL: Data entry view

Vendor Payment in new GL: General Ledger view

Self Balancing clearing lines
When the amounts within a financial document in debit of profit centre and in credit of the ...

Profit Centre balances before SAP ECC
Acct Cost Ctr PrfCnt Amt
Cash 1000 <1000>
Office Exp 1321 1200 600
Office Exp 1322 1...

Self-balancing lines in SAP newGL (w/o partner PC)
Acct Cost Ctr PrfCnt Amt
Cash 1000 <1000>
Office Exp 1321 1200 600
Offi...

Self-balancing lines in newGL in SAP (w/ partner PC)
Acct Cost Ctr PrfCnt Amt
Cash 1000 <1000>
Office Exp 1321 1200 600
Of...

Self-balancing lines: Data entry view

Self-balancing lines: General Ledger view

New GL in SAP: Architecture
SAP RETAINED THE FI TABLES BSEG AND BKPF AND INTRODUCED NEW TABLES FAGLFLEXT AND
FAGLFLEXA TO ...

Ledger in new GL
Acct Cost Ctr PrfCnt Amt
Cash 1000 <1000>
Office Exp 1321 1200 600
Office Exp 1322 1300 400
Co Code V001 ...

New GL in SAP: Table architecture
Classic GL BSEG BKPF
FI Document
Header
FI Document
Line Item
New GL Posting to
leading ...

“Scenarios” that permit Document Splitting
Scenario Fields
Segment reporting Profit Centre
Segment
Partner Segment
Profit ...

Design driving the document splitting process
in new GL
WE NOW ATTEMPT TO UNDERSTAND THE LOGIC DRIVING THE DOCUMENT SPLITT...

Design driving the Document Splitting Process
Identify Splitting
Method for
company code
Identify Splitting
Rules for the
...

Document Splitting is activated
at client level and can be
deactivated by company code.
There is a splitting method
assign...

Identify Splitting rules for split
Identify the
document
type
Determine
Business
Transaction
Determine
Item Category
of al...

Perform Passive Split
Identify Splitting
Method for
company code
Identify Business
Rules for the split
Perform Active
Spli...

Perform Active Split
Identify Splitting
Method for company
code
Identify Business
Rules for the split
Perform Active Split...

SplittingRule
Objects driving the Document Splitting Process
Splitting
Method
Business
Transaction
Business
Transaction
Va...

The semantics of document splitting
DOCUMENT SPLITTING PROCESS IN NEW GL IN SAP USES A CONUNDRUM OF TERMS THAT SOUND
SYNON...

Item Category
 Item category classifies the G/L
accounts for document splitting. In the
configuration of document splitti...

Business Transaction
A business transaction describes
the structure of a business
process for each document
type. A Busine...

 SAP Financial postings derive Item Category for each individual line item.
Business Transaction Variant in conjunction w...

 Document Splitting Method is assigned to the client-level activation of
Document Splitting. In conjunction with Business...

 Document Splitting Rule defines which item categories the system splits and
from which item categories the system derive...

SAP delivered pre-configured document
splitting
SAP ECC DELIVERS PRE-CONFIGURED SPLITTING RULES THAT CAN BE USED WITH LITT...

 Assigning scenarios to ledgers will determine which fields SAP will update
when financial document is posted. This confi...

 The system proposes characteristics based on scenarios assigned to ledger.
Select the characteristics for which you want...

 Document splitting supports certain subsequent processes whereby the
system transfers document splitting characteristics...

 In this step, G/L Accounts are classified by Item Category. This will allow the
system to perform Document Splitting bas...

 In this step, Document Types are assigned to Business Transaction and
Business Transaction variant. This will ensure tha...

 For characteristics that you defined zero-balance setting in Define Document
Splitting Characteristics for General Ledge...

 SAP allows you to activate Document Splitting for the entire client. Company
Codes can be excluded from the activation i...

 If cash discount is applied to a payment of Vendor Invoice that was relevant to
asset capitalisation, this setting will ...

 You can activate the standard account assignments in processes where it
is not possible to derive the correct account as...

Zero-balancing for new GL
ZERO-BALANCING FEATURE ENABLES THE SYSTEM TO BALANCE EVERY FINANCIAL DOCUMENT BY
PROFIT CENTRE. ...

Acct Cost Ctr PrfCnt Amt
Cash 1000 <1000>
Office Exp 1321 1200 600
Office Exp 1322 1300 400
Co Code V001 DocType KR
Curr A...

Acct Cost Ctr PrfCnt Amt
Cash 1000 <1000>
Office Exp 1321 1200 600
Office Exp 1322 1300 400
Co Code V001 DocType KR
Curr A...

Configuration settings
Additional configuration required to zero-balance profit centres

Assign scenario “Profit Centre” to Ledger

Define “Profit Centre” as splitting characteristic
Select “zero balance” to allow system to generate self-
balancing entri...

 For Profit Centre characteristic that you defined zero-balance setting in Define
Document Splitting Characteristics for ...

Use of constants for non-assigned processes
YOU COULD CUSTOMISE DOCUMENT SPLITTING RULES TO SPLIT FINANCIAL DOCUMENT LINE ...

Document split without constant
Acct Cost Ctr PrfCnt Amt
Cash <1000>
Office Exp 1321 1200 600
Office Exp 1322 1300 400
Co ...

Document Splitting in cross company code
transactions
A CROSS COMPANY CODE DOCUMENT IS ONE ENTRY DOCUMENT BUT TWO FINANCIA...

Cross company code Vendor invoice split based on pre-configured rules
Profit Centre 1300 is derived against Inter company ...

Cross company code Vendor invoice split based on configured rules (“constant”)
Constant Profit Centre 1000 is derived agai...

Cross company code Vendor payment split based on pre-configured rules
Profit Centre is derived against the external vendor...

Cross company code Vendor payment split based on configured rules
(“constant”)
The vendor line item split is carried over ...

Verity provides the vision, and the framework for
a successful Finance process and technology
transformation and re-engine...

Rajesh is an accomplished and successful Finance professional with over 20
years’ experience in Finance processes and rela...

Contact
• Contact me if have any questions, need clarifications or would like a
demo of these features in an IDES SAP syst...

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